Town Board — Minutes

Page 1 of 2 August 6, 2025 Board Town of Rutland Board Minutes August 6, 2025 – 6:30 pm. 785 Center Road, Stoughton WI This board meeting will be held via Zoom and in person. 1. Call to Order and roll call. Chair Kent Knutson called the first board meeting in the new town hall to order. Supervi- sors Sue Williams, Nancy Nedveck, Mark Porter, and Jim Dorn were present; Clerk Dawn George, Treasurer Kim Sime and It tech Derek Nedveck were also present. The full attendance list is on file. 2. Certification and compliance with open meetings law. All notices have been timely posted. 3. Racetrack monthly report from Gregg McKarns. The Board had received the monthly report. There were no sched- ule changes. 4. Patrolman Ace’s report. a. Worked with Town of Union regarding shared maintenance on Union Dane Townline Rd. b. Will be replacing the culverts on Franklin Rd. and anticipate Payne & Dolan paving it the last week of August. c. The seal coating of Center Rd (Cty A to Old Stone) and N. Union Rd. in the next week or so. d. The cement culvert on Hill Rd. needs to be replaced. This will be replaced with a 72” squash metal culvert at an approximate cost of $10,000. The existing culvert has deteriorated to such an extent that one lane of Hill Rd. has been closed. Motion/2nd by Williams/Nedveck to approve the installation of the new culvert as soon as pos- sible; motion carried 5-0. 5. Public Comment. For items on or off the agenda. a. Carl Walser, Town of Oregon, advised that the Town of Oregon is purchasing new playground equipment for Kennedy Park (adjoins Town of Rutland) and is extending an invitation to Rutland to donate money toward the project. b. Gail Simpson advised that Peter Vandeveer has contacted Dane County Parks asking that they consider mak- ing the 300 acres of land around Bass Lake into a county park. Dane County Parks will look into this. 6. Chairs report None. 7. Discussion and possible action on art displays. Gail Simpson reported that invitations have gone out to local artists that might wish to display their work at the new town hall. 8. Discussion and possible action on Bug control in the new town hall. The consensus of board was that the Chair go ahead and have one big treatment completed this fall. 9. Discussion and possible action on Kennedy Park. Discussion on this item will be addressed as part pf the budget process. 10. Discussion and possible action on Deputy clerk hire and duties. The clerk reported that she received three applica- tions for the deputy clerk position and will be conducting interviews soon. 11. Discussion and possible action on need to purchase office scanning and storage of data equipment including Gor- don Flesch proposals. Motion/second by Williams/Knutson to authorize the purchase of a laser printer with a feeder and the ability to scan letter and legal documents; the amount authorized was up to $2000 and the preference would be to a table top printer; motion carried 5-0. 12. Discussion on Application materials for the Local Bridge Improvement Assistance Program 2026-2031. No action was taken on this item. 13. Discussion and possible on creating an IT position in the township Motion/second by Porter/Williams to appoint Derek Nedveck as the town’s IT technician; motion carried 5-0.Discussion that the pay would probably be an hourly wage. 14. Discussion and possible action on reviewing capital expenditures for 2027-2031 for the Oregon Fire District. After discussion, Motion/second by Williams/Knutson to advise the Oregon Fire Commission that Rutland will have the ability to borrow money for its share of new construction/remodeling of a fire station; motion carried 5-0. 15. Planning Commission Report. a. Final CSM for Timothy and Jori Woodstock to make Petition 12158 effective. Boerigter mo- tioned to recommend the Town Board approve the final CSM for Petition 12158. Second by Cooper. MP 5-0. Board action: Motion/2nd by Williams/Knutson to approve the final CSM for the Woodstock CSM (contingent upon no major changes required by DCZ); motion carried 5-0. Page 2 of 2 August 6, 2025 Board b. Preliminary inquiry by Erik Onsrud regarding eligibility of land splits. c. Discussion with Erik Onsrud and paperwork provided, the PC members are satisfied with the findings of 2 development rights remain on the John & Martha Onsrud Revocable Living Trust property. (Note: The split information is from the Town action report (TAR) for petition #8602 which became effective 02/12/2003). Cooper motioned to recommend the Town Board approve that 2 development rights remain on the John & Martha Onsrud Revocable Living Trust property. Second by Knutson. MP 5- 0. Board action: Motion/2nd by Williams/Nedveck that the John Onsrud trust property is eli- gible for two splits: motion carried 5-0. The decision was based on the deed restriction ap- proved as part of Petition 8602 which took effect on 2/12/2003. d. Discussion on creating an event permit. Discussion only. No Action Taken e. Discussion on adopting a dark sky ordinance Boerigter will form a committee as per the Comp Plan for Dark Sky definition and further planning of ordinance. 16. Discussion and possible action on borrowing money to pay 2025 road work. Motion/2nd by Knutson/Williams to sub- mit and application to Board of Commissioners of Public Lands (Trust Fund Loans) to borrow $330,000 for 10 years at a rate of 6% for 2025 Road work; motion carried 5-0. 17. Meetings attended. The board members advised of meetings attended. 18. Consent Agenda. a. Approval of July Minutes., b. Approval of Checks and Vouchers – Discussion/Board action. c. Approval of Treasurer’s Report – Discussion/Board action. d. Budget Summary. Motion/2nd by Williams/Nedveck to approve the consent agenda as presented; motion carried 5-0. 19. Correspondence. A. Operators Licenses. Motion/2nd by Williams/Nedveck to approve the issuance of Operator’s Licenses for Court- new Cox and Krysten George; motion carried. 20. New Business. a. The board will consider whether to start meetings at 6:00 p.m.. 21. Upcoming meetings. Dates: . Board of Review – August 13, 2025 – 5:00 p.m. a. Saturday, September 20 – New Town Hall Grand Opening (8:00 a.m. to Noon. b. September 22 – Town will host Quad towns meeting at the new town hall – 10:am. c. September 3 – Town Board d. September 17 – Brooklyn Fire – Joint municipal meeting. e. October 8 – October Town Board. 22. Adjournment. Motion/2nd by Nedveck/Knutson to adjourn the August Town Board meeting; motion carried 5-0. Respectfully submitted, Dawn George, clerk