Public Works & Utility Committee Agenda/ Packet

VILLAGE OF LISBON W234 N8676 Woodside Rd Lisbon, WI 53089-1545 Office: (262) 246-6100 | Email: villagehall@lisbonwi.gov | Website: www.lisbonwi.gov Join Zoom Online: https://us06web.zoom.us/j/88319721129?pwd=Rm1tdkgzcW9PMG5HY051MlBpbzR4UT09 Zoom by Phone: Dial 1-312-626-6799 Meeting ID: 883 1972 1129 Passcode: 027704 MEETING AGENDA PUBLIC WORKS & UTILITY COMMITTEE – LISBON VILLAGE HALL Wednesday, February 18, 2026, at 5:00P.M. 1. Call to Order & Roll Call 2. Pledge of Allegiance 3. Citizen Comments – Please limit comments to three minutes 4. Approval of Meeting Minutes • 01/21/2026 Public Works & Utility Committee 5. Department Reports A. Dept. of Public Works – DPW Director B. Utility District – Engineer C. Special Projects - Administrator 6. Unfinished Business A. Discussion and necessary action re: options to resolve ongoing I&I issues. B. Discussion and necessary action re: status update on Lift Stations. C. Discussion and necessary action re: Sewer Service Area amendment. D. Discussion and necessary action re: possible future updates to Sewer Service Code. E. Discussion and necessary action re: Sewer hookup options for LSBT 0193.017. 7. New Business A. Discussion and necessary action re: Draft Policy for repair vs. replacement of failed grinder pumps. 8. Items to be Placed on a Future Agenda 9. Adjournment NOTE: It is possible that members and/or a quorum of other governmental bodies may attend the above meeting to gather information. No action will be taken by any governmental body other than specifically noticed above. Citizens with disabilities who require assistance to participate in this meeting should contact Village Hall at least 72 hours in advance. VILLAGE OF LISBON W234N8676 Woodside Road Lisbon, WI 53089-1545 MEETING MINUTES PUBLIC WORKS & UTILITY COMMITTEE LISBON VILLAGE HALL – January 21, 2026 at 5:00 PM Office: (262) 246-6100 | Email: VillageHall@LisbonWI.gov | Website: www.LisbonWI.gov Call to Order Committee Chair Marc Moonen called the meeting to order at 5:01 p.m. Roll Call Present: Trustees Marc Moonen and Linda Beal; Members Jane Mueller, Joe Eberle, and Dan Plese; Engineer Don Neitzel; Administrator Dan Green; DPW Director Nick Wilichowski; Deputy Clerk-Finance Lisa Tremper; and Clerk Elisa Cappozzo. Pledge of Allegiance The Pledge of Allegiance was recited by all those present. Citizen Comments None. Approval of Meeting Minutes 11/18/2025 Public Works & Utility Committee December Meeting was cancelled; no meeting minutes to approve for December Motion by Eberle, second by Plese, to approve the minutes as presented. Motion carried unanimously. Department Reports Public Works Director Wilichowski reported on several recent departmental activities from the last two months (see attached report). Utility District Engineer Neitzel gave an overview of November and December monthly flows and run time for the Janine, Plainview, Willow Springs, and Richmond lift stations, as well as the various well readings. It was noted that the flow metering system in Business Park East is installed but waiting on WE Energies to install a transformer. Neitzel will follow up with WE Energies regarding this installation. Neitzel mentioned the issue with the Richmond pump station chemical has been addressed, with the pump being reprimed and the pumping rate adjusted for the winter months. Unfinished Business Discussion & necessary action re: Attorney Opinion on options for ongoing I&I issues. Public Works & Utility Committee Meeting Minutes January 21, 2026 Page 2 of 3 Office: (262) 246-6100 | Email: VillageHall@LisbonWI.gov | Website: www.LisbonWI.gov Administrator Green provided an update on meetings with Richmond School regarding their I & I issues. The school representatives stated they will televise their system to identify problems and work with the Village. They claim to have a grease trap but do not prepare food on-site, suggesting a classroom experiment may have led to foaming issues. Green also reported that Willow Springs has committed to televising their system in the spring to address their I & I issues. The village will follow up with both Willow Springs a nd Richmond School to ensure the work is done during the rainy season to better identify infiltration issues. No action taken. Discussion & necessary action re: status update on Lift Stations. Administrator Green stated Richmond School has requested delaying any chemical treatment until 2027 as they haven’t budgeted for it in 2026. The estimated cost was approximately $50,000 for ice picking and around $30,000 for the chemical agent. The commi ttee discussed the need to confirm with Sussex that the chemical treatment would be acceptable for their system and to understand the logistics of handling waste after treatment. Committee member Eberle suggested getting cost proposals before Labor Day so the school could budget for it in 2027 and recommended letting the school know that there is no guarantee the treatment will work. No action taken. Discussion & necessary action re: Sewer Service Area amendment. Administrator Green reported that Foth will attend the upcoming Plan Commission meeting to discuss “Focus Area 1” of the five focus areas for the sewer service amendment. This area is around Richmond School and will involve reviewing proposed watershed boundaries. Foth will seek the Plan Commission’s input on the service area boundaries but won’t address density or feasibility concerns yet. No action taken. Discussion & necessary action re: possible future updates to Sewer Service Code. Trustee Beal expressed concerns about the current policy that homeowners pay for grinder pumps installed after July 1, 2020. She will meet with Administrator Green regarding potential changes to the code, but Green noted that major code revisions are on hold pending the sewer service area work. No further action taken. New Business Discussion & necessary action re: Sewer hookup options for LSBT 0193.017. Administrator Green presented options for providing sewer service to a vacant lot on Gulf View Road. The property owner indicated the ground won’t percolate for a septic system, making sewer connection the only viable option. Two options were discussed with Engineer Neitzel : 1. extending a sewer main 400 feet to serve Bramble Drive and extending a force main north along Gulf View Rd. 2. Installing individual private force mains. Engineer Neitzel explained that the Sanitary District previously wasn’t interested in allowing another private force main in the ditch and preferred routing on the road, which would require repaving. The committee expressed concern about the existing arrangement of multiple private force mains and requested that Engineer Neitzel explore whether gravity sewer service Public Works & Utility Committee Meeting Minutes January 21, 2026 Page 3 of 3 Office: (262) 246-6100 | Email: VillageHall@LisbonWI.gov | Website: www.LisbonWI.gov could be extended to the area by going further south of manhole 2 and potentially laying pipe deeper to gain sufficient elevation. No action taken. Discussion & necessary action re: Stop Sign placement in Lake Five Farms subdivision. Administrator Green presented a map showing proposed stop sign placements for the Lake Five Farms subdivision. The proposed placements are on Mei ssner Way approaching Lake Five Road, Lake Five Rd onto Mei ssner Way approaching Sunflower Pass, and Sunflower Pass approaching Meadow Bliss Drive. Green explained that there would not be any stop signs coming off the c ul-de-sacs. The committee reviewed and agreed with the placement of the stop signs without formal action. Discussion & necessary action re: whether to repair failed grinder pump vs. purchase a new pump. Administrator Green provided information on a failed grinder pump that would cost $2 ,100 to repair versus $3,000 to purchase new. The failed pump was about 14 years old with rusted bearings and deteriorated housing with no evidence of homeowner negligence. Green recommended purchasing a new pump rather than replacing the old one. The committee discussed cost effectiveness and the quantity of grinder pump spares. Motion made by Eberle, second by Moonen, to approve the purchase a new grinder pump at a cost of $3,028. Motion carried unanimously. Items to be Placed on a Future Agenda The committee requested the following item for next month’s agenda: • Creating a policy for grinder pump replacement when repair costs exceed 50% of new pump cost Clerk Cappozzo reviewed the remaining topics coming back to the Committee next month : • Update on Ongoing I & I issues • Update on Lift Stations • Update on Sewer Service Area Amendment • Update on Sewer Service Code • Update on Sewer hookup options for LSBT 0193.017 No further additions were requested. Adjournment There being no further business, motion by Eberle, second by Mueller, to adjourn the meeting at 6:00 p.m. Motion carried unanimously. Respectfully submitted, Lisa Tremper Deputy Clerk-Treasurer DPW Monthly Report January 2026 Highway: • 10 Winter Weather Events • Received last order of salt for the season (315 Ton) • Front End Loader and Skid Steer Services • Truck 1 and Truck 16 PMs • Truck 17 repairs, wiring and sensor issues • Truck 5 EGR Cooler replaced, International quoted $7,000-$7,500 to replace, Highway staff replaced the EGR Cooler for under $3,500, cores pending. • Truck 5 power steering Gear Box • Christmas Tree Pickup • Patch Holes • Clean up few downed trees • Completed grinding compost site. Estimate was $24,000, 5 days, crews finished in 2.5 days and came under budget at $14,000. • Finished middle shop renovations Parks: • Winter Weather Events • Prepping and maintaining ice rink • Grooming ski and walking trails • Mike and Jeff made their own trail groomer • Equipment maintenance • Tree Cutting DPW Director: • Winter Weather Events • Work on truck calibrations for temporary salt conserving • Order signage for Lake Five Farms • Meeting with Dan and Mitch on Tamarack Road to discuss culverts and grading • Alpine Hills WE Energies Pre Con meeting • Meeting with Casper to get a quote for the plow truck build • Went out to Washington County Highway Department to meet with there shop supervisor and foreman and go over their plow trucks and their maintenance strategies. • Pewaukee’s mechanic and Director came out to review and let us try out their Diagnostic laptop system. • Work on getting numbers to replace the dump box on truck 16 • Help with grinding • Help with shop work Truck 16 Box Frame Rail MEMORANDUM Committee/Board Public Works & Utility Cmte / Village Board Topic: Sewer Hookup – Golf View Road From: Daniel Green Department: Administration Presenter: Daniel Green Date of Village Board Action: N/A INFORMATION The Village received an inquiry from the owner of parcel LSBT 0193.017, a vacant lot on Golf View Lane. The owner asked about options for connecting the property to the sewer system, including the process involved and the associated costs. He also asked wh ether the parcel could undergo perk testing to determine if a septic system might be feasible instead. Don provided updated cost estimates for two options that would be funded by the Village and specially assessed to the benefiting properties. Two addition al options would be paid for directly by the property owner or developer. Option 1 involves extending the existing 8-inch sewer main 400 feet east to allow direct lateral connections along Bramble Drive, along with installing a force main and shared grinder pump within the right-of-way for lots 7, 8, and 9. On Golf View Lane, lots 3, 10 , and 11 would receive 4 - inch laterals connected to the gravity sewer south of lot 12, with a shared grinder pump serving those three lots. The estimated total project cost is $264,270, to be assessed across nine homes. Option 2 would extend only a 4 -inch sewer lateral to lots 3, 10, and 11, with a shared grinder pump for those properties. The estimated cost for this option is $79,800, to be shared among the three owners. Option 3 allows the developer to install a private lateral to the main, along with a privately owned grinder pump. This option enables sewer service without cost -sharing among neighboring properties, but places full responsibility for installation and ongoing maintenance on the homeowner. Option 4, which the property owner is also considering, is to conduct soil testing to determine whether a septic system could be supported on the site. The Village may also determine that the property is not serviceable by sewer, in which case a septic system coul d be permitted. Feet0 Notes: 135.58 Waukesha County GIS Map 8/17/2021 The information and depictions herein are for informational purposes and Waukesha County specifically disclaims accuracy in this reproduction and specifically admonishes and advises that if specific and precise accuracy is required, the same should be determined by procurement of certified maps, surveys, plats, Flood Insurance Studies, or other official means. Waukesha County will not be responsible for any damages which result from third party use of the information and depictions herein, or for use which ignores this warning. Printed: Legend Municipal Boundary_2K FacilitySites_2K_Labels Lots_2K Lot Unit General Common Element Outlot SimultaneousConveyance Assessor Plat CSM Condominium Subdivision Cartoline_2K <all other values> EA-Easement_Line PL-DA PL-Extended_Tie_line PL-Meander_Line PL-Note PL-Tie PL-Tie_Line Road Centerlines_2K Railroad_2K TaxParcel_2K Waterbodies_2K_Labels Waterlines_2K_Labels 1st floor: 951.46 1st floor: 951.09 1st floor: 948.08 1st floor: 950.78 1st floor: 955.1 1st floor: 959.47 1st floor: 958.31 1st floor: 959.75 MH 1 RIM: 949.98 MH 2 RIM: 958.00 949.34 952.88 950.93958.14953.21 947.44 945.86 Lisbon Sanitary District Preliminary Estimate of Cost for Sewer Service Bramble Dr & Lisbon Rd Intersection Area Date 8/18/21 Revised 12/29/25 Summary of Work & Project Costs for Overall Area Quantity Unit Item Unit Cost Item Cost 400 LF 8" San Sewer $120.00 $48,000 1 EA San Sewer MH $6,600.00 $6,600 365 LF 4" Sewer Lateral $75.00 $27,375 2 LS Simplex Grinder Pump Sta $16,000.00 $32,000 510 LF HDPE Discharge Line $75.00 $38,250 1 LS Street Restoration $50,000 1 LS Misc Restoration $18,000 Engineering & Contingencies $44,045 Total Estimated Costs $264,270 Note For Duplex Grinder Pump Station add $15,000 per installation NR 110 Code allows 3 homes to be connected to a simplex pump station Station pricing includes basic controls - SCADA costs are not included Summary of Work & Project Costs for Lots 10, 11 and 3 Only Quantity Unit Item Unit Cost Item Cost 140 LF 4" Sewer Lateral $75.00 $10,500 1 LS Simplex Grinder Pump Sta $16,000.00 $16,000 240 LF HDPE Discharge Line $75.00 $18,000 1 LS Street Restoration $12,000 1 LS Misc Restoration $10,000 Engineering & Contingencies $13,300 Total Estimated Costs $79,800 Lisbon Sanitary District Preliminary Estimate of Cost for Sewer Service Bramble Dr & Lisbon Rd Intersection Area Date 8/18/21 Bramble Dr - Gravity Sewer Extension MH1 949.98 941.38 8.6 depth 580 ft extension to east(trial indicates insufficient service depth) 0.4 % pipe grade New MH at Intersection 950.93 Rim 943.80 IE 7.13 depth 951.09 1st Floor Lot 9 7.29 Above Sewer 948.08 1st Floor Lot 8 4.28 Above Sewer 950.78 1st Floor Lot 7 6.98 Above Sewer Gravity Extension from MH 1 East to Intersection Is not feasible 400 ft Gravity Extension from MH1 east to west line Lot 6 is feasible to serve Lots 4, 5, 6 on north side and Lot 1 on south side New MH in Bramble Dr at west Line Lot 6 956.4 Rim 0.9 % Pipe Grade 945.08 IE 11.32 Depth 959.47 1st Floor Lot 5 14.39 Above Sewer 955.10 1st Floor Lot 6 10.02 Above Sewer 958.31 1st Floor Lot 1 13.23 Above Sewer Gravity Extension from MH 2 North on Gove View Ln is not feasible Grinder Pump Station Service Lots 7, 8, 9, 10, 11, and 3 to be served - six total NR110 code allows for 3 homes to be served by a simplex pump station Areas not feasible for gravity sewer could be served by two stations Grinder Pump A - To serve Lots 7, 8, and 9 pumping to new MH Grinder Pump B - To serve Lots 10, 11 and 3 pumping to MH 2 VILLAGE OF LISBON W234 N8676 Woodside Rd Lisbon, WI 53089-1545 VILLAGE OF LISBON | GRINDER PUMP REPAIR & REPLACEMENT POLICY | PAGE 1 OF 2 POLICY FOR DETERMINING WHETHER TO REPAIR OR REPLACE FAILED GRINDER PUMPS I. PURPOSE To show a consistent and standardized process for the evaluation of whether to repair or replace grinder pumps that have failed within the Village of Lisbon’s sewer utility district. This policy is intended to provide a standard procedure for staff to identify whether a situation warrants repair or replacement while maintaining appropriate fiscal responsibility. II. STATEMENT OF POLICY The Village of Lisbon’s Public Works & Utility Committee and Village Board deem it important to provide quality service and value to all sewer utility customers. III. POLICY Determinations for whether to repair or replace a failed grinder pump will be evaluated utilizing the following process: 1. When a grinder pump fails, DPW Director will request the current vendor to evaluate the failed pump to determine whether repair is possible and a cost estimate for any potential repairs. 2. Director will also request the vendor to provide a quote for a new replacement pump. 3. Once staff is in receipt of both the repair and replacement quotes, a comparison should be made to determine the cost difference between the two. 4. When a failed grinder pump is determined to be repairable and the estimated cost of repair is 50% or less than the cost of a replacement, the failed pump shall be repaired. 5. When a failed grinder pump is determined to not be repairable, the failed pump shall be replaced. 6. When a failed grinder pump is determined to be repairable and the estimated cost of repair is 51% or more than the cost of a replacement, then a replacement pump shall be ordered. 7. The DPW Director will include the status of any repairs or replacements in his/her monthly staff reports to the Public Works & Utility Committee (PWC). 8. Deviation from this procedure requires prior written approval by the PWC Chair or Village President. Village of Lisbon Public Works and Utility Committee hereby recommends approval and adoption by the Lisbon Village Board on ______________________________, ________. PUBLIC WORKS & UTILITY COMMITTEE By: ___________________________________________ Attest: ___________________________________ Marc Moonen Elisa Cappozzo Committee Chair Village Clerk VILLAGE OF LISBON W234 N8676 Woodside Rd Lisbon, WI 53089-1545 VILLAGE OF LISBON | GRINDER PUMP REPAIR & REPLACEMENT POLICY | PAGE 2 OF 2 PASSED AND ADOPTED by the Village of Lisbon Board of Trustees , Waukesha County, Wisconsin on ______________________________, ________. LISBON VILLAGE BOARD By: ___________________________________________ Attest: ___________________________________ Matthew Gehrke Elisa Cappozzo Village President Village Clerk