Town Board — Minutes

1 / 2 January 7, 2026 Town of Rutland Board Meeting January 7, 2026– 6:30 pm. 785 Center Road, Stoughton WI This board meeting was held via Zoom and in person. 1. Call to Order and roll call. Town Chair Kent Knutson called the meeting to order at 6:31 pm. Present in addition to the Chair were Supervisors Mark Porter, Nancy Nedveck, Jim Dorn and Sue Williams. Also present in addition to the board were Clerk Dawn George, Treasurer Kim Sime, Deputy Clerk Amanda Bartlett, and Rutland IT Technician Derek Nedveck. The attendance list of others present is on file. 2. Certification and compliance with open meetings law. The clerk verified that all notices were posted and we are in compliance with the open meeting law. 3. Patrolman Ace’s report. Patrolman Ace discussed previous snowfalls and salting and sanding. Discussion and review of the snow removal policy. Discussed current snow plowing policy. The Town does not have insurance coverage for snow removal at private residences. The insurance company would like the Town to stop this immediately. Motion and Second by Williams and Dorn to strike paragraph 2 and 3 from current snow plowing policy. Discussion regarding wording of paragraph 1. Williams amended the motion to strike paragraph 1, 2 and 3 from current snow plowing policy effective January 7, 2026. Dorn Seconded. Amended motion passed 5-0. Motion and Seconded by Knutson and Dorn to change paragraph 4 of the snow plowing policy to state The Town will assume no liability for damages to mailboxes, posts, and residential property while plowing or mowing. Every effort will be made to keep this from occurring. Motion passed 5-0. 4. IT Director Nedveck Report. Update on IT projects since moving to new Town Hall, prioritizing projects, next meeting update on VOIP (voice over internet protocol) options and cost. 5. Setting up Photo Gallery. Bartlett discussed the photo gallery on the website. All the pictures have been loaded. 6. What needs to be worked on -progress report: filing, records retention, next steps. Discussion with item 4 7. Deputy Clerk- duties, zoom training, A V system, building security system, setting up meeting agendas, event and rental calendar, keep and update the capital expense spreadsheet. Bartlett discussed what duties she has been learning. She will update the calendar on the website with the monthly 4H meetings and private events. 8. Public Comment for items on or off the agenda. Caroline Werner discussed neighbor issues. 9. Chairs report. The Chair talked about Bob Postel former board member passing. 10. Planning Commission Report. Discussion and possible action on the Event Permit. Boerigter motioned to recommend the Town Board approve the event permit as presented. Second by Nedveck. Cooper amended that the wording of “No Fee” should be added to permit. Second by Nedveck. 5-0 MP Boerigter accepted the amendment to his original motion. Original motion with amendment passed. 5-0. Board action: discussion regarding Event Permit and adding wording of rain date to description of event. Motion and Seconded by Williams and Nedveck to approve Event Permit with rain date if applicable added to the event description; motion carried 5-0. 11. Meetings attended. The Board members reported on meetings attended. 12. Discussion and possible action on CUP and Zoning Escrow document. Document was discussed at the Planning Commission meeting. They will be making some changes and will bring back to the board at the next meeting. 13. Review and discuss capital equipment plan. Showed rough draft of Capital Equipment Plan spreadsheet. Update on roadwork completed and to be done. Discussion on equipment life and what needs to be upgraded.. 14. Discussion and possible action on Tractor lease or purchase. Discussion on different options for tractor lease or purchase. Patrolman Ace recommend purchasing. Motion and Seconded by Porter and Nedveck to look at purchasing John Deere, buy out the lease, tell Sloane not to order new tractor; motion carried 5-0. 15. Review the Township Tree Trimming Policy. Discussion on amending the Township Tree Trimming Policy. Motion and Seconded by Porter and Dorn to accept the amended policy with the deletion of the word suggested in the sentence Mid span (height) distance is the default, and insert into the current policy; motion carried 5-0. 2 / 2 January 7, 2026 16. Consent Agenda. a. Approval of December Minutes. b. Approval of Checks and V ouchers – Discussion/Board action. c. Approval of Treasurer’s Report – Discussion/Board action. d. Budget Summary Motion and seconded Nedveck and Williams to approve the consent agenda as presented; motion carried 5-0. 17. Correspondence. Landfill well monitoring agreement for 2026. Discussion on the landfill well monitoring agreement for 2026. Motion and Seconded by Williams and Nedveck to sign the Landfill well monitoring agreement for 2026; motion carried 5-0. Discussion regarding Gunderson Health random drug sampling. Motion and Seconded by Williams and Nedveck to pay bill through Gunderson for random drug testing; motion carried 5-0. Chairman Knutson talked with the Town Lawyer regarding the outstanding Payne & Dolan bill. The lawyer stated the Town does not owe the balance. 18. Draw ballot order for April election for supervisor positions. Names were put into a hat and Bartlett pulled Porter’s name first. Porter will be #1 on ballot and Michelle Perz will be #2. 19. New Business. a. Discuss DCTA (Dane County Towns Association) January 21st meeting here at the town hall. District 3 will meet at 6:30 to discuss who to nominate for the new delegate. The official meeting will start at 7:00. b. Discussion and possible action for recognition for collection center employee. Discussion regarding Richard Simonson’s 20 + year position at the collection center. Motion by Nedveck to recognize the Simonson’s for the work at the collection center, amount to be determined. Discussion on who to recognize and how much to pay. Motion and Seconded by Porter and Williams to recognize Richard Simonson’s 20+ year service to the town and grant him a $1,000.00 bonus; motion carried 5-0. Chair Knutson mentioned the Village of Oregon is looking for help with the Senior Center 20. Organization, removal and disposition of extra building materials, tables and chairs. Update on the process of the removal and disposition of extra building materials, tables and chairs. 21. Upcoming meeting dates. 2/4, Board 3/4, Board 4/1 Board 4/21 Town annual meeting 5/6, Board 6/3, Board 7/8, Board 8/5, Board 9/2, Board 10/7, Board 11/4, Board 12/9 Board 1/6/2027, Board 22. Adjournment. Motion and Seconded by Dorn and Nedveck to adjourn the January board meeting; motion carried 5-0. Respectfully submitted by Amanda Bartlett, Deputy Clerk