Town Board Meeting — Agenda packet

Town of Oregon 1138 Union Road, Oregon, WI 53575 Phone: (608) 835-3200 townoforegonwi.gov MEETING DATE TIME LOCATION Town Board Regular Monday, May 18, 2026 9:00 AM Oregon Town Hall 1138 Union Road Oregon, WI 53575 Administrative 1. Call to Order 2. Roll Call 3. Approval of Minutes Action/Discussion Items 4. Closed session pursuant to Wis. Stat. § 19.85(1)(g) - Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Bicentennetial Park and adjacent Property. 5. Reconvene in open session for possible action on item(s) discussed in closed session. 6. Discussion and Possible Action Re: Purchase Oregon Area Fire EMS District (OAFED) pumper truck 7. Discussion and Possible Action re: Review Renewal of Rural Mutal Insurance Company Businessowners Policy (7/12/2026) Communications 8. Board Communication Adjournment 9. Adjournment Page 1 of 74 NOTE: Any item listed on the agenda is subject to discussion and action. Public Notice: Agendas are posted in the following locations: the Town Hall bulletin board & Town website. Special Accommodations: Requests from persons with disabilities who need assistance to participate in this meeting should be made to the clerk’s office at 608-835-3200 with at least three business days advance notice. Possible Quorum: A quorum of members of other town governmental bodies may be present at this meeting for the purpose of gathering information and possible discussion. Unless noted, no official action by other town governmental bodies will be taken. Posted: 5/1526 Page 2 of 74 Page 3 of 74 Outlook Re: Fw: Bicentennial Park From David Frankson <david.e.frankson@gmail.com> Date Sun 5/17/2026 10:49 PM To Jennifer Hanson <jhanson@townoforegonwi.gov> Cc Carl Walser <cwalser@townoforegonwi.gov> Jennifer, Re: Bicentennial Park and Adjacent Landowner Parcel Numbers 050924181406 and 050924189506 After my family gathering concluded today at about 7:30pm, I went over to Bicentennial Park to survey the situation with the most recent cleared area, the park, and the adjacent property borders. These are the measurements that I calculated on site: From County Highway MM, I estimated that the very farthest and largest cleared location was 225' from the edge of the road as it went by the south side of the existing house. For this purpose, I measured a straight line from the road edge past the south side of the house to the farthest area on the west side of the property that was cleared. Using DCImaps and utilizing the measuring function software on Dane County's website Access Dane, for a line on the same south side of the house, the distance from the road edge to the western edge of the large triangular piece owned by the adjacent landowner is 124'. Measuring from the road edge to the western edge of the small triangular piece owned by the adjacent landowner using the same Dane County software is 140' (since the small triangular piece adds on to the western side of the large triangular piece). As mentioned in my memo to the Board, the permission granted to the adjacent landowner for clearing on both sides of the property line did not have a specific numerical footage outlined, but was assumed to be plus or minus the tallest trees on either side which would be approximately 60' on either side of the property line. If one took the 140' distance above (road edge to small triangular lot line adjacent to Bicentennial Park) and added 60' to it (the assumed permission granted), the total allowable distance would be 200' compared to the 225' of estimated distance (above) from the road edge to the largest clearing farthest from the road. Utilizing those numbers, it appears that the adjacent landowner may have exceeded the assumed estimated allowance for land clearing on either side of the property boundary by a little more than 10%* at the point where the land clearing was farthest from the road edge (225' versus 200'). I only measured one straight line to delineate what I considered would be the worst case scenario where the land clearing by the adjacent landowner may have exceeded what was discussed and approved previously in the most potentially egregious example possible. I did not calculate on site or with DCIMap any other potential multiple points on the properties to see whether at those points the land cleared was less, equal to, or more Page 4 of 74 than the agreed upon criteria. Based on my evaluation of the property on site and the land dimensions on Access Dane, I think it would be highly likely that any other land clearing measurement overages would be less than the example calculated above. Given that the property lines may not have had clear and easily visually identifiable delineations all along the boundaries and that the approved clearing involved heavy equipment and a significant number of downed or widowmaker trees (see the accumulated burn pile currently at the site; note that all of the material from the first clearing that was done last fall was completely burned last fall), and that the approval granted was on an approximate basis based on good faith representations by the adjacent landowner and that the potential maximum overage is in the 10-12% range, I feel comfortable that the adjacent landowner has substantially complied with our agreement regarding the extent of land clearing allowed and that there is no substantial negative impact to Bicentennial Park property. Dave Frankson Chair, Town of Oregon Parks Committee *(More precisely, 11.11% if using the total distance as the denominator; 12.5% if using the estimated allowable distance as the denominator) On Sun, May 17, 2026 at 4:51 PM Jennifer Hanson < jhanson@townoforegonwi.gov> wrote: Hi Dave, Thank you for the memo.¶ I am unsure if Carl received so I am forwarding him a copy.¶ The town attorney is going to be present tomorrow and before the board decides a path forward it should be asked if you were able to view the park since returning? ¶ Is the cleared park property consistent with your agreement with the landowner?¶ It does seem like perhaps there are differing opinions on what was approved to be cleared and what was cleared. Thank you, Jennifer Get Outlook for iOS From: David Frankson <david.e.frankson@gmail.com> Sent: Sunday, May 17, 2026 12:41:38 PM To: Jennifer Hanson <jhanson@townoforegonwi.gov> Cc: Diane PackeƩ <dlpackeƩ@gmail.com>; Arlan Kay <akay@townoforegonwi.gov>; Steve Jernegan <SJernegan@townoforegonwi.gov>; Stephanie Goth <sgoth@townoforegonwi.gov>; Abel Schultz <aschultz@town.oregon.wi.us>; Ryan Zurfluh <rzurfluh@town.oregon.wi.us> Subject: Re: Bicentennial Park £ Jennifer, Now that I am back in town, I have prepared a more detailed accounting of the conversation(s) that have taken place previously in regard to Bicentennial Park and the Page 5 of 74 Page 6 of 74 Page 7 of 74 Page 8 of 74 Page 9 of 74 Page 10 of 74 Page 11 of 74 Page 12 of 74 Outlook Reynolds property From Arlan Kay <akay@townoforegonwi.gov> Date Wed 5/13/2026 1:13 PM To Carl Walser <cwalser@townoforegonwi.gov>; Jennifer Hanson <jhanson@townoforegonwi.gov>; Tim LeBrun <tlebrun@townoforegonwi.gov>; Steve Jernegan <SJernegan@townoforegonwi.gov> To ALL, Tim and I met Jesse Straubhaar at the Reynolds property to discuss options. While walking the site, we saw he has done a lot of work clearing the site and cleaning up rubbish. The house is now quite visible from the road. What is of concern is that he has cleared a lot of park land, in the process. We estimate he has cleared over100 into the park. It is a lot of bare exposed dirt with no erosion control measures in place for the entire area. He feels the property is worth at least $200,000 which we told him was not something the Town would do. This also raises the concern that any potential buyer may look at the cleared Parkland and think it is part of the parcel he is trying to sell. The boundaries of the property should be clearly defined. We restated the Town’s offer to provide the survey and legal work to finish the title work and transfer of lands that was agreed to but not fully completed 50 years ago. This would create a CSM for a rectangular lot of 110’ x 274’ and finish the transfer of the triangular parcel to become part of the Bicentennial Park. We made it clear to him the triangular parcel near the entry was part of a land swap 50 years ago and we need to clear up the clouded title. We may need to £ check with the Town Attorney if we need to notify the Title company that we have a claim on that parcel. We did not dwell on the fact that he has trespassed onto the Town Park lands and removed trees, brush and ground cover. I am composing a letter/email to him that will ask him to stop work on the Park property and minimally reseed the ground with appropriate vegetation. I will run the letter past you prior to sending to determine if we need to run this by legal. Tim has taken photos of the site. Arlan Kay Page 13 of 74 Outlook Conversation with Dave Frankson From Arlan Kay <akay@townoforegonwi.gov> Date Wed 5/13/2026 6:13 PM To Jennifer Hanson <jhanson@townoforegonwi.gov>; Tim LeBrun <tlebrun@townoforegonwi.gov> Talked to Dave Frankson this afternoon. £Verified some of his conversations with Jesse Straubraar. £ Last Fall Dave told Jesse it was okay to clean up the triangle in front of the Park last Fall. £It was Dave’s understanding at th time this was part of the Reynolds property. £Jesse did and planted grass which is growing nicely. £ Dave also said he told Jesse he could cross the property line into the Park a few feet to clean up the old fence line along the rear of the property. £Not go back the 100 +/- feet that in fact happened. £There is a green steel post with a yellow top that is the NW corner of the rectangular lot. £(See Tim LeBrun’s photos) I asked Dave if there was a policy or listing of desirable plants to put into the disturbed and bare land at the rear of the lot. £This is at least a half acre of disturbed Bicentennial Park land. £He indicated Diane Packett (SP) of the Parks Committee did an inventory of plant in the Park and might have a list of what plants need to be seeded into the disturbed area. £ Arlan Kay Page 14 of 74 Outlook Rough area of cleared lands From Arlan Kay <akay@townoforegonwi.gov> Date Thu 5/14/2026 4:08 PM To Carl Walser <cwalser@townoforegonwi.gov>; Jennifer Hanson <jhanson@townoforegonwi.gov> Carl & Jennifer, I drew a line showing what I remember is the approximate outline of the land Jesse cleared. This needs to be verified, but it is a larger area than I thought as it goes further South and up to the neighbor’s ground. This could be more than an acre of land. This needs to be documented. Arlan Kay Page 15 of 74 Page 16 of 74 Outlook Bicentennial Park From Arlan Kay <akay@townoforegonwi.gov> Date Thu 5/14/2026 4:29 PM To jessestraubhaar@gmail.com <jessestraubhaar@gmail.com> Cc Carl Walser <cwalser@townoforegonwi.gov>; Jennifer Hanson <jhanson@townoforegonwi.gov> Jesse Straubhaar, You must stop all work on the Town of Oregon property, known as Bicentennial Park. You had been given permission to cross over the property line to clean up the existing fence line, not proceed into the Park land by what appears to be about 100’+/- . The current condition of the area has all ground cover removed along with an unknown number of trees. The ground is now bare unprotected dirt with no provision for erosion control or containment. Do not proceed with any remediation without getting authorization from the Town of Oregon. Arlan Kay Town of Oregon Supervisor Page 17 of 74 Outlook Re: Bicentennial Park From David Frankson <david.e.frankson@gmail.com> Date Sun 5/17/2026 12:42 PM To Jennifer Hanson <jhanson@townoforegonwi.gov> Cc Diane Packett <dlpackett@gmail.com>; Arlan Kay <akay@townoforegonwi.gov>; Steve Jernegan <SJernegan@townoforegonwi.gov>; Stephanie Goth <sgoth@townoforegonwi.gov>; Abel Schultz <aschultz@town.oregon.wi.us>; Ryan Zurfluh <rzurfluh@town.oregon.wi.us> 1 attachment (91 KB) Bicentennial_Park_Frankson_Statement_5-17-2026.PDF; Jennifer, Now that I am back in town, I have prepared a more detailed accounting of the conversation(s) that have taken place previously in regard to Bicentennial Park and the adjacent landowner. Please see the attached memo. Please distribute it to the Board in time for them to use it for their discussion tomorrow (Monday). Thank you, Dave Chair, Town of Oregon Parks Committee On Fri, May 15, 2026 at 9:47 AM Jennifer Hanson < jhanson@townoforegonwi.gov> wrote: Thank you so much! Yesterday Arlan sent the landowner a message to stop any further clearing of town property. If he were to contact any of you, please direct him to the town for further direcƟon. The town board is meeƟng on Monday, May 18 at 9:00am to discuss. I will get you updated. Thank you again for your help! Jennifer From: Diane PackeƩ <dlpackeƩ@gmail.com> Sent: Friday, May 15, 2026 9:36 AM To: David Frankson <david.e.frankson@gmail.com> Cc: Jennifer Hanson <jhanson@townoforegonwi.gov>; Arlan Kay <akay@townoforegonwi.gov>; Steve Jernegan <SJernegan@townoforegonwi.gov>; Stephanie Goth <sgoth@townoforegonwi.gov>; Abel Schultz Page 18 of 74 <aschultz@town.oregon.wi.us>; Ryan Zurfluh <rzurfluh@town.oregon.wi.us> Subject: Re: Bicentennial Park £ Hello everyone, I visited the park last evening and looked at the area. There is a row of T-stakes marking the north boundary of the property; I paced off the distance from the circled stake to the end of the cleared area, and it's about 60 feet. I don't know what the next-door neighbors think about this, but he has cleared all the way up to their driveway including the part next to the road.£ The clearing on park property up to parking area we knew about because he did it last fall, but I hadn't realized he had gone so far south and west. Thanks for looping me in on happenings at Bicentennial. Diane On Wed, May 13, 2026 at 3:35 PM David Frankson < david.e.frankson@gmail.com> wrote: I will call but I am in Indiana all weekend vacation camping.£ On Wed, May 13, 2026, 3:05 PM Jennifer Hanson <jhanson@townoforegonwi.gov> wrote: Hi Dave, Can you please contact Arlan Kay at 608-235-1920? If you are able to do so today, Wednesday 5/13 that would be great. There are issues with the park, and he needs to know if there was any permission was given to clear or clean up at the Bicentennial park. Thanks, Jennifer Jennifer J. Hanson Clerk Town of Oregon 1138 Union Road Oregon WI 53575 Page 19 of 74 608-835-3200 jhanson@townoforegonwi.gov www.townoforegonwi.gov ELECTION SCHEDULE FOR 2026: Spring Primary (if needed) – February 17, 2026 Spring Election – April 7, 2026 Partisan Primary - August 11, 2026 General Election (Gubernatorial) - November 3, 2026 Elected Officials and Members of Town CommiƩees: in order to comply with the Open MeeƟngs Act requirements, please limit any reply to only the sender of this electronic communicaƟon Page 20 of 74 Page 21 of 74 Page 22 of 74 Page 23 of 74 Page 24 of 74 Page 25 of 74 Page 26 of 74 Page 27 of 74 Page 28 of 74 Page 29 of 74 Page 30 of 74 Page 31 of 74 Page 32 of 74 Page 33 of 74 Page 34 of 74 Page 35 of 74 Page 36 of 74 Page 37 of 74 Page 38 of 74 Page 39 of 74 Page 40 of 74 Page 41 of 74 Page 42 of 74 Page 43 of 74 Page 44 of 74 Page 45 of 74 Page 46 of 74 Page 47 of 74 Page 48 of 74 Page 49 of 74 Page 50 of 74 Page 51 of 74 Page 52 of 74 Page 53 of 74 Page 54 of 74 Page 55 of 74 Page 56 of 74 Page 57 of 74 Page 58 of 74 Page 59 of 74 Page 60 of 74 Page 61 of 74 Page 62 of 74 Page 63 of 74 Page 64 of 74 Page 65 of 74 Page 66 of 74 Page 67 of 74 Page 68 of 74 Page 69 of 74 Page 70 of 74 Page 71 of 74 Page 72 of 74 Page 73 of 74 Page 74 of 74