Town Board — Minutes

DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 1 MEETING MINUTES FOR TOWN OF MEDINA BOARD of Supervisors Meeting Wednesday November 12th, 2025 Monthly Meeting Minutes The monthly meeting for the Town of Medina Board of Supervisors was called to order by Chairman Todd Weinberger at 6:01 pm. The Pledge of Allegiance was recited. Present were Chairman Todd Weinberger, Supervisor Phillip Braithwaite, Supervisor Steven Nampel, Supervisor Sue Zingshiem and Supervisor John Hellenbrand. Also present: Clerk/Treasurer Stephanie Lulling, Highway Patrolman Randy Krause, Kim Kohler-left at 6:43 p.m., Jim Stuntebeck Meeting Posted: Monday November 10th, 2025; Town Hall, Whisper’s Roadhouse, Barrel Inn, and Townofmedina.wi.gov Public Appearances: None currently. Correspondence for the Board: Email from the Village of Marshall in regard to the old Marshall EMS ambulance, discussion will take place at a later date as to what the municipalities would like to see happen. Approve the meeting minutes from October 8th, 2025, meeting: Motion made by Supervisor John Hellenbrand to approve October 8th, 2025, meeting minutes, motion was seconded by Supervisor Sue Zingshiem. Motion passed 5/0. Road Grants and Updates- Lukasz Lywza: Grading taking place now, paving should start next week, Retaining wall invoice to be paid in full-$116,836.80, 1 invoice for $288,815.67 for road work, 1 invoice for a culvert $4,676.47, and then 1 invoice for the large culvert $135,519.82. Approve monthly checks: Motion made by Supervisor John Hellenbrand to approve the monthly checks; Motion was seconded by Supervisor Sue Zingshiem. Motion passed 5/0. Fire Services Agreement: No follow-up currently. The Marshall Fire Department has Add to the December agenda. DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 2 Truck Chassis Purchase: International advised that there could be a Municipal lease with the Town making their own payment schedule. Chaiman Todd Weinberger advised that Wisconsin Surplus was being watched for a good used truck. Ditch Mower Purchase: Ditch mower purchase was approved at the October 8th, 2025, meeting From Midstate. Consultant Compensation: Supervisor John Hellenbrand recommended to approve the consultant -Rob Lulling-compensation for services during the EMS process in the amount of $2,000.00, Supervisor Sue Zingshiem seconded the motion. Roll Call Vote-Supervisor Phillip Braithwaite- yes, Supervisor John Hellenbrand- yes, Supervisor Sue Zingshiem- yes, Supervisor Steven Nampel-yes, Chairman Todd Weinberger-yes. Motion passed 5/0. Tractor Lease: Motion made by Supervisor Sue Zingshiem to approve the tractor hold/storage price of $1,000.00 Motion was seconded by Supervisor Steve Nampel. They would like $1,000.00 up front in 2025 with delivery in 2026 and the warranty will not start until we take delivery. Motion passed 5/0. Highway Report: Updates given by Highway Patrolman Randy Krause. Fluid filmed today, shouldering today, 13 hours of boom mowing to the Town of York at $125.00 an hour-invoice needs to be mailed Sale of Marshall Fire Department Brush Truck-proceeds allocated to cost of new brush truck: The old brush truck is estimated to sell for $10,000.00-$15,000.00. Road Work/Private Driveway Discussion: Motion made by Supervisor Phillip Braithwaite to adopt the No Liability Agreement for future road work projects in the Town of Medina, Motion was seconded by Supervisor Sue Zingshiem. Motion passed 4/0-Supervisor John Hellenbrand abstained. Bev Hellenbrand and Jim Hellenbrand have both signed their agreements, received copies, and have been filed. EMS and Fire Commission Reports: Updates given by Supervisor John Hellenbrand. The AEDs that were sent to Marshall EMS have been located at the Marshall Fire Department and the fire department will investigate covering the Stryker bill or they will be returned. Billing Agreement for EMS: Motion made by Supervisor John Hellenbrand to approve the EMS LifeStar payment based on the population of each municipality-which makes the Town of Medina payment $104,164.20, Motion was seconded by Supervisor Sue Zingshiem, Motion passed 5/0. DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 3 Budget Discussion: 2026 Budget gone over and the current numbers available have been applied to the Mill Rate projections. Clerk/Treasurer Report: Updates given by Clerk/Treasurer Stephanie Lulling. SAM.gov renewal completed, budget in progress, Levy Limit worksheet in progress, PA-687 referendum form completed, and 2026 dog tags picked up from Dane County Future Meeting Information: The public budget hearing will be held on Tuesday November 18th, 2025, March look at getting a building committee together to apply for the new building grant Adjournment: Motion made by Supervisor John Hellenbrand to adjourn at 7:26 p.m. Motion passed 5/0. Meeting adjourned. Respectfully Submitted November 12, 2025, by Stephanie B. Lulling Town of Medina Clerk/Treasurer