Town Board — Agenda

Town of Rutland Board Meeting February 4, 2026– 6:30 pm. 785 Center Road, Stoughton WI This board meeting will be held via Zoom and in person. 1. Call to Order and roll call. 2. CerƟficaƟon and compliance with open meeƟngs law. 3. Appearance by Brooklyn Fire Chief Mason Barber. 4. Patrolman Ace’s report. 5. IT Director Nedveck Report Discussion on Reorganizing and standardizing files in Dropbox or equivalent Discussion on Training Town staff on how to appropriately store information Discussion on Documenting Zoom meeting process and train backups Discussion on Working with Clerks to develop a digitization process and filling. Discussion on Documenting Building Security system administration process. 6. Deputy Clerk- report. Discussion on Reorganize and standardize files in Dropbox or e Discussion on Training Deputy Clerk on Zoom meeƟng process Discussion on Training Deputy Clerk on AV system Discussion on Training Deputy Clerk on Building Security admin Discussion on obtaining mailing list of Rutland Residents 7. Public Comment for items on or off the agenda. 8. Receive Madison Speedway 2026 tentaƟve schedule for acƟon at March board meeƟng. 9. Chairs report 10. Planning Commission Report. 11. Discuss and review current rates at the State Loan Fund 12. MeeƟngs aƩended. 13. Consent Agenda. a. Approval of January Minutes., b. Approval of Checks and Vouchers – Discussion/Board acƟon. c. Approval of Treasurer’s Report – Discussion/Board acƟon. d. Budget Summary 14. Correspondence. 15. New Business. 16. Upcoming meeƟng dates. 17. Adjournment. Join Zoom Meeting https://us02web.zoom.us/j/89993512253?pwd=Utg4uxi8c99SapixkhGfBXgaha7vFc. 1 Meeting ID: 899 9351 2253 Passcode: 393491 Town of Rutland Board Meeting February 4, 2026– 6:30 pm. 785 Center Road, Stoughton WI This board meeting will be held via Zoom and in person. 1. Call to Order and roll call. 2. CerƟficaƟon and compliance with open meeƟngs law. 3. Appearance by Brooklyn Fire Chief Mason Barber. 4. Patrolman Ace’s report. 5. IT Director Nedveck Report Discussion on Reorganizing and standardizing files in Dropbox or equivalent Discussion on Training Town staff on how to appropriately store information Discussion on Documenting Zoom meeting process and train backups Discussion on Working with Clerks to develop a digitization process and filling. Discussion on Documenting Building Security system administration process. 6. Deputy Clerk- report. Discussion on Reorganize and standardize files in Dropbox or e Discussion on Training Deputy Clerk on Zoom meeƟng process Discussion on Training Deputy Clerk on AV system Discussion on Training Deputy Clerk on Building Security admin Discussion on obtaining mailing list of Rutland Residents 7. Public Comment for items on or off the agenda. 8. Receive Madison Speedway 2026 tentaƟve schedule for acƟon at March board meeƟng. 9. Chairs report 10. Planning Commission Report. 11. Discuss and review current rates at the State Loan Fund 12. MeeƟngs aƩended. 13. Consent Agenda. a. Approval of January Minutes., b. Approval of Checks and Vouchers – Discussion/Board acƟon. c. Approval of Treasurer’s Report – Discussion/Board acƟon. d. Budget Summary 14. Correspondence. 15. New Business. 16. Upcoming meeƟng dates. 17. Adjournment. Join Zoom Meeting https://us02web.zoom.us/j/89993512253?pwd=Utg4uxi8c99SapixkhGfBXgaha7vFc. 1 Meeting ID: 899 9351 2253 Passcode: 393491 Town of Rutland Board Meeting February 4, 2026– 6:30 pm. 785 Center Road, Stoughton WI This board meeting will be held via Zoom and in person. 1. Call to Order and roll call. 2. CerƟficaƟon and compliance with open meeƟngs law. 3. Appearance by Brooklyn Fire Chief Mason Barber. 4. Patrolman Ace’s report. 5. IT Director Nedveck Report Discussion on Reorganizing and standardizing files in Dropbox or equivalent Discussion on Training Town staff on how to appropriately store information Discussion on Documenting Zoom meeting process and train backups Discussion on Working with Clerks to develop a digitization process and filling. Discussion on Documenting Building Security system administration process. 6. Deputy Clerk- report. Discussion on Reorganize and standardize files in Dropbox or e Discussion on Training Deputy Clerk on Zoom meeƟng process Discussion on Training Deputy Clerk on AV system Discussion on Training Deputy Clerk on Building Security admin Discussion on obtaining mailing list of Rutland Residents 7. Public Comment for items on or off the agenda. 8. Receive Madison Speedway 2026 tentaƟve schedule for acƟon at March board meeƟng. 9. Chairs report 10. Planning Commission Report. 11. Discuss and review current rates at the State Loan Fund 12. MeeƟngs aƩended. 13. Consent Agenda. a. Approval of January Minutes., b. Approval of Checks and Vouchers – Discussion/Board acƟon. c. Approval of Treasurer’s Report – Discussion/Board acƟon. d. Budget Summary 14. Correspondence. 15. New Business. 16. Upcoming meeƟng dates. 17. Adjournment. Join Zoom Meeting https://us02web.zoom.us/j/89993512253?pwd=Utg4uxi8c99SapixkhGfBXgaha7vFc. 1 Meeting ID: 899 9351 2253 Passcode: 393491