Town Board — Minutes

Page 1 of 3 Town of Rutland Board Meeting June 4, 2025 – 6:30 pm. 785 Center Road, Stoughton WI This board meeting will be held via Zoom and in person. 1. Chair Kent Knutson called the meeting to Order and roll call. Present in addition to the chair were Supervisors Sue Williams, Jim Dorn and Mark Porter. Supervisor Nancy Nedveck was present via zoom. Also present were Clerk Dawn George, Treasurer Kim Sime and IT tech person Derek Nedveck. Attendance list of others present in person and via zoom is on file. 2. Certification and compliance with open meetings law. It was certified that we are in compliance with the open meetings law. 3. Racetrack monthly report from Gregg McKarns. McKarns presented the monthly report. Motion/second by Knut- son/Williams to approve a schedule change for 6/13/25 to allow the practice to start at 12:30 p.m. instead of 1:00 p.m. and also to allow for a rain date on the next day if they were unable to complete more than half of the sched- uled race on the 13th; motion carried 4-0. 4. Dan Dean request for fireworks permit. Motion/second by Williams/Dorn to approve the fireworks permit for Dan Dean for fireworks on July 5th with a rain date of July 12th; motion carried 5-0. 5. Patrolman Ace’s report. Patrolman Ace reported on the work being done on the erosion control at the new town hall, the road construction work and the roadside mowing. 6. Discussion and possible action on the purchase or lease of the Township tractor. Following discussion on the op- tions of leasing or buying a tractor, motion and made by Porter/Dorn to approve leasing the current 2024 JD trac- tor and loader from Sloan’s Implement at a cost of $15000; motion carried 4-1 with Knutson voting no. If the town wished to purchase the tractor at any time during the lease, the $15000 would be applied to the purchase price. 7. Discussion and possible action of adding Class B weight limits to additional roads. Following discussion, mo- tion/second by Knutson/Williams to change the following to Class B highways:  Lake Kegonsa from Rutland Dunn Townline Rd to CTH A.  Sunrise Rd - all  Starr School Rd - all  Flint Rd - all Motion carried 5-0. 8. Public Comment. For items on or off the agenda. None. 9. Chairs report. None. 10. Discussion and possible action on looking for grants on play ground equipment. Following discussion no action was taken because of the potential liability at the new town hall/garage site. 11. Discussion and possible action on Deputy clerk hire and duties. The clerk, treasurer and supervisor Williams will work on a notice advising that the town is looking to hire a deputy clerk. 12. Discussion and possible action on need to purchase office scanning and storage of data equipment. Discussion held with no board action taken. 13. Planning Commission Report. a) Revised Petition 12158 by Tim Woodstock to create one agricultural lot and one mixed use lot for future home at 3834 County Road A. Discussion and possible action including a notice deed to clarify remaining splits. There are 3 density units/splits on parcel #0510-153-8090-0 zoned as FP-35. After the rezone, creating 2 parcels, the density units/splits will be as follows. Lot 1 will be zoned as RR-8 with 8.1 acres and will have One density unit/split. Lot 2 will be zoned as FP-1 with 28.9 acres and will have Two density units/splits. Cooper motioned to recommend the Town Board approve Petition #12158 with the Deed restrictions to state the remaining density units/splits on both of the two new parcels. Second by Boerigter. MP 5-0. Board action: Motion/second by Knutson/Williams to approve the revised petition 12158 with a condition that a deed notice shall be recorded on the proposed Lot 2 of the CSM stating the following: a. Two density units (splits) from the original 1978 Hvam farm remain available to the property. This allocation reflects a written agreement Page 2 of 3 between Hvam and Woodstock associated with the 2018 deed recorded under document #5398949 assigning all remaining density units to Woodstock. The transfer rights contract awarded three development rights to the Woodstocks. This petition uses one split and leaves two remaining; motion carried 5-0. b) CUP 2025-02663 by Tim and Jori Woodstock for Limited Family Business for concrete contractor @ 3930 County Road A. Chair Huycke went thru each of the 8 standards with a roll call response from each of the PC members. Standard 1- The proposed land use will not be detrimental to or endanger the neighborhood health, safety, com fort, or generalwelfare. Passed 5-0 Standard 2- The uses, values and enjoyment of other properties in the neighborhood already permitted shall be in no foreseeable manner be substantially impaired or diminished by establishment, maintenance or operation of the proposed conditional use. Passed 5-0 Standard 3- The establishment of the conditional use will not impede the normal and orderly development and Improvement of the surrounding property for uses permitted in the district. Passed 5-0 Standard 4- There are adequate utilities, access roads, drainage, and other necessary improvements to allow the land use, or improvements are planned to provide adequate measures. Passed 5-0 Standard 5- Adequate measures have been or will be taken to provide adequate ingress /egress to public streets and the proposed conditional use will not present traffic conflicts. Passed 5-0 Standard 6- The conditional use shall conform to all applicable regulations of the district in which it is located. Pro- vide information on any necessary licensing, or regulations associated with the proposed land use. Passed 5-0 Standard 7- The conditional use is consistent with the adopted Town and County Comprehensive Plans. Passed 5-0 Standard 8- If the conditional use is to be located in a Farmland Preservation District, the conditional use must meet the findings as listed below: If the property is located in the FP-35, FP-1, or FP-B Zoning District, additional information is needed. Passed 5-0 Cooper motioned to recommend the Town Board approve CUP application # 2025-02663 with adding an expiry date on the Sale of property. Second by Boerigter with amendment to the motion to add that the tree screening near the business building is lengthened. Cooper agreed to this amendment to the motion. MP 5-0. Board action; The eight standards were read allowed and the board individually felt the eight standards had been satisfied. Motion/second by Knutson/Williams to accept the planning commission recommendation to approve CUP 02623 with the condition that the CUP expires on the sale of the property and that the existing screening be lengthened; motion carried 5-0. 14. Action on Alcohol license applications, operators’ licenses, coin operated machine licenses and tobacco license application. a. Class B beer and liquor license renewal for Eugster’s Farm Market, Dave’s White Rock, Wisconsin Shop. b. Class A beer and liquor license renewal for Stoughton Lumber. c. Tobacco license renewal for Stoughton Lumber. d. Coin Operated machine license renewal for Eugster’s Farm Market and Dave’s White Rock. e. Operator’s License renewal for Kristina Grueneberg, Kayla Zenger, Kassandra Ayala, Dennis Duane, Ashley Schmeling, Paul Schmeling, Dawn Bierman and a new license for Bethany Ely. Motion/second by Williams/Dorn to approve the renewal of all the licenses listed above. Motion carried 5-0. 15. Meetings attended. The supervisors and chair advised of the meetings attended. 16. Consent Agenda. a. Approval of May Minutes., b. Approval of Checks and Vouchers – Discussion/Board action. c. Approval of Treasurer’s Report – Discussion/Board action. d. Budget Summary. Motion/second by Williams/Knutson to approve the consent agenda as presented; motion carried 5-0. Page 3 of 3 17. Correspondence. 18. New Business. 19. Upcoming meetings. The July board meeting will be held on the 2nd. Discussion held on the scheduled quad towns meeting that Rutland will host on September 22nd. The Town is proposing to hold it beginning at 10:30 a.m. and inviting the patrolmen and clerks to attend. 20. Adjournment. Motion/second to adjourn the June Board meeting; motion carried 4-0. Respectfully submitted. Dawn George, Clerk