Road & Traffic Safety Committee Meeting — Minutes

Town of Oregon Road and Traffic Safety Committee Meeting Minutes Thursday, March 19, 2026 1) Call Meeting to Order: 9:05 a.m. 2) Roll Call: Cory Inman, Abel Schultz, Arlan Kay, Chuck Crawford, Corey Inman, Jeff Jones, Robert Pultz, Laurie Fitzgerald Absent: Sue LeBrun 3) Approval of Wednesday, Feb. 11, 2026, minutes: Schultz (1); Crawford (2). Motion passed 4) Public Comments: none. 5) Discussion and possible approval of final draft –letter to Residents re: speed limits and accident prevention: Committee discussed revisions to clarify bicyclists’ and pedestrians’ legal rights to use Town roads. Pultz will make changes as discussed and present letter for discussion and approval at the April 16, 2026, meeting. 6) Public Works Report a) Windridge Road Extension: Public Works staff will complete the remaining shouldering work and bill the owner/developer for labor and materials. b) Collaboration with Parks Committee to implement traffic calming near Kennedy Park: nothing to report c) Collaborate on Road Maintenance with Town of Montrose: nothing to report. d) Update on City of Fitchburg’s plans to improve visibility on Blizzard Road: nothing to report as LeBrun was absent. Tabled for April 16, 2026, meeting. e) Right of Way Permits: A revised Right of Way Permit form (included in the meeting packet) will be used from now on and Schultz will update committee on how it is received. 7) Revised contract for HMA and sealcoating projects a) The Request for Bid document was reviewed. The Town plans to send out Requests for Bid for 2026 maintenance projects in mid-April. Committee agreed to change wording at top of page 2 from “2024 edition” [of “The Standard Specifications for Highway and Structure Construction”] to “current edition”] b) Pultz raised questions about the Town’s right to reject lowest bids and the meaning of “responsible bidder” c) The Town’s budget for 2026 work (approximately $120,00) is not large enough to do work for all roads listed on the Road Work Plan for 2026. Schultz suggested shortening the list as follows: Tony Lane, Bramble Lane, Glenway, and possibly Tipperary (if budget allows). To do: Schultz will prepare a list of roads and budget for the Board of Supervisors to review at the April 14, 2026, Board meeting. 8) Discussion and possible action re: Road Work Plan 2026-2033 a) PASER ratings: no new information b) 2026 Budget (maintenance year): see Item 7 c above. c) 2027 (major year) i) Rome Corners will be moved to 2029 as it is in better condition (more stable base in center) than Judd Road. TRIP funds for Rome Corners will therefore need to be reassigned. ii) Judd Road iii) French town to west end of Bellbrook iv) Culverts on Lincoln and Storytown Roads. Schultz is working with Hofmeister Engineering & Surveying to prepare quotes for this work so that Town can apply for State of Wisconsin grant money d) 2028—minor year i) Hillcrest ii) Alpine Road e) 2029—major year i) Rome Corners ii) Tipperary iii) Marie Road f) 2030—minor year i) Echo Valley ii) Sun Valley from D to Judd Road—cut down hill to improve sight distance; get rid of reverse curve; improve ditches (the Town may be able to split this work over 2030-2031 (see 7gi) g) 2031—major year i) Complete work on Sun Valley Parkway (1 ½ mile full pulverize and overlay) ii) Union Road from A to Locust Grove Road iii) Windridge iv) Shiel 9) Grant Eligibility—nothing to report; a pplication deadline is late May. 10) Future Agenda Items: none 11) Update on overage for Raven Oaks project: Payne and Dolan accepted the Town’s request that they waive $11,000 remaining on the invoice for 2026 Raven Oaks project. 12) Set future meeting date: Thursday, April 16, 2026, 9 a.m. 13) Adjournment: 11:00 Crawford (1); Inman (2)