Town Board — Minutes

Town of Rutland Board Meeting November 5, 2025 – 6:30 pm. 785 Center Road, Stoughton WI Minutes This board meeting was held via Zoom and in person. 1. Call to Order and roll call. Town Chair Kent Knutson called the meeting to order at 6:33 pm. Present in addition to the Chair were Supervisors Mark Porter, Nancy Nedveck, Sue Williams, and Jim Dorn. Also present in addition to the board were Clerk Dawn George, Treasurer Kim Sime, Deputy Clerk Amanda Bartlett, and Rutland IT Technician Derek Nedveck. The attendance list of others present is on file. 2. Certification and compliance with open meetings law. The clerk verified that all notices were posted and we are in compliance with the open meeting law. 3. Patrolman Ace’s report. Ace reported on the progress of fall mowing, that the LRIP, mileage certification and PACER reports were submitted, and the culverts were installed on Hill Road. 4. Public Comment. For items on or off the agenda. 1. Gail Simpson – Read a letter from Second Harvest asking for donations. 2. Jodi Igl – Comments regarding the Town Website and Collection Center fees. 5. Chairs report. The Chair talked about the Town Hall and the landscaping and briefly talked about the Collection Center. 6. Planning Commission Report. a. Clarification on schedule of Public Hearing for CUP 2687 by John Olson, 3447 State Highway 138 to allow for caretakers residence. Public hearing is set for December 1, 2025 at 6:30 pm. PC meeting will follow PH. b. Petition 12230 by John Olson, 3447 State Highway 138 to rezone .25 acres from SFR-08 to HC Heavy Commercial district with deed restriction to limit the land uses of the HC zoning district to vehicle repair and a caretaker’s residence. Boerigter motioned to recommend the Town Board approve Petition 12230. Second by Perz. MP 5-0. Board action: Motion and seconded by Nedveck and Williams to approve Petition 12230 to rezone .25 acres from SFR-08 to HC Heavy Commercial district with deed restriction to limit the land uses of the HC zoning district to vehicle repair and caretaker’s residence; motion carried 5-0. c. Discussion and possible recommendation of Event Permit. Perz presented a draft of Events permit. After discussion, Perz will make some edits and present at the Dec PC mtg. No Action Taken. d. Discussion and possible recommendation of Escrow Ordinance Boerigter motioned to recommend the Town Board accept and approve with amendments and Attorney approval. Second by Nedveck. MP 5-0 Board action: Motion and seconded by Willams and Nedveck to approve Ordinance 2025-11-01 Establishing Review Fees and Escrows for Conditional Use Permit Applications; motion carried 5- 0. 7. Meetings attended. The Board members reported on meeting attended. 8. Discussion of future use of the Town Hall. Discussion on future use of the Town Hall and the rental form. Discussion on the rental form and changes that need to be made. Form will be updated and will be discussed at future meeting. 9. Discussion regarding traffic complaints on Sunrise Road. Patrolman Ace reported that the signs will be installed soon. 10. Maintenance of Hill Road. Nancy Krathiger Ziltener discussed concerns with the mowing of Hill Road. Discussion on the repaving of the road. 11. Collection Center fees. Discussion and possible action. Discussion of the new Collection Center fees and what is able to be recycled and what is garbage. Motion and seconded by Knutson and Nedveck to approve new fee schedule for Collection Center that will be applicable on January 1, 2026; motion carried 5-0 12. Discussion and possible action on Cloud Access to speed sign. Was discussed at budget meeting. 13. Consent Agenda. a. Approval of October Minutes., b. Approval of Checks and V ouchers – Discussion/Board action. c. Approval of Treasurer’s Report – Discussion/Board action. d. Budget Summary. Motion/seconded by Williams/Nedveck to approve the consent agenda as presented; motion carried 5-0 14. Correspondence. 15. New Business. Update and discussion on signage for Town Hall. Williams and Sime will get more information including total cost with install and verify longevity of signs. Will have further discussion at future meeting. 16. Upcoming meetings. Dates: November 12 – budget hearing, town meeting, and town board. December 3 – board meeting. 17. Adjournment. Motion/seconded by Nedveck/Dorn to adjourn the November board meeting; motion carried 5-0 Respectfully submitted, Amanda Bartlett, Deputy Clerk