Minutes

MINUTES SPRINGDALE TOWN BOARD TUESDAY, DECEMBER 16, 2025 AT 7:00 P.M. 1. Call to order and certification of compliance with open meetings law by Rosenbaum at 7PM. A quorum of members present included Rosenbaum, Altschul and Schwenn. Also present were Treasurer Shatrawka, Patrolman Dahlk, and Admin/Clerk Arthur. Arthur confirmed posting 12/10 springdalewi.gov and 12/15 at Town Hall. Mt. Horeb Mail & Sunlight Report notified 12/10, pursuant to Wis. Stat. § 19.84(1)(b) in accordance with the open meeting law. 2. Approval of the agenda Rosenbaum proposed re-ordering the agenda and moving Deputy Collins and bridge items before the public comment period. Approved by unanimous consent. 3. Minutes of previous Town Board meetings • 11/18 TB monthly meeting. MOTION (Schwenn/Altschul) to approve. 3 ayes, 0 nays. • 11/24 TB meeting, closed session for staff performance evaluations. MOTION (Altschul/Schwenn) to approve. 3 ayes, 0 nays. 4. Public comment. Pat Downing from Dane County Board spoke on re-election and signature gathering. 5. DC Sheriff Deputy Hayley Collins - statistics from January 2025 through November 2025, answer questions from the Board, and cover general safety and proactive Dane County Sheriff’s Office education opportunities. Resident S. Gauger asked where traffic complaints are occurring. Deputy Collins noted that there are lots of failures to stop for school buses in Mt. Vernon. The sheriff’s office has only 1 mobile speed board for the entire west side of the county and only 1 deputy per beat. Resident K. Hacker asked if the stats included just town roads. Collins clarified that it was all roads/highways within the town. School buses also have cameras that send failure to stop footage to the officers. 6. Robert Hanold, Jewell Engineering: update on final bridge plans and the next steps to obtain bids. Hanold is the Town’s contact from now until construction. Design has been switched from open rail to concrete parapet – DOT recommends parapets to inhibit salt infiltration. Concrete curb and gutter will be added to shoulder to prevent erosion. Will also install “recreational trail ahead” sign on the other side to meet standards. ROW plat has changed slightly when it comes to utilities. Portable message boards will alert drivers to road closure date on S and Ridgeview. As for the acquisition process – parcel 1 is acquired and done, 2 and 3 are going to the appraisal process. Owners rejected Jewell’s initial offer, so now Jewell’s appraiser will visit on 12/23. Report will be finished and approved at January board meeting, then sent to the property owners. A 60-day process then starts, where landowners can get their own appraisal (to March 22). Eminent domain kicks in after price has been determined. That takes us to April, and contractor won’t start construction until May 15 due to trout restriction dates for the Class 2 trout stream. Due to a special turtle, a silt fence will be around the project. May 15-September 15 is the trout window to work, have all riprap in place, and done in the water by 9/15. October 15 is the finish date but cannot work in the water. Estimate is $450,000 at the moment. State/Municipal Agreement (SMA) was for $575,000. Jewell proposed a bid date of 1/23, published as a Class 2 on 1/8 and 1/15. Publish on “Quest,” a contractor bidding site. Rosenbaum wants Hanold to confirm construction oversight contract additional to the original design. Hanold will do that. Shatrawka asked when the first payment will be due once project is started. Hanold said a minimum of 30 days. Would need line of credit set up, we can take draws whenever we want. 7. Treasurer’s report: discussion of revenues, expenses and payment of the bills. Revenues YTD thru Nov were more than anticipated due to interest income, some random in each category. Expenditures – $9,700 of add. bridge costs under public works. ~$39,000 for design and soil borings to this point. • Resolution 2025-12-1, amending the 2026 budget. When we budgeted in September, we didn’t expect to receive the LRIP money until 2026, but it came in this past month. Will increase 2026 cash, and remove 2025 revenue in order to reflect it in the proper year. MOTION (Altschul/Rosenbaum) to approve resolution. 3 ayes, 0 nays, motion carried. MINUTES MOTION (Schwenn/Altschul) to pay the bills as presented. 3 ayes, 0 nays, motion carried. • Transition funds to Capital Improvements Fund for ventilation project. MOTION (Altschul/Rosenbaum) to designate $28,000 for ventilation from 2025 general fund into the capital improvements fund. 3 ayes, 0 nays. 8. Patrolman’s report • PASER road rating update – wait until next month when more info is available. • Plow truck accident report from 12/9/25. Town plow was coming up PD, turning left onto Allen Dr. Driver passed on the left and crashed, causing nearly $5,000 damage. Double D repair for the next day, but the weld will keep cracking. We will be reimbursed for the bill by insurance. • Paulson Road curve speed sign installation discussion. Paulson Rd. resident looking for recommended speed at the curve. Board determination is that visibility is good, can’t actually go that fast around the curve, thus a sign is not needed. 9. Approval of election inspectors for new 2-year term (2026-2027). MOTION (Altschul/Schwenn) to approve the list of election inspectors. 3 ayes, 0 nays. 10. Update on Town Fire and EMS funding allocation – Altschul. Nothing new to report, Altschul will send out an email to schedule a meeting with Jenny and the other fire district members in the new year. 11. Town & Country/Republic Services issues update, review Pellitteri proposal, and discuss search for a new hauler. Arthur gave update. Proposal will be reviewed 12/29 at the board meeting. 12. Town garage ventilation update – Rosenbaum. Harker has to revise the plan, leaving out the heater for incoming air. Once we have this, the plan and drawing will be submitted to DSPS for a variance. 13. Bid opening for salt shed repairs – if any. Will be re-bid again in January. None submitted. MOTION (Altschul/Schwenn) Tri Brothers construction previous bid ($5,800) will be awarded pending Arthur’s research on if we can award with no other bidders. 3 ayes, 0 nays. Budgeted $4,000 in ’26. 14. County Highway G in Mt. Vernon – sidewalk update. County is no longer planning to remove the sidewalk as part of their construction. 15. Administrative efficiency – discontinuing itemized payments to treasurer for title searches and instead adding amount on to salary. Treasurer currently is paid 40% of fees ($12 of $30 fee) per title search. Increase treasurer salary by $700 so that checks don’t have to be prepared and issued each time, no effect on budget at all. MOTION (Altschul/Schwenn) to increase Treasurer salary by $700 a year; Town will now keep all fees for title searches. 3 ayes, 0 nays. 16. Calendar of upcoming events • No December PC meeting • 12/29 TB meeting, bid opening for back hall and review of recodification proposals • Schedule tb meeting to discuss garbage contract 17. Adjournment MOTION (Schwenn/Rosenbaum) to adjourn at 9:30. No further discussion. 3 ayes, 0 nays. Minutes taken and submitted by Administrator/Clerk Jackie Arthur.