Town Board — Minutes

Town of Rutland Board Meeting July 8, 2026– 6:30 pm. 785 Center Road, Stoughton WI This board meeting was held via Zoom and in person. 1. Call to Order and roll call. Town Chair Kent Knutson called the meeƟng to order at 6:31pm. Present in addiƟon to the Chair were Supervisors Sue Williams, Mark Porter, and Jim Dorn. Supervisor Michelle Perz joined via Zoom. Also present in addiƟon to the Board were Clerk Dawn George, Treasurer Kim Sime, Deputy Clerk Amanda BartleƩ, and Rutland IT Technician Derek Nedveck. Patrolman Cheser Ace joined via Zoom. The aƩendance list of others present is on file. 2. CerƟficaƟon and compliance with open meeƟngs law. The Deputy Clerk verified that all noƟces were posted and we are in compliance with open meeƟng law. 3. Madison InternaƟonal Speedway report. Gregg McKarns presented the monthly report. He noted one new event. Oregon Fire Department would like to train on Tuesday, July 14, 2026 from 6:00 pm to 9:00 pm. MoƟon and second by Knutson and Williams to approve the schedule change; moƟon passed 5-0. 4. Patrolman Ace’s report. Patrolman Ace discussed the 2nd round of mowing, tree cleanup at the ceme- tery, and roadwork is starƟng in August. 5. IT Director Nedveck Report. IT Director Nedveck discussed the Town moving to Google Drive and the costs associated with Google versus Dropbox. Porter would like to see a proposal from Town Web with what’s included/supplied in their costs. Nedveck will bring these items back to August’s board meeƟng. 6. Deputy Clerk- report. Deputy Clerk BartleƩ discussed the upcoming August 11th elecƟon, bridge aid, and the capital budget. 7. Public Comment for items on or off the agenda. None. 8. Chairs report. None. 9. Planning Commission Report. 1. Preliminary inquiry by Jason Marshall regarding creaƟon of homesites on Biglow Road. Seeking to create 2 buildable lots on the corner of Biglow and Old Stage Rd. The 3rd buildable lot will not be addressed at this Ɵme. Marshall will proceed with Dane Co Zoning. No acƟon taken. 2. Preliminary Inquiry by Alex Weber, agent for the Marthinson family regarding creaƟon of home- site(s). ConcentraƟng on the sale of the larger parcel at this Ɵme but would like to get some info from the Town on the placement of 4 buildable lots on property along Bass Lake. Rezone the exisƟng farm house from the farmland for the proposed 4 lots. No acƟon taken. 3. Discussion and possible acƟon regarding updaƟng the language of the CUP procedure document. Cooper added verbiage on the Dark Sky ordinance to the CUP procedure. Knutson moƟon to recom- mend the Town Board approve the document as presented. Second by Boerigter. MoƟon passed 4-0. Board acƟon: MoƟon and second by Dorn and Williams to approve updaƟng the language of the CUP procedure document; moƟon passed 5-0. Knutson allowed 2 residents to speak on a previous agenda item with no discussion from the PC mem- bers. Tracy Eagan and Lisa Thompson voiced their concern of the sale of the Vike property. Their concerns are preserving the farmland and disturbing wooded area and streams. 10. Discussion and possible acƟon regarding the installaƟon of a flagpole or display of the flag at the Town Hall. Robin Stroebel discussed installing a flagpole at the Town Hall. Discussion with the Board regarding price and maintenance. Dorn will gather informaƟon on different opƟons and prices and will bring back to August meeƟng. 11. Discussion and possible acƟon regarding updaƟng the Speed Limit ordinance. Discussion on updaƟng the Speed Limit ordinance. Board agrees the enƟre ordinance needs to be reviewed, will discuss at August meet- ing. MoƟon and second by Perz and Willams to approve updaƟng the Speed Limit ordinance to change Lake Kegonsa Road from STH 138 to Rutland-Dunn Town Line Road and Sunrise Road from STH 138 to Rutland-Dunn Town Line Road from 45 mph to 35 mph and add Sunrise Road from STH 138 to Oak Hill Road, 45 mph; moƟon passed 5-0. 12. Discussion and possible acƟon regarding term for appointed officials. Discussion regarding term for appointed officials. MoƟon and second by Williams and Dorn to change term for appointed officials to 3 years retroacƟve from April 15, 2025; moƟon passed 5-0. 13. Discussion and possible acƟon regarding what to do with old tables and folding chairs from Old Town Hall. Dis- cussion on old tables, folding chairs, and equipment being stored at Old Town Hall. MoƟon and second by Dorn and Williams to dispose of all unneeded items; moƟon passed 5-0. 14. Discussion and possible acƟon on proposed Stoughton Senior Center agreement. Discussion on Stoughton Sen- ior Center agreement. Knutson sent agreement with changes to Senior Center. No acƟon taken. 15. Discussion and possible acƟon regarding a Google Drive account for emails and archiving town records. Dis- cussed under item #5. 16. MeeƟngs aƩended. The Board reported on meeƟngs aƩended. 17. Update on Operator’s License renewals: Alexis Cina, Savanna Savana Shanklin, Courtney Cox, Abigail Oliver, Lilee Grover, Sherri BarreƩ, Ryan Wiedenbeck, Pam Parsons, Julie Maier. MoƟon and second by Williams and Dorn to approve all Operator’s License renewals as listed above; moƟon passed 5-0. 18. Consent Agenda. a. Approval of June Minutes. b. Approval of Checks and Vouchers – Discussion/Board acƟon. c. Approval of Treasurer’s Report – Discussion/Board acƟon. d. Budget Summary MoƟon and second by Williams and Dorn to approve consent agenda as presented; moƟon passed 5-0. 19. Correspondence. a. Inquiry from Stone Mother’s club regarding the liƩle library and other maƩers. Nancy Nedveck asked the Board about moving the LiƩle Library from the old Town Hall locaƟon to the new Town Hall. MoƟon and second by Williams and Perz to move liƩle library; moƟon passed 5-0. 20. New Business. Discussion regarding consolidaƟng the Clerk/Treasury posiƟons. Will be on the agenda in September. 21. Upcoming meeƟng dates August 5, 2026 September 2, 2026 October 7, 2026 22. Adjournment. MoƟon and second by Williams and Knutson; moƟon passed 5-0. Respectfully submitted by Amanda Bartlett – Deputy Clerk