Town Board Meeting — Minutes

Town of Oregon Town Board Special Meeting Meeting Minutes Tuesday, June 30, 2026 Administrative 1. Call to Order Town Board Chair Carl Walser called the meeting to order at 10:00 a.m. on Tuesday, June 30, 2026. 2. Roll Call Clerk Hanson called the roll. Present were Carl Walser, Laurie Fitzgerald, Arlan Kay, Steve Jernegan, and Tim LeBrun. Also present was Clerk Jennifer Hanson. Action/Discussion Items 3. Discussion and Possible Action Regarding Options for the Town Hall HVAC System, including Presentation by Steven Genin, P.E., of Angus-Young Architects/Engineers, and Bid Process Steven Genin presented three HVAC system options for the Town Hall. The options included replacing the existing furnaces with a rooftop unit or installing new split systems with an Energy Recovery Ventilator (ERV). The Board discussed the advantages and disadvantages of each option, including cost, efficiency, sustainability, and noise levels. The Board discussed concerns with the existing HVAC system, including inadequate performance that has resulted in the need for space heaters and inconsistent temperature regulation throughout the building. The Board noted that some options may require an electrical service upgrade. The Board expressed interest in Options 2 and 3, as both would eliminate the need for space heaters and improve temperature control throughout the facility. Option 3 would provide greater energy efficiency, quieter operation, and improved air quality through the bipolar ionization system; however, it would likely require a three-phase electrical upgrade. The Board discussed that Focus on Energy may provide incentives for ERV systems, although the incentives would not fully offset the project costs. The Board discussed obtaining a preliminary estimate from Alliant Energy for a potential three-phase electrical upgrade before making a final decision between Options 2 and 3. Alliant Energy advised that drawings would be required before providing an estimate. Kay moved to direct Steven Genin to proceed with designing Option 3, with the intent to bid the project in early August and begin construction after the November election. LeBrun seconded the motion. Motion carried, 5-0. a. HVAC contractor bids received The previous contractor bids received were available in the packet for reference. 4. Closed session pursuant to Wis. Stat. §19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Bicentennial Park and adjacent Property. LeBrun moved to convene into closed session pursuant to Wis. Stat. § 19.85(1)(g) for the purpose of conferring with legal counsel regarding oral or written advice concerning strategy to be adopted by the Board with respect to litigation in which it is likely to become involved, specifically Town Board Special Meeting Meeting Minutes June 30, 2026 Page 2 of 2 regarding Bicentennial Park and adjacent property. Jernegan seconded the motion. Ayes: Walser, Fitzgerald, Kay, Jernegan, and LeBrun. Motion carried, 5–0, at 10:00 a.m. 5. Reconvene in open session for possible action on item(s) discussed in closed session LeBrun moved to reconvene into open session at 11:36 a.m. Fitzgerald seconded the motion. Ayes: Walser, Fitzgerald, Kay, Jernegan, and LeBrun. Motion carried, 5–0. 6. Discussion and Possible Action Regarding Change Order No. 1 for 2026 Town Roadway Wedging Bell Brook Road. The change order includes an additional 1.5" on Bell Brook Road. Kay moved to approve Change Order No. 1 for Bell Brook Road, which includes an additional 1.5 inches of wedging on Bell Brook Road. LeBrun seconded the motion. Motion carried, 5–0. Communications 7. Board Communication Kay asked about Pellitteri garbage collection service on Lincoln Road. 8. Future Agenda Items The Board discussed placing Veridian on a future agenda for further discussion. Adjournment 9. Adjournment Chair Walser declared the meeting adjourned by unanimous consent at 11:45 a.m. on Tuesday, June 30, 2026.