Minutes

MINUTES SPRINGDALE TOWN BOARD TUESDAY, NOVEMBER 18, 2025 AT 7:00 P.M. Page 1 of 2 1. Call to order and certification of compliance with open meetings law by Rosenbaum at 7:00 PM. A quorum of TB members present including Rosenbaum, Altschul and Schwenn. Also present were Treasurer Shatrawka, Patrolman Dahlk, and Admin/Clerk Arthur. Arthur confirmed posting 11/14 springdalewi.gov and 11/17 at Town Hall. Mt. Horeb Mail & Sunlight Report notified 11/14, pursuant to Wis. Stat. § 19.84(1)(b) in accordance with the open meetings law. 2. Approval of the agenda by unanimous consent. 3. Minutes of previous Town Board meetings • 10/21 monthly mtg. Rosenbaum edit on page 2, “3-prong approach could save $200,000?” Altschul confirmed that is what she said. Rosenbaum doesn’t want to overstate. Change to up to approximately $200,000. MOTION (Schwenn/Altschul) to approve w/ edit. Motion carried 3-0. • 10/24 mtg. MOTION (Altschul/Schwenn) to approve as drafted. Motion carried 3-0. • 11/13 mtg. MOTION (Altschul/Schwenn) to approve as drafted. Motion carried 3-0. Public comment. Board unanimous consent to move the trash and recycling agenda item up, as the Helts (Rod/Joyce, Paulson Rd.) were present and waiting till the end of the meeting is impractical. Helts expressed displeasure as a result of missed garbage pickups, for 2 weeks now. All of Paulson has been missed. Rosenbaum was contacted by Burt Dehaven (Paulson) and left a voicemail with Pat Connell (Republic Services) with the Dehaven’s address and phone number last Friday. Arthur will leave messages for Republic to pick up the missed garbage for the Helts on Paulson tomorrow morning. The Helts also brought concerns about needing a speed reduction at the curve on Paulson Rd. and asked if the Town could consider installing one. Not on the agenda tonight, so will add to December’s agenda. | Schwenn expressed frustration that the published agenda for October had the ventilation to be discussed, but it was skipped at the meeting. This required a new meeting for which the clerk needed to come in for specially. J. Steinhauer asked where the project stands currently. Rosenbaum explained that we need a ventilation system in the garage and are trying to do it as economically as possible. The Town will be asking DSPS for a variance on the heating and makeup air, to allow the system to only turn on when unhealthy levels are detected in the air. 4. Treasurer’s report: discussion of revenues, expenses, and payment of the bills. 4th quarter transportation aid has been received. Rosenbaum – YTD intergovernmental revenue is $210,000, but budget is $292,600? Shatrawka explained $72,000 shared revenue was just received yesterday along with $17,000 LRIP. Bridge expense is going over budget, $9,700 for Jewell and we still have December. MOTION (Schwenn/Altschul) to pay the bills as presented. 3 ayes, 0 nays, motion carried. 5. Patrolman’s report. 150 tons of pure salt are coming Friday, another 150 TN after Jan. 1. Old salt was mixed with screenings this summer. Fall mowing is done, putting up culvert markers. Trouble with kids taking stop signs and pulling up the post, latest is on Lewis and Malone, a dangerous intersection. Adding clear grease to deter. Organization of the shop is also progressing. 6. Operator (bartender) license approval for Noah Willey, Riley Tavern MOTION (Rosenbaum/Altschul) to approve Noah Willey as a new operator (bartender) at Riley Tavern. 3-0 motion carried. 7. Driveways • Kozarek, Lot 1 CSM 1 1710, Lust Rd. MOTION (Rosenbaum/Altschul) to approve the driveway. No issues and no further discussion, 3 ayes, 0 nays. • Worman, Lot 3 CSM 16484, S Kollath Rd. MOTION (Rosenbaum/Altschul) to approve the driveway. No issues and no further discussion. 3 ayes, 0 nays. • Dave, Lot 6 Davis St. Mt. Vernon. MOTION (Rosenbaum/Schwenn) to approve the driveway. No further discussion. Motion carried 3-0. MINUTES SPRINGDALE TOWN BOARD TUESDAY, NOVEMBER 18, 2025 AT 7:00 P.M. Page 2 of 2 • Sommer/Park, 8577 Davis St. Mt. Vernon, consideration of non-conforming driveway. Issue is that concrete driveway goes all the way to the town road. Town driveway standards call for buffer of 15’ of blacktop before the town road. Dahlk explained that a 2’ barrier of cold mix between the road and concrete already exists, and the plow doesn’t even go up that far. We need to figure out how we’re going to enforce this so we are consistent throughout the town. MOTION (Altschul/Rosenbaum) to grant a variance to the Sommer/Park driveway (8577 Davis St.) because, as it lies, this is plowed by the small truck and is on a cul-de-sac so it is not a hazard to the town plow. 3 ayes, 0 nays. 8. Ordinance 2025-11-1, amending the private driveway ordinance to update requirements on distance of concrete surfaces from town roads, and to change the name of the “Driveway Construction Guide” to “Driveway Construction Requirements”. The board determined in December 2023 to reduce the setback of concrete from a town road from 15’-10’; however, an ordinance amendment is necessary. Also changing the name of the Driveway Construction Guide to Driveway Construction Requirements. MOTION (Altschul/Schwenn) to adopt the ordinance 2025-11-1 as drafted. 3 ayes, 0 nays, motion carried. 9. Room tax discussion. Altschul was curious about room tax as an additional funding source during budget discussions this past fall. If the fire department contract negotiations aren’t successful, we could explore this as a potential revenue source. Discussion was that there are not enough rooms in Springdale to bring in sufficient revenue. MOTION (Rosenbaum/Schwenn) to table discussion of room tax at this time. No further discussion. 2 ayes, 0 nays, Altschul abstained. 10. Mt. Horeb request to meet regarding a boundary agreement – potential meeting in January 2026. Rosenbaum was contacted by Mount Horeb Village Administrator to discuss potential, general boundary agreement. Rosenbaum asked to put it off until January. 11. Dane County roadwork at Hwy 92 & G – question about replacing the portion of the sidewalk in County ROW that will be affected by construction. Dane County is not planning to replace the sidewalk that will be disrupted by roadwork on G. Resident K. Hacker asked for an engineering spec sheet or something to see what exactly they’re going to do with this project. 12. New TB policy proposal – tax bill overpayment refunds under $__?___. Dane County does not automatically refund any tax overpayments under $20. We must legally refund any amount if requested, but we should have a policy on how small an amount we will not automatically refund. There were 5 overpayments last year. The smallest refund was $11. MOTION (Altschul/Schwenn) to propose that any overpayment $10 and under should be requested and not automatically refunded. 3 ayes, 0 nays. 13. Capital Planning Committee – discuss restarting and new members. Need to focus mostly on roads now since equipment has largely been taken care of. Hacker noted that there are still some issues with equipment and the need to keep looking forward to the truck replacement cycles. Meetings will start again after the 1st of the year, 6 PM on a Tuesday in mid-January. Will begin to solicit new members. 14. Mad City Techs contract renewal. MOTION (Altschul/Schwenn) to renew at the current rate, $460/month. 3 ayes, 0 nays, motion carried. 15. Town & Country Sanitation/Republic Services complaints status update – Arthur. See public comment period above where this item was moved. 16. Update on Town’s code of ordinances and OLR complaint against Alan Harvey, Community Code Service. Arthur gave update on codification quotes, still waiting on 2 to come in. 17. Calendar of upcoming events • 11/24 PC meeting • 12/16 TB meeting • No December PC meeting 18. Adjournment Minutes taken and submitted by Administrator/Clerk Jackie Arthur.