Town Board — Minutes

Town of Rutland Board Meeting Minutes August 5, 2026– 6:30 pm. 785 Center Road, Stoughton WI This board meeting was held via Zoom and in person. 1. Call to Order and roll call. Town Chair Kent Knutson called the meeƟng to order at 6:30 pm. Present in addiƟon to the Chair were Supervisors Sue Williams, Mark Porter, Jim Dorn and Michelle Perz. Also pre- sent in addiƟon to the Board were Clerk Dawn George, Deputy Clerk Amanda BartleƩ, Rutland It Tech- nician Derek Nedveck and Patrolman Chester Ace. Absent – Treasure Kim Sime. The aƩendance list of others present is on file. 2. CerƟficaƟon and compliance with open meeƟngs law. The Deputy Clerk verified that all noƟces were posted and we are in compliance with open meeƟng law. 3. Madison InternaƟonal Speedway report. Gregg McKarns presented the monthly report. He noted new event. The Vipers Owners Club would like to reschedule from August 1, 2026, which was a rainout, to Saturday, September 26, 2026. MoƟon and second by Williams and Dorn to approve the schedule change; moƟon passed 5-0. 4. Patrolman Ace’s report. Patrolman Ace discussed finishing summer mowing, paving will start aŌer La- bor Day on Hill Road, headstones have been put back in place aŌer a tree fell. Thank you to Ziegler Crane for their help. 5. IT Director Nedveck Report. IT Director Nedveck discussed moving the meeƟng packets into Google Drive. He discussed the prices for cloud storage. He will email Town Web and ask why their costs are so much more and report back at the next meeƟng. 6. Deputy Clerk- report. – Town Hall Rental discussion. Deputy Clerk BartleƩ discussed the Town Hall rental and the supplies the Town wants to provide. The Deputy Clerk will maintain a cabinet in the meeƟng room for supplies. 7. Public Comment for items on or off the agenda. None 8. Chairs report. None 9. Planning Commission Report. 1. Discussion by Tom Lind, Three Gaits, CUP 2026-02720. Three Gaits representaƟves presented a Power Point with highlights of proposed new buildings and remodel of current land and buildings. Public Hearing will be August 31, 2026 before Planning Commission meeƟng. No acƟon taken. No Board AcƟon. 2. Preliminary inquiry by David Nelson regarding potenƟal splits. Looking to clarify eligible splits on 80 acres located at 3856 Hwy 138. The property had 2 houses on it and both are gone; he would like to know if 2 houses can be rebuilt. Nelson also inquired about the possibly of moving one of his TDR to the property located on the corner of Rutland-Dunn and Star School. Clerk and Deputy Clerk will go through records for splits. No acƟon taken. No Board AcƟon. 3. Inquiry by Dale Richardson regarding land purchase. No acƟon taken. No Board AcƟon. 4. Preliminary inquiry by Emmy and Clay Brenn regarding parcel #051017120120. Purchased 34 acres on Oak Hill. This will need a TDR. Brenn advised that they will be geƫng a TDR from David Nelson. Presented plan for house and driveway. Will submit applicaƟon to Dane County. No acƟon taken. No Board AcƟon. 5. Public comments. Peter Vandeveer discussed concerns with water and drainage at Three Gaits. No Board AcƟon 10. Discussion and possible acƟon regarding the installaƟon of a flagpole or display of the flag at the Town Hall. Dorn discussed the different opƟons for a permanent flagpole and the placing by the building. He will get quotes from different companies and bring back to the next meeƟng. 11. Discussion and possible acƟon regarding updaƟng the Speed Limit ordinance. Discussed the changes to the ordinance for Lake Kegonsa and Sunrise roads. Discussion on the speed limit for Hill Road. Williams will reach out to DOT and see what they have for the correct limit. Will discuss next month. 12. Discussion and possible acƟon on proposed Stoughton Senior Center agreement. No acƟon taken. 13. Discussion and possible acƟon regarding a Google Drive account for emails and archiving town records. Dis- cussed under item #5. 14. Discussion and possible acƟon regarding the Oregon Fire Commission’s intent to make a purchase offer on property for the fire staƟon project. This proposal remains conƟngent upon the formal approval of all four Commission partners if the offer is accepted. No acƟon taken. 15. MeeƟngs aƩended. The Board reported on meeƟngs aƩended. 16. Consent Agenda. a. Approval of July Minutes. b. Approval of Checks and Vouchers – Discussion/Board acƟon. c. Approval of Treasurer’s Report – Discussion/Board acƟon. d. Budget Summary Discussion regarding John Deere tractor purchase. Will discuss during budget meeƟng. MoƟon and second by Williams and Perz to approve consent agenda as presented; moƟon passed 5-0. 17. Correspondence. a. Oregon School District email regarding property tax bill transparency. Discussion on property tax bill transparency. 18. New Business. None 19. Upcoming meeƟng dates September 2, 2026 October 7, 2026 October 19, 2026 10:00 am Budget October 26, 2026 10:00 am Budget November 4, 2026 20. Adjournment. MoƟon and second by Williams and Knutson; moƟon passed 5-0. Respectfully submitted by Amanda Bartlett – Deputy Clerk