Town Board Meeting — Agenda packet

Town of Oregon 1138 Union Road, Oregon, WI 53575 Phone: (608) 835-3200 townoforegonwi.gov MEETING DATE TIME LOCATION Town Board Regular Monday, May 11, 2026 9:00 AM Oregon Town Hall 1138 Union Road Oregon, WI 53575 Join the meeting from your computer. You can also dial in using your phone +1 312 626 6799 US (Chicago). Meeting ID: 813 7073 6737 Passcode: 1138 Administrative 1. Call to Order 2. Roll Call Action/Discussion Items 3. Opening and Reading of 2026 Road Work Bids. A decision will be voted on by the town board on Tuesday, May 12, 2026. 4. Discussion and Possible Action re: letter from property owner Jesse Straubhaar; 825 County Highway MM Communications 5. Board Communication Adjournment 6. Adjournment NOTE: Any item listed on the agenda is subject to discussion and action. Public Notice: Agendas are posted in the following locations: Town Hall bulletin board & Town website. Special Accommodations: Requests from persons with disabilities who need assistance to participate in this meeting should be made to the clerk’s office at 608-835-3200 with at least three business days advance notice. Page 1 of 46 Possible Quorum: A quorum of members of other town governmental bodies may be present at this meeting for the purpose of gathering information and possible discussion. Unless noted, no official action by other town governmental bodies will be taken. Posted: 5/05/2026 Page 2 of 46 OFFICIAL NOTICE ADVERTISEMENT FOR BIDS Notice is hereby given by the Town of Oregon, Dane County, Wisconsin, will receive sealed bids for Road Construction as listed in this request until 8:59 a.m. on Monday May 11, 2026, in the business office of the Oregon Town Hall, 1138 Union Rd, Oregon, Wisconsin 53575. Bids will be publicly opened and read at the Town Hall at 9:00 a.m. on Monday, May 11, 2026. Discussion and decision will be voted on by the town board on Tuesday May 12, 2026, 6:00 p.m. Bid documents may be examined online at https://townoforegonwi.gov/. For questions regarding the bid documents, please contact Abel 608-438-2397 or Ryan 608-438-2396. Roadway Seal Coating and Sweeping: Base Bid: Tony Lane, Bramble Lane, and Tipperary Road Additive Alternate Bid: Glenway Road A Performance Bond in the amount of 100 percent of the total bid price, a Certificate of Insurance, together with an executed contract, will be required of the successful bidder. The owner requires that contractors provide a complete bid that includes all material, supplies, tools, labor, equipment, other services, and incidentals necessary for a complete and finished project. The owner will forward a payment when the project is complete, and the work is acceptable to the owner according to the specifications stated. Any deviation from the specifications or sub- standard work by the contractor will mandate that the contractor repair or rework the road at the contractor’s expense. The owner requires that contractors assume an affirmative duty to notify the owner of errors in the plans and specifications. The owner requires bid responsiveness, i.e., the bid must comply with all material requirements of the bid invitation and specifications. The owner reserves the right to reject non-responsive bids. The owner reserves the right to select any bid portion individually. The owner reserves the right to reject any and all bids. Measurements provided in these documents are approximate. Jennifer Hanson, Town of Oregon Clerk 1Page 3 of 46 S-1 SPECIFICATIONS GENERAL All contracting procedures work, and materials supplied under this proposal shall conform to the Standard Specifications for Highway and Structure Construction, current edition of the Wisconsin Division of Highways, Department of Transportation. The special provisions in this proposal shall supplement and take precedence over the above-mentioned specifications. The Town of Oregon, Wisconsin is the issuer of this bid proposal, shall hereinafter be referred to as "the owner". PERFORMANCE BOND Successful bidders shall furnish the owner with a performance bond equal to 100% of the contracted amount. INSURANCE The contractor shall furnish and deliver to the owner a certificate of insurance for worker's compensation and an umbrella certificate of liability and property insurance in the minimum amount of three million dollars before beginning work and shall notify the owner immediately of any cancellation or change in insurance coverage. TRAFFIC CONTROL The contractor will be responsible for all traffic control, including furnishing and maintaining all signs, flags, flag-persons, barricades and lights where required, to protect the safety of the traveling public, all in accordance with the Manual on Uniform Traffic Control Devices currently adopted by the FEDERAL HIGHWAY ADMINISTRATION and the WISCONSIN DEPARTMENT OF TRANSPORTATION supplement. COMPLETION All work is to be completed prior to October 15 of the contract year. 2Page 4 of 46 S-2 "CHIP" SEAL COAT Chip seal coat shall be in conformance with sect ion 475, WisDOT Standard Specifications. This item shall consist of supplying and placement of a single application asphalt seal coat with cover aggregate to a previously completed pavement surface in accordance with the specifications and as shown on the plans or established by the owner. Asphalt used for chip seal coat shall be compat ible with cover aggregate, applied in a uniform and of sufficient quantity to seal the pavement surface and bond cover aggregate to seal coat surface. The asphalt distributor should have in strumentation and controls to monitor and alter the asphalt application rate and temperature. A hose and nozzle attachment to the distributor shall be used for hand application to inaccessible areas. Traffic control shall be provided by the contract or to maintain safety, minimize distress to the fresh asphalt seal coat and allow access to property during construction and curing. The seal coating would require Emulsion oil, usin g FA-2 Granite/fracture granite, or pea stone where recommended. Full width on the application of both oil and aggregate. Recommend the best product to avoid oil breakthroughs causing auto damage reports. All measurements are approximate. 3Page 5 of 46 S-3 LIST OF PROPOSED ROADS Base Bid: – Tony Ln. Single Seal----FA-2 Granite----Sweeping From: Union Rd to Bramble Ln./end 19’ wide and 2640’ long (Approximate Dimensions) Lump Sum $______________________________________________________ – Bramble Ln. Single Seal----FA-2 Granite----Sweeping From: Tony Ln. to end including cul-da-sac 21’ wide and 1050’ long (Approximate Dimensions) Lump Sum $______________________________________________ – Tipperary Rd. Single seal----Pea stone---- From: Lincoln Rd. to County A. 22’ wide and 6864’ long (Approximate Dimensions) Lump Sum $_______________________________________________ Additive Alternate Bids: – Glenway Rd. Single seal----Pea stone---- From Lincoln Rd. to County A 22’ wide and 7920’ long (Approximate Dimensions) Lump Sum $________________________________________________ Bids will be awarded based on either the base bid or, if the budget allows the base bid plus selected alternate bid. 4Page 6 of 46 P-1 PROPOSAL Submitted by the undersigned bidder to the Town of Oregon, Wisconsin in accordance with this advertisement inviting proposal, to furnish and deliver all materials, and to do and perform all work for the owners’ current roads project designated in accordance with the Contract Documents. The undersigned bidder, if awarded the contract, agrees to complete the work prior to October 15 of the year of signing. The undersigned bidder, submitting this proposal, hereby declares and agrees to be bound, and to perform the work, in accordance with all terms, conditions and requirements of the within and foregoing proposal, the Contract, the applicable specifications, the special provisions, and the Advertisement for Bid are made a part hereof as fully and completely as if attached hereto. I HEREBY CERTIFY that all statements herein are made on behalf of (Name of firm submitting bid) ________________________________________________________________________________ (Address of firm submitting the bid) and that I have examined and carefully prepared this Proposal from the Contract Document, and I have checked the same in detail before submitting this Proposal, that I have full authority to make such statements and submit this Proposal in (its) (their) behalf, and that said statements are true and correct. I FURTHER CERTIFY that no agreement has been entered into to prevent competition for said work and that I have carefully examined the site where the work is to take place, Specifications, form of contract, Bonds, and all Contract Documents. 5Page 7 of 46 I FURTHER CERTIFY that data sheets and descriptive literature attached hereto are true and correct and are intended to be made part of this Proposal. Signature Title Corporate Seal Sworn and subscribed to before me this________day of___________, 20_____. Notary Public My Commission expires. 6Page 8 of 46 7Page 9 of 46 Town of Oregon Official Notice Advertisement for Bids Seal Coating and Sweeping Notice is hereby given by the Town of Oregon, Dane County, Wisconsin, will receive sealed bids for Road Construction as listed in this request until 8:59 a.m. on Monday May 11, 2026, in the business office of the Oregon Town Hall, 1138 Union Rd, Oregon, Wisconsin 53575. Bids will be publicly opened and read at the Town Hall at 9:00 a.m. on Monday, May 11, 2026. Discussion and decision will be voted on by the town board on Tuesday May 12, 2026, at 6:00 p.m. Bids are being requested as described below. To provide seal coating and sweeping of the following roads. Base Bid: Tony Lane, Bramble Lane, and Tipperary Road Additive Alternate Bid: Glenway Road All work is to be completed prior to October 15 of the contract year. Bid documents may be examined online at https://townoforegonwi.gov/. For questions regarding the bid documents, please contact Abel 608-438-2397 or Ryan 608-438-2396. Jennifer Hanson, Clerk Town of Oregon 1138 Union Rd. Oregon, WI 53575 608-835-3200 Published 4/30/26 and 5/07/26 Page 10 of 46 J e s s e S t r a u b h a a r 10949 Eckel Rd Blue Mounds, WI 53517 608-444-1255 Tuesday, April 7, 2026 Town of Oregon 1138 Union Road Oregon, WI, 53575 608-835-3200 Dear Township Officials, I am writing regarding the property I purchased at 825 County Highway MM in Oregon. It has come to light that, due to an administrative error by the Township, the proper deed transfer between two parcels was never completed. This issue was brought to the Township’s attention in October 2025. As the current owner of record, I hold title to the property, continue to pay property taxes, and there is no recorded easement affecting my land. However, the unresolved parcel discrepancy is preventing me from fully utilizing or selling the property and is resulting in ongoing financial impact. To resolve this matter efficiently and fairly, I am requesting the following: x That the Township arrange and cover the cost of a licensed surveyor to accurately delineate the two parcels of land in question. x That the Township cover the cost of an attorney to draft deeds transferring the two parcels of land in question. x That all necessary documentation be properly recorded with the Dane County Register of Deeds to reflect this correction. This request does not involve any financial compensation to me, only a correction of the Township’s prior error. The proposed adjustment will benefit both parties by resolving the title issue, improving the usability and safety of the lot, and enhancing the property’s marketability within the Township. My intent is to clean up the property, remove the existing dilapidated structure, and prepare the lot for a new home. However, this cannot move forward until the title issue is resolved. I respectfully request prompt action to correct this matter. I am seeking a clear timeline for when the Township intends to proceed with the survey, land adjustment, and recording of the corrected parcels. Thank you for your immediate attention to this issue. I look forward to your response. Thank you, sincerely, Jesse Straubhaar Page 11 of 46 Page 12 of 46 Page 13 of 46 Page 14 of 46 Page 15 of 46 Page 16 of 46 Page 17 of 46 Page 18 of 46 Page 19 of 46 Page 20 of 46 Page 21 of 46 Page 22 of 46 Page 23 of 46 Page 24 of 46 Page 25 of 46 Page 26 of 46 Page 27 of 46 Page 28 of 46 Page 29 of 46 Page 30 of 46 Page 31 of 46 Page 32 of 46 Page 33 of 46 Page 34 of 46 Page 35 of 46 Page 36 of 46 Page 37 of 46 Page 38 of 46 Page 39 of 46 Page 40 of 46 Page 41 of 46 Page 42 of 46 Page 43 of 46 Page 44 of 46 Page 45 of 46 Page 46 of 46