Town Board — Minutes

DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 1 MEETING MINUTES FOR TOWN OF MEDINA BOARD of Supervisors Meeting Wednesday November 5th, 2025 Monthly Meeting Minutes The monthly meeting for the Town of Medina Board of Supervisors was called to order by Chairman Todd Weinberger at 6:00 pm. The Pledge of Allegiance was recited. Present were Chairman Todd Weinberger, Supervisor Sue Zingshiem and Supervisor John Hellenbrand. Also present : Clerk/Treasurer Stephanie Lulling , Mikayla Baaken -Bauman, Jim Hellenbrand and Donna Hellenbrand left at 7:01 pm, Highway Patrolman Randy Krause, Kim Kohler- left at 6:45 p.m., Marla Hellenbrand, Bev Hellenbrand, Terry Hellenbrand, left at 7:02 p.m. Lukasz Lywza, Darrell Klopmaker and ?? left at 7:04 p.m. -Supervisor Steven Nampel absent Meeting Posted: Monday November 3rd, 2025; Town Hall, Whisper’s Roadhouse, Barrel Inn, and Townofmedina.wi.gov Box Elder Road Change Order Information: Lukasz Lywza explained with the WE Energies changes- it affected the grading, tree lines, , WE Energies did not want to move the utility poles as originally determined-which changed the Box Elder design, there was a gas line found under the culvert which raised the le vel of Box Elder Road roughly 16 inches and affected 3 driveways (Jim and Donna Hellenbrand, Bev Hellenbrand and Darrel l Klopmaker)-Darrell will have 30 inches, Jim and Donna Hellenbrand are level and Bev Hellenbrand is roughly 30 inches off - everything will be graded as needed from the roadway -The original estimates for paving the approaches for the driveways in question was $3000 -$5000-with the changes to the road -that estimate has grown exponentially to approximately $30,000.00 for 3 driveways. Darrell would like to see the gravel added 50 feet additionally. Additionally, the gate and the fence on Darrell’s property are on the right of way- 33 feet from the center of the road -50 feet x 11 feet=30 tons of asphalt for Darrel l’s driveway=$7500.00. The paving contractor is asking $250.00 a ton for driveway work -to just pave the road straight the price is $75.00 a ton for asphalt . The issue before the board is what exactly to pave on each driveway. Darrell driveway would be originally 25 feet and he is asking for an additional 50 feet paved -$10,500.00 additional, Bev Hellenbrand’s driveway 12 tons=$3000.00 – to do additional paving up to the house (110 feet) would be $14 ,000.00-in exchange for the effects to her land-loss of trees and grading differences-Supervisor Phillip Braithwaite pointed out that the property owners didn’t ask for the road project-however any driveway beyond the right of way belongs to the DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 2 property owner-this project would only set a precedent if the town lets it, Supervisor John Hellenbrand abstained from saying too much, Supervisor Sue Zingshiem pointed out that the Town made the driveway portions inconvenient to the parties involved, Chairman Todd Weinberger would like 2 no damage clauses signed once drawn up by the attorney. Jim Hellenbran d has a contract already determined with the contractor that was done between him and the contractor. Chairman Todd Weinbeger had a conversation with a representative from the Town’s Association that recommended the town stay away from any agreements doing/going over a property owner’s personal driveway. Getting a private entity to come and do the driveways separately would not be covered in the LRIP grant-it would be a separate cost to the Town of Medina. Darrell Klopmaker 5675 Box Elder Road - Motion made by Supervisor Sue Zingshiem to pave the 75 feet requested at the cost of $10,500.00, Chairman Todd Weinbeger seconded the motion with the contingency tha t an agreement a hold harmless agreement is signed for the town by Darrell. Roll Call Vote-Supervisor Phillip Braithwaite- yes, Supervisor John Hellenbrand-yes, Supervisor Sue Zingshiem-yes, Chairman Todd Weinberger- yes. Motion passed 4/0.- Supervisor Steven Nampel absent Motion made by Supervisor Phillip Braithwaite for the driveway of Bev Hellenbrand to be paved to the cost of $18,500.00 with the contingency that a hold harmless agreement is signed, Motion was seconded by Supervisor Sue Zingshiem. Roll Call Vote -Supervisor Phillip Brai thwaite-yes, Supervisor John Hellenbrand-yes, Supervisor Sue Zingshiem -yes, Chairman Todd Weinberger -yes. Motion passed 4/0.- Supervisor Steven Nampel absent Budget Discussion : Mikayla Baaken -Baumann from Johnson Block to discuss some borrowing concerns, Fund Balance policy should be determined-Chairman Todd Weinberger advised that there should be a truck and or tractor purchase in the future -Highway Patrolman recommended getting a truck now and renting or leasing a tractor for next year due to t he changes coming in the future regarding emissions on vehicles-$260,000.00 would be a rough estimate on the purchase of a truck - the chassis would come roughly March/April 2026 and the equ ipment at a later time-Midstate has a lease to buy for a tractor, has a used tractor 2022 with 335 hours -$109,900 with no warranty, a new lease would have a 2 year warranty, The 2006 truck would be sold- the air conditioning doesn’t work, $122,500 Case IH 135 from 2024 tractor- John Deere tractor would be $124,000.00-Motion made by Supervisor Sue Zingshiem to purchase the Case IH 135 tractor at $122,500.00 in the 2026 budget paid for by SWIB funds, Motion was seconded by Supervisor John Hellenbrand. Roll Call Vote- Roll Call Vote -Supervisor Phillip Braithwaite -yes, Supervisor John Hellenbrand -yes, Supervisor Sue Zingshiem-yes, Chairman Todd Weinberger -yes. Motion passed 4/0. - Supervisor Steven Nampel absent DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 3 Adjournment: Motion made by Supervisor John Hellenbrand to adjourn at 7:51 p.m. Motion passed 4/0. Meeting adjourned. Respectfully Submitted November 5th, 2025, by Stephanie B. Lulling Town of Medina Clerk/Treasurer