Road & Traffic Safety Committee Meeting — Agenda packet

Town of Oregon 1138 Union Road, Oregon, WI 53575 Phone: (608) 835-3200 townoforegonwi.gov MEETING DATE TIME LOCATION Road & Traffic Safety Committee Thursday, May 21, 2026 9:00 AM Oregon Town Hall 1138 Union Road Oregon, WI 53575 Administrative 1. Call meeting to order. 2. Roll Call 3. Approval of Minutes Public Input and Presentations 4. Public Comments Action/Discussion Items 5. Discussion and Possible Action re: 2026 Road Work; consider bidding for additional town roads 6. Discussion and Possible Action re: moving TRIP grant to Frenchtown for 2027 7. Discussion and Possible Action re: 2027-2033 Road Work Plan Reports 8. Public Works Report a. Windridge Road extension gravel update b. 2026 Road Bid Review c. ROW permits/driveway permits 9. Grant Eligibility/Funding Update Page 1 of 27 Communications 10. Next meeting is Thursday, June 18, 2026 at 9:00 a.m. 11. Committee Communication/Future Agenda Items Adjournment 12. Adjournment NOTE: Any item listed on the agenda is subject to discussion and action. Public Notice: Agendas are posted in the following locations: Town Hall bulletin board & Town website. Special Accommodations: Requests from persons with disabilities who need assistance to participate in this meeting should be made to the clerk’s office at 608-835-3200 with at least three business days advance notice. Possible Quorum: A quorum of members of other town governmental bodies may be present at this meeting for the purpose of gathering information and possible discussion. Unless noted, no official action by other town governmental bodies will be taken. Posted: 5/19/26 Page 2 of 27 Town of Oregon Road and Traffic Safety Committee Meeting Minutes Thursday, March 19, 2026 1) Call Meeting to Order: 9:05 a.m. 2) Roll Call: Cory Inman, Abel Schultz, Arlan Kay, Chuck Crawford, Corey Inman, Jeff Jones, Robert Pultz, Laurie Fitzgerald Absent: Sue LeBrun 3) Approval of Wednesday, Feb. 11, 2026, minutes: Schultz (1); Crawford (2). Motion passed 4) Public Comments: none. 5) Discussion and possible approval of final dr aft –letter to Residents re: speed limits and accident prevention: Committee discussed revisions to clarify bicyclists’ and pedestrians’ legal rights to use Town roads. Pultz will make changes as discussed and present letter for discussion and approval at the April 16, 2026, meeting. 6) Public Works Report a) Windridge Road Extension: Public Works staff will complete the remaining shouldering work and bill the owner/developer for labor and materials. b) Collaboration with Parks Committee to implement traffic calming near Kennedy Park: nothing to report c) Collaborate on Road Maintenance with Town of Montrose: nothing to report. d) Update on City of Fitchburg’s plans to improve visibility on Blizzard Road: nothing to report as LeBrun was absent. Tabled for April 16, 2026, meeting. e) Right of Way Permits: A revised Right of Way Permit form (included in the meeting packet) will be used from now on and Schultz will update committee on how it is received. 7) Revised contract for HMA and sealcoating projects a) The Request for Bid document was reviewed. The Town plans to send out Requests for Bid for 2026 maintenance projects in mid-April. Committee agreed to change wording at top of page 2 from “2024 edition” [of “The Standard Specifications for Highway and Structure Construction”] to “current edition”] b) Pultz raised questions about the Town’s right to reject lowest bids and the meaning of “responsible bidder” c) The Town’s budget for 2026 work (approximately $120,00) is not large enough to do work for all roads listed on the Road Work Plan for 2026. Schultz suggested shortening the list as follows: Tony Lane, Bramble Lane, Glenway, and possibly Tipperary (if budget allows). To do: Schultz will prepare a list of roads and budget for the Board of Supervisors to review at the April 14, 2026, Board meeting. 8) Discussion and possible action re: Road Work Plan 2026-2033 a) PASER ratings: no new information b) 2026 Budget (maintenance year): see Item 7 c above. c) 2027 (major year) i) Rome Corners will be moved to 2029 as it is in better condition (more stable base in center) than Judd Road. TRIP funds for Rome Corners will therefore need to be reassigned. ii) Judd Road Page 3 of 27 Rome Corners will be moved to 2029 as it is in better condition (more stable base in center) than Judd Road. TRIP funds for Rome Corners will therefore need to be reassigned. iii) French town to west end of Bellbrook iv) Culverts on Lincoln and Storytown Roads. Schultz is working with Hofmeister Engineering & Surveying to prepare quotes for this work so that Town can apply for State of Wisconsin grant money d) 2028—minor year i) Hillcrest ii) Alpine Road e) 2029—major year i) Rome Corners ii) Tipperary iii) Marie Road f) 2030—minor year i) Echo Valley ii) Sun Valley from D to Judd Road—cut down hill to improve sight distance; get rid of reverse curve; improve ditches (the Town may be able to split this work over 2030-2031 (see 7gi) g) 2031—major year i) Complete work on Sun Valley Parkway (1 ½ mile full pulverize and overlay) ii) Union Road from A to Locust Grove Road iii) Windridge iv) Shiel 9) Grant Eligibility—nothing to report; application deadline is late May. 10) Future Agenda Items: none 11) Update on overage for Raven Oaks project: Payne and Dolan accepted the Town’s request that they waive $11,000 remaining on the invoice for 2026 Raven Oaks project. 12) Set future meeting date: Thursday, April 16, 2026, 9 a.m. 13) Adjournment: 11:00 Crawford (1); Inman (2) Page 4 of 27 Tony Lane Bramble Lane Tipperary Road Glenway Road Lump Sum Lump Sum Lump Sum Lump Sum 1 Fahrner 10,282.00 5,065.55 26,761.77 33,499.80 75,609.12 2 Scott 11,810.00 5,220.00 33,230.00 38,550.00 88,810.00 Town of Oregon, Dane County, Wisconsin 2026 Sealcoating Road Project Bids Received Order Contractor TOTAL Page 5 of 27 TTownn off Oregonn 1138 Union Road Oregon, WI 53575 Phone (608) 835-3200 Fax (608) 835-2235 Web Site: www.townoforegonwi.gov Carl Walser, Chairperson Arlan Kay, Supervisor Laurie Fitzgerald, Supervisor Steve Jernegan, Supervisor Tim LeBrun, Supervisor Jennifer J. Hanson, Clerk Stephanie Goth, Treasurer May 13, 2026 The Town of Oregon awarded the 2026 Road Construction Projects to Fahrner at the Town of Oregon Board Meeting held on May 12, 2026. The total amount of the contracted work will total $77,599.00. The following roads will be done: Single Seal – FA-2 Granite - Sweeping x Tony Lane $10,252.00 x Bramble Lane $5,065.55 Single Seal – Pea Stone x Tipperary Road $26,761.77 x Glenway Road $33,499.80 Total Bid $75,609.12 Signed this 13th day of May 2026. ______________________________________________ Jennifer J. Hanson, Clerk If you have any questions, please contact me at (608) 835-3200. Sincerely, Jennifer Hanson Clerk _____________________________ if J H Cl k nnifer Hanson Page 6 of 27 Outlook RE: form DT 2350 Town of Oregon LRIP substitution Tipperary to Frenchtown From Rach, Jeremy <Rach.Jeremy@danecounty.gov> Date Mon 4/20/2026 1:53 PM To Jennifer Hanson <jhanson@townoforegonwi.gov> Cc Sue LeBrun <slebrun@townoforegonwi.gov> 1 attachment (78 KB) dt2350.docx; Hi Jennifer, This was a 2024-2025 biennium project so the sunset date for you to Įnalize reimbursement is June 30, 2029. You should not have a problem if this is constructed in 2027. AƩached is a blank DT2350 form to be Įlled out. Thank You, Jeremy Rach Jeremy Rach, P .E. Highway Engineer Dane County Highway Department Phone: (608) 720-0319 Email: Rach.Jeremy@danecounty.gov From: Jennifer Hanson <jhanson@townoforegonwi.gov> Sent: Thursday, April 16, 2026 4:27 PM To: Rach, Jeremy <Rach.Jeremy@danecounty.gov>; Sue LeBrun <slebrun@townoforegonwi.gov> Subject: Re: form DT 2350 Town of Oregon LRIP subsƟtuƟon Tipperary to Frenchtown Hi Jeremy, Sue is on vacaƟon. There was an issue with the Ɵming of the project and town funding available. The town had to prioriƟze other roads in 2026. The town would like for 2027, will that be an issue? Can you resent DT350 with 2027 Hi Jeremy, Sue is on vacation. There was an issue with the timing of the project and town funding available. The town had to prioritize other roads in 2026. The town would like for 2027, will that be an issue? Can you resent DT350 with 2027 for us to complete and send back? Thank you so much! Jennifer From: Rach, Jeremy <Rach.Jeremy@danecounty.gov> Sent: Thursday, April 16, 2026 4:15 PM To: Sue LeBrun <slebrun@townoforegonwi.gov> Cc: Jennifer Hanson <jhanson@townoforegonwi.gov> Subject: RE: form DT 2350 Town of Oregon LRIP subsƟtuƟon Tipperary to Frenchtown Hi Sue, Page 7 of 27 I want to check if you have an updated DT2350 yet? Are you sƟll looking to transfer these funds to this project? I just want to make sure you have everything in line prior to construcƟon if you are sƟll planning to complete this in 2026. Thank You, Jeremy Rach Jeremy Rach, P .E. Highway Engineer Dane County Highway Department Phone: (608) 720-0319 Email: Rach.Jeremy@danecounty.gov From: Rach, Jeremy Sent: Monday, March 23, 2026 3:36 PM To: Sue LeBrun <slebrun@townoforegonwi.gov> Cc: jhanson@town.oregon.wi.us Subject: RE: form DT 2350 Town of Oregon LRIP subsƟtuƟon Tipperary to Frenchtown Hi Sue, I wanted to follow up to see if you have had a chance to revise the DT2350 form. Once it is completed I can send the applicaƟon to WisDOT to review and process the new SMA. Thanks, Jeremy Rach Jeremy Rach, P .E. Highway Engineer Dane County Highway Department Phone: (608) 720-0319 Email: Rach.Jeremy@danecounty.gov From: Rach, Jeremy Sent: Tuesday, March 3, 2026 11:48 AM To: Sue LeBrun <slebrun@townoforegonwi.gov> Subject: RE: form DT 2350 Town of Oregon LRIP subsƟtuƟon Tipperary to Frenchtown Hi Sue, I just wanted to check if you had a chance to update the form to help with the submiƩal to WisDOT. Thanks, Jeremy Rach Jeremy Rach, P .E. Highway Engineer Dane County Highway Department Phone: (608) 720-0319 Email: Rach.Jeremy@danecounty.gov From: Rach, Jeremy Sent: Monday, February 16, 2026 3:54 PM To: Sue LeBrun <slebrun@townoforegonwi.gov> Subject: RE: form DT 2350 Town of Oregon LRIP subsƟtuƟon Tipperary to Frenchtown Sue, Page 8 of 27 Leave these boxes blank: I have aƩached the project summary to help you Įll out the project locaƟon and length informaƟon. Thanks, Jeremy Rach Jeremy Rach, P .E. Highway Engineer Dane County Highway Department Phone: (608) 720-0319 Email: Rach.Jeremy@danecounty.gov From: Sue LeBrun <slebrun@townoforegonwi.gov> Sent: Monday, February 16, 2026 3:41 PM To: Rach, Jeremy <Rach.Jeremy@danecounty.gov> Subject: form DT 2350 Town of Oregon LRIP subsƟtuƟon Tipperary to Frenchtown Hi Jeremy, The aƩached Įle is not signed yet, but I wanted to make sure it is consistent with the form we just Įlled out over the phone together. Could you please give it a quick review and then I will get the proper signature on it? Thank Hi Jeremy, The attached file is not signed yet, but I wanted to make sure it is consistent with the form we just filled out over the phone together. Could you please give it a quick review and then I will get the proper signature on it? Thank you Jeremy, Sue Page 9 of 27 2026-2031 Road Work Plan and Budget Projections Prepared by Road and Safety Committee Draft for discussion, 2026 Minor Project Year West Side 1. Striping, must coordinate with other road work. $ 11,600 2. Tony Lane, Single seal with FA-2 Granite, 2640’ @ $22,000/mi. (Newer road, Paser 9) $11,000 3. Bramble Lane, Single seal with FA-2 Granite, 1050’ @ $22,000/mi (Newer road, Paser 8) $ 4,375 4. Glenway Road, Single seal, pea stone, from Lincoln Rd to CTY A 7920’ @ $22,000/mi (Needs protection, Paser 5) $33,000 5. Tipperary Road, Single Seal, pea stone, from Lincoln Rd to CTY A 6864’ @ $22,000/mi. (Needs protection, Paser 5) $28,600 Total $88,575 Add 10% contingency $97,500 Striping Candidates for 2026. (Approx mileage), ($1,000 +/ per mile). x Lincoln Road, Fish Hatchery Road to Storytown Road, 1.0 miles x S u n V a l l e y P a r k w a y , 1 . 5 m i l e s x Glenway Road, CTY A to Lincoln Road, 1.5 miles x Hillcrest Road, CTY A to Lincoln Road, 1.6 miles x U n i o n R o a d , 4 . 5 m i l e s x Purcell Road, (share with Fitchburg) 1.5 miles o Total 11.6 miles 2027, Major Project Year 1. Bellbrook Road “Hill” . 0.4 miles, full wedge @ $60,000/mile $24,000 1. Hill heavily shaded, holding too much moisture. 2. Rome Corners, 1.1 miles, full wedge @ $60,000/mile $66,000 1. Edges seriously deteriorated, Center still solid 3. French Town Road, 0.3 miles, pulverize, repave, add gravel, $200,000/mi $70,000 1. Badly deteriorated, heavily shaded by trees, holds too much moisture. 4. Judd Road, 1.11 miles, full wedge @ $60,000/mile $67,000 ++ 1. Town of Montrose to be involved Page 10 of 27 2. Edges seriously deteriorated, Center still solid 5. Replace large culverts on Lincoln Road and Storytown Road $200,000-??? 1. Seeking grant from State of Wisconsin 6-20’ culvert inventory project. Total $427,000 ++ Add 10% contingency $470,000 ++ Apply TRIP grant funds, was Designated for South Tipperary which is scheduled for 2029. ($17,500). ??? 2028 Minor Project Year East Side + 1. Fahey Heights, Seal Coating @ $20,000/mi x 1.01 miles = $21,000 a. Harding (0.37), Johnson (0.21), Tyler (0.10), Coolidge (0.13) Taft (0.08) Kennedy (0.11) 2. Eisenhower, (0.28) mi., wedge @ 60,000/mi $18,000 3. Oregon Trail, Seal Coating @ $20,000/mi x (0.57) mi = $12,000 a. Oregon Tr. (0.32), French Glen (0.20), French Ct.; (0.05) 4. Alpine Road, Seal Coating @ $20,000/mi x 1.6 miles $32,000 Total $83,000. Add 10% contingency $92,000, 2029 Major Project Year West Side 1. Tipperary Road, South end, 1.6 mi, pulverize, repave, add gravel @ $200,000 = $320,000 2. Marie Road, (0.4 mi +/-), pulverize, repave, add gravel @ $200,000 = $ 80,000 Total $400,000 Add 10% contingency $440,000 Apply Trip funds (?) $17,500. Must be used by 2029. Page 11 of 27 2030 Minor Project Year --------- Side 1. Seal Coating---but where? 2. Striping ---???--- 3. Wedging ---???--- 2031 Major Project Year 1. Sun Valley Parkway 2. Union Road, Partial, Brooklyn to Tony Lane To Be Rescheduled 1. Locust Grove Road, 1.38 miles 1. Engineering investigation, drainage at bridge --(TBD)— 2. Full wedge @ $60,000/mile $85,000 3. Correct Drainage issues at Railroad bridge. --(TBD)— 4. Coordinate with Dane County Parks, new drive access, water diversion and retention possibilities. Grant Options to actively pursue Judd Road, 1.11 miles, Double wedging up to pulverize and overlay, plus 10% contingency. $74,000 to $244,000 Bellbrook Bridge, dependent upon deterioration rating. $500,000 to $600,000, or big culverts ???, 100% Fed funding, 2029-30 possible with 18-month design and approval process, fees about 10%. Bellbrook Road, 2.0 miles, work to be determined. ARIP, Agriculture Road Improvement Program, possible candidates 1. Purcell Road, in conjunction with Fitchburg 2. Bellbrook Road 3. Tipperary Road Page 12 of 27 Transfer TRIP funds, $17,500. to road work before 2029. Determine if this can be switched from Tipperary to Rome Corners Road. Investigations x Coordinate with Fitchburg on schedule of Purcell Road work. x Cooperation with Town of Montrose, Judd Road, grant possibilities and shared costs. x Smaller subdivisions, Identify as group(s) conditions x Value of striping. Page 13 of 27 Outlook Answers to your questions From Greg Hofmeister <hofmeist@chorus.net> Date Wed 4/22/2026 11:36 AM To Jennifer Hanson <jhanson@townoforegonwi.gov> 1 attachment (17 KB) Answers to Questions_04-22-26.pdf; Hi Jennifer: Attached are answers to your questions. Please let me know if you have more. Greg Page 14 of 27 Page 15 of 27 Page 16 of 27 Page 17 of 27 Page 18 of 27 Page 19 of 27 Page 20 of 27 Page 21 of 27 Page 22 of 27 OREGON DANE 28TUE KONG 1521 PROGRESS WAY 523 HILLCREST LN 497 SUGAR HILL RD X X 6/8/26 7/13/26 INTERCON - DAVE FOREMAN 5/1/26 608-574-5434 OH TO UG ELEC TUE KONG YES X X N N7672-15T 42/29 39/20 37/31 39/30 39/25 39/15 42/27 10 25 5 5 229' OH #2 3/C, 65' 10 11 12 13 Page 23 of 27 N 42/29 37/31 42/27 N24646-8T 25 5 523 #1 AL, 250' 4/0 TPLX, 70' 1 2 50KVA 38/25 ELECTRICIAN - Joseph Larson 608-218-4522 3 PROJECT INITIATED BY ALLIANT ENERGY WILL NEED TO CALL IN FOR RESTORATION CUSTOMER REQUESTED TO BURY THE PRIMARY AT A MINIMUM OF 3' NEED DRILL 39/30 N7672-15T Page 24 of 27 N N18038-6T N14404-25T 2/10 47/21 50/10 50/25 1/23 5 25 25 25 10 N14405 497 1/0 TPLX, 130' J-BOX 46/19 4 5 76 50KVA 42/14 #2 AL SPLICE 1/0 TPLX SPLICE Page 25 of 27 Town of Oregon 1138 Union Road Oregon, WI 53575 Official Notice 2026 Pavement Markings Notice is hereby given by the Town of Oregon, Dane County, Wisconsin, that it will be entering into a contract for Pavement Marking on Lincoln Road, Glenway Road, Hillcrest Lane, Sun Valley Parkway Purcell Road and Locating No Passing Zones on Lincoln Road, Glenway Road, Hillcrest Lane, Sun Valley Parkway . The contract will be with Dane County at a cost not to exceed $15,000. Wis. Stat. § 60.47 For questions, please contact Abel Schultz 608-438-2397 aschultz@townoforegonwi.gov or Ryan Zurfluh 608-438-2396 rzurfluh@townoforegonwi.gov Posted By Jennifer Hanson, Clerk jhanson@townoforegonwi.gov 608-835-3200 5/7/26 Page 26 of 27 Town of Oregon 1138 Union Road Oregon, WI 53575 Official Notice 2026 Crack Sealing and Spot Sealing Town Roads Notice is hereby given by the Town of Oregon, Dane County, Wisconsin, that it will be entering into a contract for crack sealing and spot sealing selected town roads in the Town of Oregon. The contract will be with Crack Filling Service, Corp. at a cost not to exceed $15,000. Wis. Stat. § 60.47 For questions, please contact Abel Schultz 608-438-2397 aschultz@townoforegonwi.gov or Ryan Zurfluh 608-438-2396 rzurfluh@townoforegonwi.gov Posted By Jennifer Hanson, Clerk jhanson@townoforegonwi.gov 608-835-3200 5/7/26 Page 27 of 27