Minutes

MINUTES SPRINGDALE TOWN BOARD TUESDAY, JULY 15, 2025 AT 7:00 P.M. 1. Call to order and certification of compliance with open meetings law by Rosenbaum at 7:25 PM. Quorum of Rosenbaum, Altschul and Schwenn present. Patrolman Dahlk, Treasurer Shatrawka and Admin/Clerk Arthur also present and confirmed posting on 7/12 springdalewi.gov and 7/14 at Town Hall. Mt. Horeb Mail & Sunlight Report notified 7/12, pursuant to Wis. Stat. § 19.84(1)(b) in accordance with the open meetings law. 2. Approval of the agenda by unanimous consent. 3. Minutes of previous Town Board meetings. MOTION (Schwenn/Altschul) to approve as presented. 3 ayes, 0 nays. 4. Public comment. Resident Steve Burns commented that many trees are overhanging on roads, closing in and dangerous for big farm equipment and pickup trucks. Burns offered to look further into insurance bids from companies who may be able to underwrite the activity of clearing the ROW. Town Hall Rd., Malone, Lewis, Sharpes Corner, Colby, are bad priority spots. Devin, S. Burns and J. Hanson will get together and discuss priority. Decided that Spring Valley will be contracted immediately for emergent trees, and then wait for Burns to report back. Clerk will put on agenda every month. 5. Treasurer’s report: discussion of revenues, expenses and payment of the bills. We have 72% of budget for taxes from levy. Next and last installment is August. Interest income was underestimated; we are at 105% already. Expenditures: next payment to MHJFD is in August will be in full. Paid Payne + Dolan out of Public Works, $75,000 for overlay on Messerschmidt. Capital projects fund will have truck funded. MOTION (Schwenn/Altschul) to pay the bills as presented. No further discussion. 3 ayes, 0 nays. 6. Patrolman’s report • Road contractor work update – Only thing left is frost repair on Klevenville-Riley; waiting on Finks to get to it. • Sign update. Did every sign and post, fixed up bridge timbers; just need to switch signs to the new posts. Probably 90% finished. • Monthly bridge repairs update. • “Limbinator” purchase discussion. This machine would help maintain trees in Town ROW, eliminate the costliness of having tree companies do the work. Dahlk could buy the saw for $1,200 and fabricate the arm for another $1,000. MOTION (Schwenn/Altschul) to purchase saw and build the tube for $2,000-$2,500. 3 ayes, 0 nays. 7. Lynn Forshaug, Southwest Dane Senior Center update. Forshaug present and provided update. 8. Bid opening town ventilation system. Rosenbaum explained that when Town Hall was built 43 years ago, the ventilation intake fan in the south corner integrated with propane heater and large air stacks. The state requires systems that detect diesel exhaust. Our engineer came up with “over-engineered” design; trucks only run a few minutes before leaving the garage and the doors are open to let fresh air in. Took engineer’s design and bid out a new system in April. Those bids ranged $44-70K. Rejected those bids and re-bid for design-build as suggested by SouthPort Engineering. Those new bids were due today. • 1901 Construction - $55,880 • Southport Engineering (low bidder last time) - $32,000 (were around $44K last time) • Helm - $67,000 • Harker - $28,880 Rosenbaum – need more study to determine if we’re comparing apples to apples. Budgeted $40,000 for this project; $5,700 already spent on Hein Engineering and GEC to design it and approve the design the first time. Altschul questioned whether state law grandfathers this building, and if the state regulations on ventilation only apply to new construction. Rosenbaum wants to table for separate meeting and MINUTES SPRINGDALE TOWN BOARD TUESDAY, JULY 15, 2025 AT 7:00 P.M. Altschul will prepare spreadsheet comparing the bids. MOTION (Schwenn/Altschul) to table for separate meeting. 3 ayes, 0 nays. 9. Authorization authority for Chair & Admin/Clerk for bridge ROW land acquisition process. Jewell’s fee to acquire the ROW parcels necessary for bridge construction is $8,700, not including the cost of the land itself. Corre and Land Service Company came back at $8,700 and $22,000 respectively. Rosenbaum recommends sticking with Jewell as it is a “one-stop” shop. Rosenbaum would like Board approval to sign agreement with Jewell for $8,700 for just the acquisition services only – not land costs. MOTION (Altschul/Schwenn) to approve signing the contract as presented. 3 ayes, 0 nays. Rosenbaum also requested authorization to work with this process without special meetings to proceed with this process as necessary. Rosenbaum and Altschul agreed. 10. Consider seeking volunteers to work on long-term road maintenance solutions. Rosenbaum – would like to reinvigorate the paused Capital Planning Committee, and solicit new membership via town-wide e-blast. Dahlk and Rosenbaum discussed the merits of requiring volunteers to attend a seminar on road ratings. Dahlk emphasized that he would bring roads to the committee, not the committee determining the roads. Dahlk is confident he can use WISLR/PASER to lead the committee in this area. Rosenbaum will modify the e-blast language accordingly. 11. Oakwood View (Oak Hill) cemetery sign - volunteer solicitation to restore or replace the sign. Rosenbaum – bothered by the dilapidated state of current sign. Rosenbaum would like to send out an e- blast to get volunteers to fix it. Rosenbaum reached out to resident Carol Statz for her blessing, as her husband made it many years ago. Resident Walter Steele (present at the meeting) volunteered to investigate a metal sign that wouldn’t require future painting or replacement. 12. Ordinance 2025-7-1, Board of Review (BOR) alternate. Arthur explained that resident Teri Judd was contacted about serving as an alternate, but we haven’t heard back; recommended tabling until next month when we may have gotten a response. MOTION (Rosenbaum/Altschul) to table until next month until we hear back from Teri Judd. 3 ayes. 13. Set Solar Ordinance application fee and discuss updating language to apply to commercial-only applications. Arthur prepared and presented on PowerPoint a chart showing Dane County towns that have a commercial solar ordinance, their permit fee and how they define “commercial.” Springdale passed such an ordinance in 2024; however, it was brought to light earlier this year that the language was potentially unclear after Dane County and a resident reached out to clarify, prompting this review. Springdale’s ordinance also never set a fee for the application/permit. Only 9 of 32 towns have a commercial/large-scale solar ordinance. Of the ones that do, all but one were written to kilowatts produced, not physical size (as ours is). MOTION (Rosenbaum/Altschul) to set the fee for the commercial solar energy system at $1,000. 3 ayes, 0 nays. Discussion: Rosenbaum directed Arthur to draw up ordinance language addressing the commercial issue. 14. Calendar of upcoming events • 7/21 ordinance recodification mtg. w/Alan Harvey, 1P o PC training meeting, 6P • 7/23 MHJFD 2026 budget open house at 7 PM • 7/24 Dane Co. clerks training/luncheon, Waunakee • 7/28 PC meeting • 8/11 ordinance recodification mtg. w/Alan Harvey • 8/18 Plan Commission work session • 8/27 Open Book, 3-6PM at Town Hall and by phone • 9/18 Board of Review, 3-5 PM 15. Adjournment MOTION (Schwenn/Altschul) to adjourn at 9:05 PM. Minutes taken and submitted by Administrator/Clerk Jackie Arthur.