Monthly Town Board Meeting — Minutes

MEETING MINUTES FOR TOWN OF MEDINA BOARD of Supervisors Meeting Wednesday April 8th, 2026 Monthly Meeting Minutes The monthly meeting for the Town of Medina Board of Supervisors was called to order by Chairman Todd Weinberger at 6:00 pm. The Pledge of Allegiance was recited during the caucus. Present were Chairman Todd Weinberger, Supervisor Phillip Braithwaite, Supervisor Steven Nampel, Supervisor Sue Zingshiem and Supervisor John Hellenbrand. Also present: Clerk/Treasurer Stephanie Lulling, Attorney Dan Evans, Jim Hellenbrand, Rochelle Chadwick, Doug Lutz left at 7:00 p.m., (Andrew Kirch, Janet Detert, Jerry Detert- left at 6:31 p.m.)Whisper Klawitter left at 6:36 p.m., Wills Manning and Janessa Henning left at 6:46 p.m., Patrick Annen, Justin Annen, Mike Monger, Darrell Klompmaker, Jackie Stoller, Jim Stuntebeck, Dean Helwig Meeting Posted: Monday April 6th, 2026; Town Hall, Whisper’s Roadhouse, Barrel Inn, and Townofmedina.wi.gov Public Appearances: None currently. Correspondence for the Board: Fundraiser event on Saturday May 30th at 11 am at Whisper’s Roadhouse with shuttle service back and forth from Whisper’s to Trek-Trek will be assisting with signage for extra traffic in the area Approve the meeting minutes from March 11th, 2026, meeting: Motion made by Supervisor Sue Zingshiem to approve March 11th, 2026, meeting minutes, motion was seconded by Supervisor John Hellenbrand. Motion passed 5/0. Trek Race Updates: Mike Monger from Trek present for questions and concerns regarding the first round of letters that went out to the residents regarding the Trek race on May 8th. Questions from residents on how to exit their driveway- Mike assured the residents that they can call the number on the flyer, and he will get the word out to in the riders and staff. Road Grants and Updates- Lukasz Lywza: Lukasz could not attend the meeting. Attorney Dan Evans: Moved up on the agenda. The Town of Medina is looking for a new Town Attorney. Attorney Evans introduced himself – works with towns around the area and will be $215.00 per hour starting in May. Drainage issues, vacating roads, zoning issues, extensive history. Engagement letter- term contract -would be sent to the Town Board to sign. Supervisor Phillip Braithwaite asked what response times would be, as the Town Board has not received communications in a timely matter in the past. Attorney Evans advised he understood the timely response and asked if there was anything big that there is significant time for him to gather everything needed (vacating roads). Supervisor Phillip Braithwaite made the motion to accept Attorney Evans as the new Town of Medina Attorney. Motion was seconded by Supervisor John Hellen Cold Storage/Pole Shed bid: Chairman Todd Weinberger gave an update on the meetings with Enbridge regarding a lease on the storage area on Cherry Lane with the agreement that the lease would be yearly. The Town of Medina will maintain the driveway with the agreement starting May 1st. Supervisor Steven Nampel to approve the lease with Enbridge for the storage shed, Motion was seconded by Supervisor John Hellenbrand. Motion passed 5/0. Vacating Roads: Chairman Todd Weinberger will send information to the town attorney. Road Work: There are current depressions on Box Elder that are being looked at by the paving company and the culvert on the south side of Box Elder will be extended. Luke from Scotts will be contacted to look at roads in the town. Klawitter Driveway Permit Application: Supervisor Phillip Braithwaite gave the update on Whisper Klawitter for a driveway permit between 5260 and 5212 Tower Line Road. The Planning Commission passed the driveway permit with the condition that there was a passing lane since the driveway was in excess of 300 feet and has been since included in the design with moving the culvert to the south side of the property: Motion made by Supervisor John Hellenbrand to approve the Klawitter driveway permit with the changes shown, Motion was seconded by Supervisor Sue Zingshiem. Motion passed 5/0. Annen Rezone Permit Application: Supervisor Phillip Braithwaite gave the update on the Annen Rezone- allowing for another house to be built on the farm site on the north side of 286 Canal Road to the west of Cherry Lane (RR2 lot would be created). Motion made by Supervisor John Hellenbrand to approve the Annen Rezone as presented. Motion was seconded by Supervisor Sue Zingshiem. Motion passed 5/0. Detert Rezone Permit Application: Supervisor Phillip Braithwaite gave an update on the application. Andrew Kirch has an application for 1.9 acres on Canal Road -adding to a current RR parcel- by the railroad tracks on Cherry Lane- changing from AG Land to RR land- application into the County also. The Planning Commission did not act on the application at the planning commission meeting on March 31st. Chairman Todd Weinberger questioned how 2 separate property owners could rezone property jointly. Andrew Kirch advised that the county did not want to make that small parcel a separate parcel they would like to see attached to the parcel. Motion made by Supervisor Phillip Braithwaite to approve the Kirch Rezone, Motion seconded by Supervisor Steven Nampel. Motion passed 4/1- with Chairman Todd Weinberger opposing. Henning TDR: Supervisor Phillip Braithwaite gave an update on Henning TDR to transfer development rights from a farm parcel to development- 4-acre parcel along Clarkson Road- meets the requirements. Supervisor Phillip Braithwaite made the motion to approve the TDR creating a residential lot at TDR-R for construction of a new residence and the con-current Rezone application of Brian Henning; Motion was seconded by Supervisor Sure Zingshiem. Motion passed 5/0. Henning Rezone Permit Application: See above. Hillside Estates LLC/Wills Manning Rezone Permit Application: Supervisor Phillip Braithwaite gave updates on the Wills Manning rezone for land at east of 320 East Medina Road. The planning commission did not have an issue with the 1st lot, the planning commission and the county had issue with the layout/driveway issues of lot 2 and tabled the vote for lot 2- but have a shared driveway with Lot 1-needing an easement. Motion made by Supervisor Phillip Braithwaite to approve the Wills Manning rezone application for Lot 1 going from farmland preservation or Rural Residential, Motion was seconded by Supervisor Sue Zinghsiem. Motion passed 5/0. Approve Pribbenow Operator License: Motion made by Supervisor Sue Zingshiem to approve the Operator License for Pribbenow Motion was seconded by Supervisor John Hellenbrand. Motion passed 5/0. Motor Vehicle Dealer Application: Chairman Todd Weinberger gave the update for a second dealership at 533 Waterloo Road. There are concerns about the number of businesses that can be on the lot and what deed restrictions are on the lot. Motion made by Chairman Todd Weinberger to table the application right now. Motion was seconded by Supervisor John Hellenbrand. Motion passed 5/0. Approve monthly financial information: Motion made by Supervisor John Hellenbrand to approve the monthly checks; Motion was seconded by Supervisor Sue Zingshiem. Motion passed 5/0. Highway Report: Updates given by Highway Patrolman Randy Krause. Tree on Cherry Lane taken down, pothole patch done, boom mowing done, Dennis Herschlab mailbox communicated with, Berlin Road water down to 1 lane, Beagle Tree Service will be on Box Elder and Oak Park Road, tire fixed on red truck with alignment EMS and Fire Commission Reports: Updates given by Supervisor John Hellenbrand. Major repairs to the generator, AED invoice was paid by the MFD. Supervisor Dean Helwig from the Town of York for updates and concerns- overtime communication with the MFD has been difficult at times regarding the MFD expenditure, municipal funds and financial reports. Clerk/Treasurer Report: Updates given by Clerk/Treasurer Stephanie Lulling. Spring election completed and closed, Census quarterly report completed, Recycling grant completed, DOR license update webinar completed, BOR training completed and notarized Future Meeting Information: Fire Department agreement on the May agenda Adjournment: Motion made by Supervisor John Hellenbrand to adjourn at 7:54 p.m. Motion passed 5/0. Meeting adjourned. Respectfully Submitted April 8th, 2026, by Stephanie B. Lulling Town of Medina Clerk/Treasurer