Town Board — Minutes

Page 1 of 2 Town of Rutland Board Minutes March 5, 2025 – 6:30 pm. 785 Center Road, Stoughton WI This board meeting was held via Zoom and in person. 1. Call to Order and roll call by Chair Kent Knutson. Other supervisors present were Nancy Nedveck, Mark Porter, Jim Dorn and Sue Williams (on zoom). Also present were Clerk Dawn George, Treasurer Kim Sime and it tech Derek Nedveck. Attendance list of the others present are on file. 2. Certification and compliance with open meetings law. The town is in compliance with the open meetings law. 3. Madison International Speedway license application, schedule and fireworks permit. Motion/second by Nedveck/Porter to approve the 2025 Racetrack license, schedule and the fireworks permit for June 20th and August 15th. The raindate for June 20th will be August 15th. There will be no raindate for August 15th.; motion carried 5-0. 4. (6:00) Appearance by Oregon Fire Chief Glenn Linzmeier. Discussion on the planning process of the location and the potential building of a fire station in the Village of Oregon. Chief Linzmeier presented hard copies of the 2024 annual permit. The District is looking to hire a consultant to study the needs for the district. 5. (28.20) Report (packet) from Patrolman Chester Ace. a. Road work budget. Engineer costs unknown. b. Speed sign back c. Tree trimming. Proposed amendment to policy. d. Bridge inspection reports. e. Weight limits posted. Permits for town hall cement trucks. f. Three gravel bids. g. Sloan JD tractor/loader lease h. Jib crane for new garage. i. Pricing for new heavy duty 2024 pickup. j. Cemetery policy. k. Driveway seams. 6. Action to award bids for 2025 Paving and Seal coating. Motion/second by Dorn/Williams to award the contract for 2025 paving of Franklin Rd and Hickorywood and Woodsview and Mesa to Payne and Dolan ; motion carried 5-0; Motion/second by Dorn/Nedveck to award the 2025 contract for black fractured granite for sealing N. Union Rd. and Center Rd. to Fahrner Asphalt ; motion carried 5-0. 7. Chairs report: Nothing additional. 8. (55:00) Public Comment. For items on or off the agenda. a. Derek Nedveck – comprehensive plan open house on March 12, 2025. b. Peter Vanderveer – same as Derek. c. Dale Arndt – reports in his packet. d. Pat Seidel – why trees trimming. 9. Planning Commission Report. None as no meeting. 10. (1:08) Discussion and possible approval of the job description of the Clerk and Treasurer appointed positions. Action tabled to a future meeting by motion/second by Dorn/Nedveck; motion carried 5-0. 11. (1:20) Review and possible action on Cemetery policy by Dawn and Nancy. Motion/second by Nedveck/Porter to table to a future meeting; motion carried 5-0. Page 2 of 2 12. (1:24) Discussion and possible action on pursuing a change action for Lake Kegonsa bridge construction. No action needed. The state will be submitting the application to try to gain additional federal funding for the increase in the construction bids. 13. Discussion and possible action on the purchase of a JIB for the new garage. This is not an item that was included in the original building budget. Motion/second by Knutson/Nedveck to approve the purchase of the JIB crane at a cost of $16107; motion passed 5-0. 14. Discussion on awards for the A V , building security and network infrastructure on the new town hall. No action on this as it was approved at the previous meeting. 15. Discussion and possible action of Town logo. The board consensus of the board and attendees was tied between the two presented. 16. (1:28) Meetings attended. Dorn – Barneveld WTA district mtg. Knutson- Oregon fire needs analysis; Willliams – Brooklyn Fire – new ambulance has arrived. 17. (1:32) Consent Agenda: a. Approval of February Minutes., b. Approval of Checks and V ouchers – Discussion/Board action. c. Approval of Treasurer’s Report – Discussion/Board action. d. Budget Summary. Motion/2nd by Nedveck/Dorn to approve the consent agenda as presented; motion carried 5-0. 18. Correspondence. a. Accurate Appraisal – approve the assessor getting real time updates from Dane County Land records. Board agreed to this. b. Weight limits – WTA attorney comments. c. Gordon Flesch update to maintenance contract. The Board agreed to go with the minimum monthly cost of $50. The meter reading will be conducted annually instead of monthly. The Board agreed to the monthly minimum payment. d. The 2024 Stoughton Senior Citizen annual report has been distributed to the board electronically. e. Salt Contract. 19. New Business. a. Larger logs. The patrolmen will deliver larger logs to residents who express a desire to get them. First come first serve basis. 20. Upcoming meetings. Dates: The July meeting dates will be: Pc will be June 30 and the Board will meet July 2nd. The September dates will be .. PC will be Tuesday, Sept. 2, and the board will be on September 3. 21. Adjournment. Motion/2nd by Nedveck/Porter to adjourn the Board meeting; motion carried 5-0. Respectfully Submitted, Dawn George, Clerk