08122024 minutes

Townof Vermont BoardMeetingAugust12,2024Meetingwill bevirtual toallowtownhall tobesetupfortheelection4017CountyRdJJ,BlackEarthWI535157:00P.M.ToJointhemeetingbyphone: +1347-896-0991PIN: 481262925#Inattendance: Karen Carlock Doug Meier Kirk Lynch Alex McKenzie Nick Balster1. Approval ofagendaDougmotionedtoapprovetheagenda.Themeetingwaspostedaccordingtostatuteonthedooroftownhall,emailedtosubscribersandpostedonthewebsite. Themotiontoapprovecarried5-02. Approval ofJulyminutesDougmotiontoapprovetheJulymeetingminutes. Motioncarried5-03. Chairman'sreportandacknowledgmentsnone4. Citizens’ InputMarcHaukoosspokeabouthisissueswithhisproperty.DougmadeamotionthatallfurtherdiscussionswithMarctakeplacewithourattorney.5. Treasurer’sreportKarenmotiontomovethetreasurer'sreporttoafteritem8.Total assets$369,456.0416,522.34total billsforthemonth.Boarddesignatedreservesare219,309.15Alecmadeamotiontoapprovethetreasurer'sreport. Motioncarried5-06. Clerk’sreportWeareall setupfortheelectiontomorrow. Wehavetwonewpoll workersjoiningusinadditiontoourregulars. Billsofnotethismonthincludethematerialsandworkforalargeculvert,theculvertinventory,whichwewill bereimbursedforandtheDaneComsystem.Inthefolderyouwill findaflyerfortheWTAfall workshops. WTAisoneofourmosthelpful trainingresources. Iwouldliketoattendandwouldencourageanyoneontheboardwhoisabletoattendtosignupaswell.Karenmadeamotiontoapprovetheclerksreport. Motioncarried5-07. PaymentofbillsDougmadeamotiontopaythebills.Motioncarried5-08. PatrolmanReport,Mt.HorebFireDepartment,BlackEarthFireDistrictandDistrict1EMSReportsThenewculvertonShowerroadisinandblacktopoverit.Thenewsignpostsarebackordered.JackiswaitingtodoanotherroundofmowinginSeptember.Thefiredepartmentsarebothlookingattheirbudgetsforthecomingyear. 9. Zoning,HomesiteandDrivewayApplication,Todd&CynthiaLeece,9517HoweryRoadTheproposeddrivewayextensionisofftheircurrentdrivewaytohomesite. Theplanningcommitteerecommendedapproval.ThishomesitewouldusetheirlastPDR.Therequestedrezoneis2acresfromFP35toRR2. KarenmadeamotiontoapprovethezoningchangefromFP35toRR2. Thiswill useall remainingPDRsforthisproperty. Motioncarried5-0.Timreportstherewerenoconcernsaboutthehomesite.KarenmadeamotiontoapprovethehomesiteforToddandCynthiaLeece. Motioncarried5-0. Dougmadeamotiontoapprovethedriveway. Motionapproved5-0.Thereisashareddrivewayandcurrentlytheagreementisonfile. Thenewportionofthedrivewayisoutsidetheeasementaddressedbythisagreement.10. Zoning,HomesiteandDrivewayApplication,TravisO’Connell,ZwettlerRoadTheproposedrezoneisfor3.07acresfromFP-35toRR-2,foranewhomesite. Thisdrivewaywill needashareddrivewayagreement. DanecountyhastherezoneontheagendaforAugust15. Kirkmadeamotiontoapprovetherezone. Theboardapprovedtherezone5-0.Kirkmadeamotiontoapprovethehomesiteandthemotioncarried5-0.Karenmadeamotiontoapprovethe760ftdrivewayforTravisO’Connellcontingentonreceiptoftheshareddrivewayagreement. Motioncarried5-0.11. PublicSafetydiscussionregardingMountHorebopenhouseandinter-municipaldiscussionsTimandKarenattendedtheMountHorebOpenHouseforthefiredepartment,andtheyandothermunicipalitiessharedtheirconcernsaboutcostsandbudgetincreases.Kirkreportsthatthemeetingwiththeothermunicipalitieswentwell. Thedepartmentshavebeendoingsometrainingstogetherandheldanintermunicipal wiffleball game. Bynextyear’sbudgetplanningtheywouldlikearoadmapformovingforward.12.ReviewstatusofoffertopurchaselandimmediatelyadjacenttoTownHall tocleanupboundarylinesandasapprovedbyTownresidentsatAnnual TownMeetingKirkreachedouttothelandownertoseeifhewascomfortablewithacertifiedsurveymapthatwouldberequiredbythecounty.Kirkmadeamotionthattheboardapprovetheadditional expenseforthesurveypendingapproval fromthelandowner. Motioncarried5-0.13.Reviewandpossibleapproval ofletterstopropertyownersonTownRoadswithoutasignedturn-aroundeasementagreementordedicationThetownattorneyhadsomefeedbackonrewritingtheseletters. Wewill continuelookingattheseinSeptember.14.Considerationandpossibleapproval ofpropertyassessmentcontractfor2025-needtodeterminewhethertomoveforwardwithre-evaluationormaintenancecontract Theclerkhasreachedouttoseveral neighboringtownsandalsoWTA. WereceivednegativefeedbackaboutAmericanAppraisal andAccurateAssessorsandBlueMounds currentlyusedAssociatedAppraisal andfindsthemtobeslowingettingbacktothemonissues. InthefolderthereisabidfromAccurateAppraisal (notthesameasabove).Theclerkalsoreachedouttooneothercompany,howevertheyaskedalonglistoffollowupquestionssowedonothaveabidfromthem. Itwasclearthattheywerelesslocal.Kirksuggestedweproposetohimthatwegetathreeyearagreement54kover3years.15.Considerationandpossibleapproval ofnextstepsregardingcooperativeboundaryagreementdiscussionsKirksignedtheagreementbasedonthemorelimitedengagementthatwasproposedbytheboardlastmonth.16.Reviewandpossibleapproval ofstormdamagecostassessmentWeareunlikelytomaketheminimumthresholdforthestatefunding.Wewill notcontinuetrackingthis.17.Reviewandpossibleapproval ofnextstepsregardingBohnRoadBridgeDougtalkedtoRayaboutprogressonthisproject. Itlookslikewewill beabletoputinthereplacementbridgewithoutdisturbingtheutilitiesorphonelines.WewouldliketobeabletogetbidsinOctoberandbreakgroundinthespring.18.Considerationandpossibleapproval ofspendforditchingandculvertrepairJackreportsthatUnionValleyneedssomeditchwork. WewouldbeabletousethatsilttorebuildpartofthesidesofMcFeeroadandalsoalongRobertsRoad.Thetotal spendshouldbelessthan$3000.Kirkmadeamotiontospendupto$3000forditchingandculvertrepair. Motionapproved5-0.19.Budgetamendmentforsmall chainsawpurchaseThetownwasabletofitthisinthegaragesupplybudgetatthismoment.20.2025DraftBudgetpreparation-expensesonlyTheboardbegantheconversationfornextyear’sbudget. Themainincreasewill bereturningthesaltandsandbudgettohistoriclevelsafterseveral yearsofareducedsaltandsandbudgetthathasprovedinsufficient.21.Considerationandpossibleapproval ofcontractagreementwiththeDriftlessHistoriumfordigitizationandarchival storageoftownhistoricdocuments.ApartnershipwiththeHistoriumforthedigitizationandphysical archivingofoldtownrecordsistothebenefitofbothparties.Weretainownershipoftherecordsandtheyserveasthecustodianandmaketheirarchivesavailabletothepublic.Wouldaskthattheboardconsiderallowingtheclerktosignthetransferdocumentsonanasneededbasis.KarenmovedtoapprovethecontractagreementwiththeDriftlessHistoriumfordigitizationofhistoricdocuments. Motioncarried5-022.TownofVermont2024PicnicplanningWehavemusiciansbookedandthemenuplanned. Wearegoingtoneedtosortoutchafingdishes. Wecouldprobablybuysomeandstaywithinthisyearsbudget. Wewill seeifthechurchhasthemtoborrowfirst,andconsiderrentingfromtheCo-opiftheydonot.23.AgendaitemsforSeptemberBudgetBohnroadbridgeCooperativeboundaryBlackearthfire24.AdjournmentNickmotiontoadjourn. Meetingadjournedat8:53