Road & Traffic Safety Committee Meeting — Minutes

Town of Oregon Road and Traffic Safety Committee Meeting Minutes Wednesday, February 11, 2026, 9:00 a.m. 1) Call Meeting to Order: 9:00 a.m. 2) Roll Call: Cory Inman, Abel Schultz, Arlan Kay, Sue LeBrun, Chuck Crawford, Susan LeBrun, Jeff Jones, Robert Pultz, Laurie Fitzgerald 3) Approval of Thursday, Nov. 20, 2025, minutes, as amended (correct typo “EMS” to “EMCS”) Schultz (1); Inman (2). Motion carried. 4) Public Comments: none. 5) Public Works Report a) Windridge Road Extension: Committee agreed that the owner should hire a contractor to complete the 4-foot gravel shoulder extensions. There is no need for the Town public works staff to expedite the work on owner’s behalf because the Town will have a 14-month window of time between EMCS approval of the road work and the Town’s obligation to take over maintenance. b) Collaboration with Parks Committee to implement traffic calming near Kennedy Park: Schultz talked with Diane Packett, the member of the Parks Committee who is assigned to work on Bicentennial Park, about working with Road and Traffic Safety to get signage on Highway MM for the entrances to Kennedy and Bicentennial Park. c) Collaborate on Road Maintenance with Town of Montrose: Schultz reported that the plan is to work together with Montrose on spring clean-up of ditches and debris after spring melting. d) Update on City of Fitchburg’s plans to improve visibility on Blizzard Road: committee discussed pros and cons of various solutions (guardrails, cutting back banks, placement of stop lines, better signage). To do-- LeBrun will contact City of Fitchburg for update on plans. She will also check the WDOT’s list of signs to identify other options for signage. Kay reminded the Committee that Town will also need to coordinate with the City of Fitchburg on maintenance and striping projects on Purcell Road. e) Right of Way Permits: Town has five pending requests for ROW permits. Committee discussed charging fees for permits and requesting deposits to ensure that applicants for permits cover the costs of clean-up after ROW work. To do: 1) Schultz and LeBrun will follow up with Frontier; 2) LeBrun asked Kay to prepare a draft of a proposed policy for review at the Road and Traffic Safety Committee’s March 19, 2026, meeting. Said policy would potentially include permit fee of $25 to $50 to residents, $1000 deposit fee, Certificate of Insurance, and special provisions, such as requirements for clean-up, removal of abandoned lines ,and minimum depth for burial of lines. 6) Update on overage for Raven Oaks project: Kay reported that at the February 10, 2026, Town Board meeting, the Supervisors decided to send a Certified letter to Payne and Dolan management requesting a meeting to discuss reasons for the overage. 7) Revised contract for HMA and sealcoating projects: To do (LeBrun): the Town’s Request for Bid documents need revision before we open the bidding process for 2026 road work. A Committee work meeting to look over both RFB and HMA contract revisions was discussed but no date was set. 8) Discussion and possible action re: Road Work Plan 2026-2033 a) PASER ratings: no new information b) 2026 Budget (maintenance year): various options were discussed: Bellbrook full wedge from County HWY D to Tipperary (2 miles); Bellbrook full wedge from HWY D to Wildlife Area (.8 mile); French Town Road pulverization. LeBrun: before we send out RFB, we need to determine whether Dane County will approve transferring the Town’s $17,000 LRIP grant to the French Town project. To do: LeBrun will contact Dane County, as we need to know for sure whether we can use the LRIP grant when we prepare our RFB. Preliminary estimates for 2026 road budget: $100,000 for Bellbrook; $40,000 for crack filling. c) 2027-2033 priorities—Inman reported that Dane County has plans to complete work on Fish Hatchery Road (HWY CC) in 2030. 9) Grant eligibility a) Update on funding cycles for bridge and 6- to 20-foot culvert projects: application deadline is May 1. To do: Schultz, LeBrun--complete applications for review at March 19 meeting. Schultz: culverts will need to be sized (requiring an engineering study) to prepare estimates for the grant application. b) Bellbrook bridge: strategies for speeding up eligibility for funding: To do—Inman will check with State for clearer estimate of the bridge’s eligibility status and when it will be ready for load posting. 10) Discussion and possible approval of final draft Letter to Residents re: speed limits and accident prevention. To do: Pultz will prepare a revision that states in stronger terms that all Residents, whether driving, bicycling or walking, have a legal right to use Town roads. 11) Future Agenda Items: none 12) Set future meeting date: Thursday, March 19, 2026, 9 a.m. 13) Adjournment: 11:04 Crawford (1), Schultz (2)