Minutes

MINUTES SPRINGDALE TOWN BOARD TUESDAY, JANUARY 21, 2025 AT 7:00 P.M. Page 1 of 2 TB Approved 2/25/25 1. Call to order and certification of compliance with open meetings law by Rosenbaum at 7:00 PM. A quorum of TB members present at town hall included Rosenbaum, Hefty and Schwenn. Also present at town hall were Treasurer Shatrawka, Patrolman Dahlk, and Admin/Clerk Arthur. Arthur confirmed posting in accordance with the open meetings law 1/17 springdalewi.gov and 1/20 at town hall. Mt. Horeb Mail notified 1/17. 2. Approval of the agenda. No changes. 3. Jewell engineer Mike Bakalars update regarding Town Hall Rd. bridge replacement. Jewell engineers Alex Schaefer and Mike Bakalars present at town hall. Initial letter with DNR concerns received; need to also coordinate with utilities. Project will be bid out December 2025, bridge construction will begin Spring/Summer 2026 for project completion Summer/Fall 2026. Approximate construction cost for the roadway - $243,750; structure - $323,150; for a total construction cost of $566,900. Stainless steel flashing proposed; Bakalars will provide cost on that before February meeting. 4. Discussion on possible straightening of Town Hall Rd. north of the intersection with the bike trail. As a result of resident concerns, the straightening of the curves in Town Hall Rd. both before and after the bike trail were discussed. Installation of RRFBs, rectangular rapid flashing beacons, were also discussed, to improve safety for the bike trail crossing and in advance of the crossing on the roadway to warn drivers and pedestrians. Jewell engineers still present warned that eliminating the curve of Town Hall Rd. would cause traffic to travel even faster. Clearing sight distances would help as well as keeping the curves. 5. Minutes of previous Town Board meetings • 12/17 TB monthly meeting. MOTION (Hefty/Schwenn) to approve as drafted. 3 ayes, 0 nays. 6. Public comment. Resident J. Pings reported a large, dead oak tree on Kollath, south of Oak Wood View in the Town ROW. Dahlk will contact Mike at Spring Valley to investigate removal costs. 7. Treasurer’s report: discussion of revenues, expenses and payment of the bills. Revenues $100,000 more than budgeted; most is interest income. TRIP funds and equipment proceeds from insurance were not budgeted. Expenditures came in under in General Government by approximately $17,000. No longer employing a deputy clerk left a $12,000 difference. Budgeted $5,000 more for business policy than actual. Public Safety – 2% fire dues paid to MHJFD was not budgeted. Public Works – went over. Truck repairs, and bridge engineering ($7,300) unexpected. Paid January settlements; almost $5M has been collected so far. • Dorothy and Kim at Lakeridge bank – special thank you from Lisa. Bank collected 29% of all tax payments received in December. 1,700 tax bills went out. MOTION (Schwenn/Hefty) to pay the bills. 3 ayes, 0 nays, motion carried. 8. Patrolman’s report. List of roads for work in Spring/Summer 2025 was presented: o Crack Filling Roads – Town Hall o Chipseal Roads ▪ Double Seal- Grimstad Road ▪ Single Seal-Hidden View Trail, Lunde Lane, Paulson Rd. o Culvert Replacement – as needed o Cold Mix Patching – as needed o Hot Mix Wedging - Sutter Drive o LRIP Hot Mix Overlay - Messerschmidt Drive o Ditching Shoulders - Town Hall at Hughes’ Corner MINUTES SPRINGDALE TOWN BOARD TUESDAY, JANUARY 21, 2025 AT 7:00 P.M. Page 2 of 2 Scotts contractor said that chipseal price should hold. Couldn’t get price on hot mix. For the Town Hall Rd. ditching, will do the same thing we did on Bakken, $8-10K for that. Budgeted $215,000 for all roadwork; rough estimate for all roadwork shown is $160,000. Rosenbaum desires projects to be bid earlier than March, Dahlk feels April is more appropriate due to frost coming out of the ground. • Sign update - no progress on the signs yet due to illness. 9. Driveway. Hamilton, 0607-122-8000-1, Agricultural. Applicant Joe Karls present at town hall representing owner, James Hamilton/Stagecoach LLC. Rosenbaum thought it looked fine. MOTION (Schwenn/Hefty) to approve as submitted. Going to require a culvert. 3 ayes, 0 nays. 10. Draft letter to Alan Harvey, Community Code Service, regarding the overdue update to our code. Arthur explained the extreme delay in receiving the first draft of our re-codification. Harvey’s proposal to the Town from 2023 promised 1st draft completion by March 2024. Multiple attempts to contact Harvey have been unsuccessful. He has been non-committal when he does respond, and for the past 4 months has been completely non-responsive. Consensus is to send a letter via certified mail to Harvey, requesting an update. 11. Bid opening for insulation bids in town hall attic (shop and meeting space). Bids received from Rockweiler, Zander and Midwest. Lowest bidder is Midwest, $10,235 for insulation only, another $4,000 to remove what we have. They did a great job for us on the roof of town hall. Budgeted $12,000 for this project. MOTION (Rosenbaum/Schwenn) to award the project to Midwest Roofing and Construction from Dodgeville for both removal and fiberglass installation for a total of $14,259. No further discussion. 3 ayes, 0 nays. 12. Town Assessor discussions • Hefty – idea to allocate excess funds (due to overbudgeting for new assessor in 2025) into interest-bearing account. Budgeted $50,000 for 2025, far exceeding the actual cost of $13,000 plus data conversion costs of $9,200, totaling $22,200. Add additional budgeted money to a money market account. Shatrawka – if we budgeted for it, we have to spend it and amend the budget. We should just wait to see how the year goes. If we don’t spend the money, we are supposed to carry it over to next year. Either way, we’re going to have to amend the budget. Maybe look at it in 6 months. • Account transition update. Arthur reported that Accurate will be sending a flash drive for pickup by Catalis. 13. Passage of revised meeting policy and review of conference call options for certain residents. 24- hour advance notice suggested…give clerk their phone number, and chair would call them. Remove all camera/virtual. Hefty didn’t like the term “discretion” in the policy as it currently stands. Friends could attend by phone in that case. Under #2…needs to reference the disability. Rosenbaum and Arthur will massage it more to be ready for February. 14. Calendar of upcoming events • Set new date for February TB meeting (conflict with Feb. primary). Moving to 2/25. • 1/27 – PC meeting • 2/7 – WTA district meeting in Barneveld • 2/18 – February primary election • 4/1 – Spring election 15. Adjournment MOTION (Schwenn/Hefty) to adjourn at 8:57 PM. 3 ayes, 0 nays, motion carried. Minutes taken and submitted by Admin/Clerk Jackie Arthur.