Town Board — Minutes

DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 1 MEETING MINUTES FOR TOWN OF MEDINA BOARD of Supervisors Meeting Wednesday July 9th, 2025 Monthly Meeting Minutes The monthly meeting for the Town of Medina Board of Supervisors was called to order by Chairman Todd Weinberger at 6:00 pm. The Pledge of Allegiance was recited. Present were Chairman Todd Weinberger, Supervisor Phillip Braithwaite, Supervisor Steven Nampel, Supervisor Sue Zingshiem and Supervisor John Hellenbrand. Also present: Clerk/Treasurer Stephanie Lulling, Highway Patrolman Randy Krause (left at 8:00 pm), Rochelle Chadwick, Caden Baumann, Lukasz Lywza (left at 6: 20), Tara Gibbons, Mike Krueger , Bob Keller, Michael Wetzel, Douglas Lutz, Jim Stuntebeck Meeting Posted : Monday July 7th , 2025; Town Hall, Whisper’s Roadhouse, Barrel Inn , and Townofmedina.wi.gov Public Appearances: None currently Correspondence for the Board: None currently. Approve the meeting minutes from June 11th, 2025, meeting: Motion made by Supervisor John Hellenbrand to approve June 11th, 2025, meeting minutes, motion was seconded by Supervisor Sue Zingshiem. Motion passed 5/0. Road Grants and Updates- Lukasz Lywza: Updates given by Lukasz Lywza. 2 applications for Bridge Aid were sent to the county-only 1 was accepted-west of Cherry Lane on Canal. The State will now require permits and plans for Bridge Aid-the bridge east of Cherry Lane on Canal will require DNR involvement. Permits and Plans and permits will cost anywhere from $7,000.00 to $12,000. Bridge Aid is applicable every year but not reimbursement until the following year. Bridge east of Cherry on Canal was estimated at $65,000.00. Box Elder Road project is set for construction in September after Labor Day. The road will be raised 11-12 inches. Box Elder Road will be closed for installation of the culvert-should be about 2 days. The whole Box Elder Road project is estimated to take 3 weeks dependent on weather conditions. In August there will be a pre- construction meeting with the contractor and letters to the residents will be distributed. LRIP and STP local have not been submitted yet. Lukasz will be requesting administrative privileges to DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 2 WISLR to get more access to information. While his crew are here staking Box Elder they will be looking at Sherman Drive for next year. Lukasz spoke with the contractor for the retaining wall, and they will honor the quoted price. Decision regarding Box Elder retaining wall: Tabled until information from the Village of Marshall comes in. Line of Credit for Box Elder project/Missouri Road refinance: Call made to the Bank of Deerfield- no call returned yet. Tabled until the August meeting. Box Elder Road liquidation consideration: Chairman Todd Weinberger was approached by a resident about purchasing the old town dump property on Box Elder Road. The DNR has advised that the property is not buildable. Tabled until the August meeting to determine the process for liquidating property. Vacate Koch Road: The Village of Marshall was made aware of the interest to vacate Koch Road- since there is a portion that belongs to the Village of Marshall, and they will need to bring it before their board. Tabled until the August meeting. EMS proposals: Sun Prairie notified Medina, Marshall, and York that they were not interested in continuing the current EMS contract. There have been several meetings regarding the EMS contract and the RFP’s that went out. There will not be a vote tonight but will go over the Pros and Cons from each RFP. There will be a District Meeting on July 10th at 6:30 p.m. and the intention will be to go to the caucus and vote on the issue at that meeting. Supervisor Sue Zingshiem pointed out that it was determined a Paramedic level service stationed at the PSB is what is preferred. Chairman Todd Weinberger shared an email provided by Mike Krueger from LifeStar that stated that they could have a mutual aid agreement with Lake Mills Fire Department and that it was determined Ryan Brothers Ambulance would consider signing a mutual aid agreement. Mike Krueger advised that they could send an ambulance from Columbus if they were not busy there and he did speak with Deer Grove-who advised that if they were paged that they would not refuse the page. Mike Krueger advised that LifeStar is involved in MABAS in Dodge, Columbia, Fond du Lac and Adams Counties. Mike Krueger will look at the other LifeStar agreements for language regarding Mutual Aid/Intergovernmental agreements with other counties to possibly include in an agreement should they be chosen. Sun Prairie- keeping everything as is would have the cost go up exponentially after 5 years-Chairman Todd Weinberger pointed out that the Town of Medina has a finite budget and depending which RFP is chosen it will be seen on each tax bill- Medina is an older community and DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 3 its not growing in population-Medina has put off purchasing a new plow truck-There is not a proposal that was presented that would provide poor service- The Marshall Fire Department would staff the PSB with an EMT-B. Marshall Rescue was unable to keep the ambulance staffed. MFD proposal involves 1-2 Paramedics with growth in the future and paid on call individuals and retaining them as staff- Supervisor Phillip Braithwaite asks if we as a municipalities want Paramedic service- initially to eliminate Waterloo FD because they are not Paramedic level-Options would be Sun Prairie or LifeStar to start and/or building up Marshall Fire Department – Mike Krueger advised that it would be possible for MFD employees to train/be hired by LifeStar as long as it works out for all involved. Ball park Mill Rate increases per $100,000.00 estimated costs- Sun Prairie in house=currently $0.82, new would be $1.55. MFD does not include equipment costs $.27-$.70. LifeStar would be $0.63, and Waterloo would have been $0.78. $1.23 per $100,000.00 in 2022 with Fire/EMS combined- Per Capita numbers $130 for Sun Prairie, LifeStar was $77.00, Supervisor Steven Nampel advises the sticking point would be the equipment, Supervisor Phillip Braithwaite pointed out the way Sun Prairie has treated the 3 municipalities- how much of a concern is that for us- The Plan tomorrow will be to have the meeting called to order and then move into caucus- Approve monthly checks: Motion made by Supervisor Phillip Braithwaite to approve the monthly checks; Motion was seconded by Supervisor John Hellenbrand. Motion passed 5/0. Keller Rezone Application: Bob Keller present and would not like Keller Road vacated at this time. There are 3 or so building rights with the Keller property so if the road was vacated before anything was built new driveways would have to be established. The Planning Commission approved the Rezone application unanimously. Motion made by Supervisor Phillip Braithwaite to approve the Keller Rezone application with applicable animal restrictions and there is a right of way to the field for agriculture access, Motion was seconded by Supervisor John Hellenbrand. Motion passed 5/0. Olson Driveway Permit: tabled until the August meeting so it can be brought in front of the Planning Commission at the July Planning Commission meeting. Upper Midwest Invoice: Upper Midwest is maintaining the emails from the old email address. Motion made by Supervisor John Hellenbrand to approve the invoice from Upper Midwest, Motion was seconded by Supervisor Sue Zingsheim. Motion passed 4/0/1. With Chairman Todd Weinberger abstaining. DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 4 Missouri Road Insurance: The Town of Medina attorney will be sending a letter to CWG to let them know of possible litigation. Possible errors and omissions brought up. Missouri Road Storage: tabled until the EMS situation is done. Highway Report: Updates given by Patrolman Randy Krause. Pothole patching started-working on dead end roads-Fox Trail, Lea, Langer, Berlin and Tower Line, blown hydraulic hose-fixed on tractor, looking into retaining wall block for Box Elder Road, Mike Chadwick sign has been picked up and placed, August 14th Randy and Dave will be attending PASER/WISLR class in Deforest from 8a-3:30pm EMS and Fire Commission Reports: Updates given by Supervisor John Hellenbrand. Clerk/Treasurer Report: Updates given by Clerk/Treasurer Stephanie Lulling. Veteran’s Graves service report completed, Badger Challenge information posted to the website, EDR postcard information updated to WISVOTE Future Meeting Information: retaining wall, line of credit, vacating Koch Road, Missouri Road storage, budget, Olson driveway permit, Box Elder sale of property, large purchases coming, if property tax bills go up there will need to be communication with the residents, District meeting July 10th, 2025, at 6:30 p.m. at the Public Safety Building Adjournment: Motion made by Supervisor John Hellenbrand to adjourn at 8:31 p.m. . Motion passed 5/0. Meeting adjourned. Respectfully Submitted July 9th, 2025, by Stephanie B. Lulling Town of Medina Clerk/Treasurer