Minutes

MINUTES SPRINGDALE TOWN BOARD TUESDAY, MAY 20, 2025 AT 7:00 P.M. Page 1 of 2 1. Call to order and certification of compliance with open meetings law by Rosenbaum at 7PM. Quorum of TB members present at town hall including Rosenbaum, Altschul, and Schwenn. Also present were Patrolman Dahlk, Treasurer Shatrawka, and Admin/Clerk Arthur. Arthur confirmed posting on 5/19 springdalewi.gov and 5/19 at Town Hall. Mt. Horeb Mail notified 5/19 in accordance with the open meetings law. 2. Approval of the agenda by unanimous consent. 3. Minutes of previous Town Board meetings • 4/15 TB meeting MOTION (Schwenn/Altschul) to approve minutes as drafted. 3 ayes, 0 nays. 4. Public comment. Garfoot – boundary agreement question so Mt. Horeb stops annexing. Rosenbaum mentioned that Springdale needs to be specific on what we’re actually looking for. Residents suggested a commercial strip as a buffer so Springdale could at least get a few years tax benefits. Resident J. Steinhauer question on trees overhanging Town Hall Rd. that should be trimmed back. Dahlk said he would get pricing. 5. Southwest Dane Senior Center update from Lynn Forshaug. Lynn not present; move to June’s mtg. 6. Treasurer’s report: discussion of revenues and expenses. Revenues: Taxes (lottery credit) received $18,904. Next payment will be in August/September for August settlement. Received $32,678 annual ATC payment. Interest income nearly $3,000 at 4.53%. Expenses: only notable item is under health and human services - annual payment to Mt. Vernon Cemetery for $3,500. Also paid the park the annual contribution for insurance premiums. • Payment of the bills. MOTION (Schwenn/Altschul) to pay the bills as presented. 3 ayes, 0 nays. • Proposal to increase town credit card limit due to larger purchases causing issues, particularly around election times. MOTION (Altschul/Schwenn) to raise the transaction limit to $2,500. 3 ayes, 0 nays, motion carried. 7. Patrolman’s report • Sign update – still working on it. Replaced some faded sings this month. • March salt shed inspection/cover wood with tin on both ends. One small hole size of a baseball that has to be covered. Will probably put tin over the wood on both ends. Dahlk will get bids. • Truck purchase discussion. At the WTA road school, Monroe said they’re out 2 years in build, Burke is out a year. Ken from Peterbilt said truck price went up a little bit, couldn’t provide a delivery date. Dahlk will get bids for next month. Last time Peterbilt was cheapest. Rosenbaum disliked the idea of having the chassis just sit for a year. Dahlk clarified that is just how these purchases work, and that the warranty starts when truck goes into service, not when sitting on the lot. Rosenbaum requested a joint meeting with Burke rep with Dahlk. • Town mower purchase. Town currently does not have a lawnmower. Resident K. Hacker – look into having the cemetery mower (Morton) mow the town hall property. Schwenn will connect with Jon Morton. 8. Garage ventilation project discussion - re-bidding. Bids opened last month bids ranged $44,000- $70,000. Dahlk and Rosenbaum spoke with low bidder, Southport, and he recommended that if cost is a problem, we should do a design-build approach. New RFP has been drafted and submitted for publication in the Mt. Horeb Mail. Schwenn disagrees with putting in the new system only to not run it or run it and use twice the propane. Schwenn also expressed his displeasure that the project was re-bid without permission or a vote from the Board. Feels that this is a “can of worms” that should never have been opened. 9. CUP #2664 for Hwy J Warehouse LLC, agent J. Handrick, 3184 Hwy J. Prospective buyer, J. Handrick, present at town hall. Handrick described his plans for the property. Currently zoned General MINUTES SPRINGDALE TOWN BOARD TUESDAY, MAY 20, 2025 AT 7:00 P.M. Page 2 of 2 Commercial and, as such, residential uses are a conditional use. The PC recommended approval at their last meeting on 5/5/25. MOTION (Rosenbaum/Schwenn) to recommend approval of CUP #2664, with the following understandings: • property is currently zoned GC and residential uses are conditional uses; • proposal needs to meet the 7 Dane County CUP standards; • CUP would only apply to the upstairs portion of the main building; • building is only to be used only as single-family not multi-family; • not to be used for incidental/transient/tourist lodging; and • needs to comply with the Town’s Dark Sky Ordinance, in that lights in front circle drive need to be turned off completely or replaced to be pointed down. Discussion: Altschul questioned whether the lights on the circle drive were even necessary and asked that they all be replaced to dark sky compliant fixtures or eliminated completely. Without knowledge of the nighttime property dynamics, Handrick said he could not make any commitments on eliminating lighting but would be happy to accommodate the ordinance if they were ever changed out. Altschul suggested purchasing the property without the CUP to eliminate the need for the circle drive lighting. Without the rental aspect, Handrick explained that the purchase would fall through. Altschul recommended tabling due to a perceived unwillingness to work with the Board. Rosenbaum reminded the Board that Dane County is set to vote on 6/24 which is not enough time to table and revisit. Schwenn offered that we compromise and set time limits when lights must be turned off or turn off all lights except two so that the drive entry could still be visible. Handrick suggested blackening the street side of the lights so they wouldn’t shine out to the street. A consensus was reached (Rosenbaum/Schwenn) on amending the last point of the original motion to say that upon purchase, all lights except 2 are to be extinguished, and that all lights may be turned back on once they have been converted to dark sky compliant lamps. Motion carried 3-0. 10. Town Hall Rd. bridge update – Rosenbaum called Jewell engineer Mike Bakalars today and it’s possible small amounts of ROW will need to be acquired, but no final answer yet. 11. Dane County review of Land Division and Subdivision Code and Land Use Plan document. Dane County offered to review our land use plan to see if it is still compliant with their code, sometime in the next few months. Hacker said PC should do a better job of advertising the plan review each year. Arthur confirmed 5 years is the increment that the entire plan should be reevaluated; unsure when it was last done. 12. Premier propane contract renewal. No contract received yet to vote on pre-pay. Unanimous consent to allow Admin/Clerk Arthur authority to try and negotiate a more favorable per-gallon rate and prepay for the next year. 13. Road school report – Rosenbaum/Dahlk. Updates provided including pricing increases on new truck. 14. New Town official/spring workshop report – Altschul/Shatrawka. Learnings shared with the mtg. 15. Calendar of upcoming events • 5/21 Mt. Horeb public engagement meeting RE: Lukken Farm • 6/2 PC meeting • 6/14 town spring cleanup event • 6/16 at 11 AM, TB meeting with Alan Harvey • 8/27 open book, 3-6PM at Town Hall and by phone • 9/18 BOR, 3-5 PM 16. Adjournment MOTION (Schwenn/Altschul) to adjourn at 9:15 PM. 3 ayes, 0 nays, motion carried. Minutes taken and submitted by Admin/Clerk Jackie Arthur.