Town Board — Minutes

DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 1 MEETING MINUTES FOR TOWN OF MEDINA BOARD of Supervisors Meeting Wednesday September 11th, 2024 Monthly Meeting Minutes The monthly meeting for the Town of Medina Board of Supervisors was called to order by Chairman Todd Weinberger at 6:00 pm. The Pledge of Allegiance was recited. Present were Chairman Todd Weinberger, Supervisor Phillip Braithwaite, Supervisor John Ward, Supervisor Sue Zingshiem and Supervisor John Hellenbrand. Also present: Clerk/Treasurer Stephanie Lulling, Highway Patrolman Randy Krause, Rochelle Chadwic k left at 8:14p m, Jeni Quimby until 6:40pm., Dan Grady and Debbie Frigo for the Marshall School District left at 6:52pm., Joan Fitzgerald left the meeting at 7:01pm., Sarah and Willie Osborne left at 8:32pm , Gregg Geier and Matt Miller left at 7:56pm , Jean Johnson and Gary Johnson left at 8: 24pm, Kerry Baticek, Wesley and Kim Zajicek left at 7:57 pm. Town Board Meeting Posted: Monday September 9th,, 2024; Town Hall, Whisper’s Roadhouse, Barrel Inn, and Townofmedina.wi.gov Dan Grady answering questions about the Marshall School District’s November 5th Operational Referendum- Presented information regarding the referendum of 1.875 million, their annual meeting is open to the public on Monday September 23rd at 6:00pm with more information and tour at 5:00pm. Public Appearances: Waterloo Mayor Jenifer Quimby running for State Assembly District 46 in November to introduce herself. Joan Fitzgerald running for State Assembly District 46 in November to introduce herself. Correspondence for the Board: garbage pickup curbside, Mary Munson road issues, letter from the Osborne’s and Van Holten’s that will be addressed further in the agenda. Approve the meeting minutes from the August 14th, 2024, meeting: Motion made by Supervisor John Ward to approve the August 14th, 2024, meeting minutes with a change from Sherman Road to Sherman Drive in the Road Grants section to the minutes, motion was seconded by Supervisor John Hellenbrand. Motion passed 5/0. DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 2 Approve monthly checks: Motion made by Supervisor John Hellenbrand to approve the monthly checks; Motion was seconded by Supervisor Sue Zingsheim. Motion passed 5/0. Planning Commission Updates: will be addressed later. Update status of Missouri Road property and funding information: Updates given by Clerk Stephanie Lulling on the 2 grants that have been submitted for funding to go towards the salt shed and debris cleanup reimbursement. Discuss and Approve Equipment Lease Options: Options and Updates given by Highway patrolman Randy Krause. Items tabled until the October meeting. Discuss and Approve Charter Spectrum as a possible new internet provider: No Spectrum information has been received yet-item tabled until the October meeting. Discuss and Approve ATV/UTV use on High Chaparral: Motion made by Supervisor John Hellenbrand to approve the removal of restrictions of ATV/UTV use in the Town of Medina subdivisions. Motion was seconded by Supervisor Sue Zingshiem. Motion passed 4/1. Discuss and Approve Village of Marshall equipment use agreement: Motion made by Supervisor John Ward to approve the modified agreement with the Village of Marshall regarding mowing and snowplowing. Motion was seconded by Supervisor Sue Zingshiem. Motion passed 5/0. Discuss on road maintenance agreement regarding Van Holten’s rezone application: Letter from Van Holten’s read by Chairman Todd Weinberger-copies made for those in attendance- Osborne email concerns read by Chairman Todd Weinberger. Issues of tax benefits, development needing to happen to, road concerns, safety concerns on Canal Road, possible Industrial Park needs, County Supervisor Jeff Weigand is looking into possible road fundings, Special Meeting/Public Hearing on Van Holten’s Rezone application and/or Road User agreement on September 25th at 6:00 pm. with anticipation of a vote at the October meeting, Supervisor Phillip Braithwaite would like to see in the Van Holten’s business plan for the land to be restored in the future if Van Holten’s should go out of business-restoration clause- Natural Screening of 20 feet maturity for trees and maintained at that height-language specific to the business plan, planting around the West side about 100 yards, clarification of lighting locations and a rendering of the proposed site from Canal Road Discuss and Approve the need for Trek to have a permit for their event: Chairman Todd Weinberger will get in contact with Trek and will be added to the October agenda. DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 3 Discuss and Approve Keith Reamer to be appointed to the Planning Commission: Motion made by Supervisor John Hellenbrand to approve the appointment of Keith Reamer to the Planning Commission for a 3-year term. Motion was seconded by Supervisor John Ward. Motion passed 5/0. Discuss and Approve Park and Ride maintenance: No formal decision currently. Discuss and Approve Pelliteri and LRS proposals: No action currently. Budget Discussion: Preliminary numbers handed out and will be added to the October agenda. Highway Report: Updates given by Randy Krause. Potholes, shouldering done on Sherman, brush pile burned at the farm, salt shed and equipment bids, Munson Road redoing the road issues, photos for insurance purposes taken, suggestion made for driveway safety at the Dump to be rerouted in the future EMS and Fire Commission Reports: Updates given by Supervisor John Hellenbrand. Clerk/Treasurer Report: Updates given by Clerk/Treasurer Stephanie Lulling. Recycling grant completed, New US Cellular router received and hooked up, WDF grant completed, Urgent Need assistance application completed, budget prep in process, UEI number obtained for Federal grants. Closed Session: Convene into closed session: Motion made by Chairman Todd Weinberger to move into closed session at 8:33pm, Motion was seconded by Supervisor John Ward. Motion passed 5/0. Motion made by Chairman Todd Weinberger to convene into open session at 9:00 pm, Motion was seconded by Supervisor Sue Zinghsiem. Motion passed 5/0. Motion made by Supervisor Phillip Braithwaite to amend the current handbook to include 2 -15- minute breaks or 1- 30-minute paid break. Motion was seconded by Supervisor John Ward. Motion passed 5/0. Future Meeting Information: Special Board Meeting/Public Hearing will be September 25th, 2024, at 6:00 pm. Next Town Board meeting October 9th, 2024, at 6:00 p.m. Adjournment: Motion made by John Hellenbrand to adjourn the meeting at 9: 01pm, Chairman Weinberger adjourned the meeting at 9:01 p.m. DRAFT 634 State Road 19 PO Box 37, Marshall, WI 53559 www.townofmedina.org 4 Respectfully Submitted on September 11th, 2024, by Stephanie B. Lulling Town of Medina Clerk/Treasurer