Town Board — Minutes

Town of Rutland Board Meeting March 4, 2026– 6:30 pm. 785 Center Road, Stoughton WI This board meeting was held via Zoom and in person. 1. Call to Order and roll call. Town Chair Kent Knutson called the meeƟng to order at 6:30 pm. Present in addiƟon to the Chair were Supervisors Nancy Nedveck and Jim Dorn. Supervisors Mark Porter and Sue Williams aƩended via Zoom. Also present in addiƟon to the Board were Clerk Dawn George, Treasurer Kim Sime, Deputy Clerk Amanda BartleƩ, Rutland IT Technician Derek Nedveck and Patrolman Chester Ace. The aƩendance list of others present is on file. 2. CerƟficaƟon and compliance with open meeƟngs law. The Deputy Clerk verified that all noƟces were posted and we are in compliance with open meeƟng law. 3. Chief Joshua Ripp, Stoughton Fire/EMS. Chief Ripp discussed items regarding Stoughton Fire/EMS department such as staffing issues, replacing equipment, facility needs and progress with other districts. 4. Discussion and possible acƟon on Racetrack license and 2026 schedule. Gregg McKarns from Madison InternaƟonal Speedway discussed the 2026 schedule and fireworks. MoƟon and second by Dorn and Nedveck to approve the Racetrack license, 2026 schedule and fireworks; moƟon passed 5-0 5. Appearance by Steve Wehrley regarding annual Badfish bike Ɵme trial event. Steve Wherley dis- cussed the Badfish bike Ɵme trial. MoƟon and second by Nedveck and Williams to approve an- nual Badfish bike Ɵme trial event on Saturday, July 25, 2026; moƟon passed 5-0 6. Fireworks permit request by Dan Nipple, 4667 W Rutland Rd, Brooklyn for fireworks on June 27, 2026 with July 11, 2026 as a rain date. Dan Nipple discussed fireworks on June 27, 2026. MoƟon and second by Dorn and Nedveck to approve fireworks permit on June 27, 2026 with rain date July 11, 2026 at 4667 W Rutland Rd, Brooklyn; moƟon passed 5-0 7. Patrolman Ace’s report. Patrolman Ace discussed tree trimming on Star School Road and Hill Road, working on clean up. 8. IT Director Nedveck Report. IT Director Nedveck discussed cloud sync services and the different opƟons. He discussed working with Town Web to get 2 factor authenƟcaƟon. 9. Deputy Clerk- report. Deputy Clerk BartleƩ discussed the new phone and phone number for the town hall. She also discussed the February 17, 2026 elecƟon which was the first elecƟon to be held in the new town hall. 10. Public Comment for items on or off the agenda. Appearance by KaƟe Michel who is running for Dane County Board District 37. 11. Chairs report. None 12. Planning Commission Report. Preliminary discussion regarding a possible CUP for a limited family business at 3454 Old Stone Road, RE: CulƟvaƟon Room. Discussion only. No AcƟon Taken Ordinances to be reviewed and discussed: Speed limit, Racetrack, Amending Town ordinances and Mobile home. Discussion on the ordinances. Several typo’s were corrected. Amendments with updates will be submiƩed to the Town’s aƩorney. PC Chair Jim Huycke discussed the items from the PC meeƟng on March 2, 2026. No board acƟon. 13. MeeƟngs aƩended. The board reported on meeƟngs aƩended. 14. Discussion and possible acƟon for funding of Brooklyn Fire purchase of a tender truck. Discussion on Brooklyn Fire purchase of a tender truck. The current truck is 30 years old and Brooklyn would like approval to look for a replacement. Discussion on the correct process to purchase equipment. MoƟon and second by Knutson and Nedveck to Brooklyn Fire to proceed with purchase of a used tender approx. costs $250,000 and possible refurbish cost of $50,000 - $100,000; moƟon carried 5-0. 15. Discussion on RFP: looking into ConsolidaƟon of Fire/EMS services of mulƟple districts. Discussion on the beginning stages of Request for Proposal (RFP) for City of Fitchburg and Village of Oregon. The esƟmated cost for proposal is $100,000 - $120,000. 16. Consent Agenda. a. Approval of February Minutes. b. Approval of Checks and Vouchers – Discussion/Board acƟon. c. Approval of Treasurer’s Report – Discussion/Board acƟon. d. Budget Summary MoƟon and seconded by Dorn and Nedveck to approve the consent agenda as presented; moƟon carried 5-0. 17. Correspondence. a. Bridge InspecƟon agreement. Discussion on the agreement. MoƟon and second by Dorn and Nedveck to approve 2026/2027 greater than 20’ span bridge inspecƟon requirements agreement; moƟon carried 5-0. b. Assessor Board of Review: August 6, 2026 5:00 pm -7:00 pm. Open book will be done virtually. Clerk George will have something in the April NewsleƩer. c. Carl Walser, Chair with Town of Oregon, called Chair Knutson regarding help from Rutland’s patrolmen to service the Town Parks. Chair Knutson will respond that our Town Crew will not be able to do that. 18. New Business. None 19. Upcoming meeƟng dates April 1, 2026 April 21, 2026 – Annual Town MeeƟng May 6, 2026 June 3, 2026 20. Adjournment. MoƟon and seconded by Nedveck and Knutson; moƟon carried 5-0. Respecƞully submiƩed by Amanda BartleƩ, Deputy Clerk