Road & Traffic Safety Committee Meeting — Minutes

Town of Oregon Road and Traffic Safety Committee Meeting Minutes Thursday, January 8, 2026 1) Call Meeting to Order: Thursday, Jan. 8, 2026, 9:00 a.m. 2) Roll Call: Chuck Crawford, Susan LeBrun, Robert Pultz, Jeff Jones, Cory Inman, Laurie Fitzgerald, Abel Schultz. Absent: Arlan Kay 3) Approval of Thursday, Nov. 20, 2025, minutes, as amended: Schultz (1); Inman (2). Motion carried. 4) Public Comments: none. 5) Discussion and possible Action re: Windridge Road Extension—pavement is complete, with exception of 4-feet wide gravel shoulders. After shoulders are complete, EMCS will review the work, and if it is acceptable, the Town has 14 months to take over maintenance. Committee discussed advantages and disadvantages of waiting for a contractor to complete the shoulders versus having the Town’s Public Works staff do the work. Schultz will prepare an estimate for Town’s costs to complete the work. 6) Public Works Report a) School bus stop on Purcell Road—Town is still waiting for the sign to arrive (Schultz) b) Collaboration with Parks Committee to implement traffic calming strategies (signs for Kennedy and Bicentennial Parks) near intersection of MM and Kennedy Park— Schultz will reach out to Parks Committee. c) Collaborations with Town of Montrose on Judd Road maintenance—LeBrun will follow up with Jeremy Rach, who administers LRIP funds for Dane County, to discuss how the Town of Oregon and Town of Montrose could collaborate in applying for LRIP funds for this project. d) Visibility Problems on Blizzard Road (collaboration with City of Fitchburg)— Crawford spoke with City of Fitchburg about long-range plans to re-do the intersection as a “T.” LeBrun and Schultz agreed to follow up with City of Fitchburg. 7) Update on resolution of Town’s dispute with overage for Raven Oaks Project: a representative from Payne and Dolan has agreed to appear at an upcoming meeting of the Town of Oregon Board of Supervisors to discuss the overage. 8) Revised contract for seal coating/HMA projects: at Dec 4, 2025, work session, the Committee reviewed recommended changes to the contract itself, along with the addition of series of eight follow-up documents to be used to monitor projects as Contractors complete different phases of the agreed-upon work. Committee agreed to forward this draft to the Town of Oregon Board of Supervisors for review and possible approval. 9) Discussion and possible action re: Road Work Plan 2026-2033 a) PASER ratings—LeBrun presented latest updates to the Plan, which now extends to 2033. Major projects are planned for odd years; maintenance and lesser repairs are scheduled for even years. All roads with current PASER ratings of 3, 4, and 5 are included in the Plan. b) 2026 Budget (minor year)—Work budgeted is as follows: Bellbrook Road from County Highway D to Tipperary Road (full wedge), and Frenchtown Road from Town of Oregon Limits to Highway D (pulverize) c) 2027-2033 priorities—LeBrun summarized additions she has made to the working draft of the Road Work Plan. She has reached out to the Town of Rutland about a possible joint road repair and culvert replacement project for Eisenhower Street in 2028. Also, for 2028-2029, if the window expires for transferring LRIP funding for Tipperary to Frenchtown Road, the Town can still apply the funds to Tipperary in 2028. 10) Grant eligibility a) Bellbrook Bridge grant eligibility—ARIP 2026-2027 cycle just closed. Inman will contact County for input on how Town can speed up the eligibility process for Bellbrook Bridge. Inman noted that the Town could apply for grants before structures appear on the ARIP list; however, the Town would need to do its own engineering study to justify the early request. b) Culvert inventory (6 to 20 feet)—of the 6 culverts in the Town listed in the inventory, 2 need replacement soon: Storytown N. of Sun Valley Parkway (good candidate for ARIP funding in 2028-2029 cycle) and Lincoln west of Tipperary (cattle pass at bottom of hill). c) LRIP—Tipperary, Judd, Locust Grove, Union, others—see 9 (c) and 10 (a) above. 11) Removing Encroachments, Road Safety, and Entering Public Lands and Orders for Removal: A letter outlining Town’s and Residents’ responsibilities for keeping rights of way clear of encroachments was enclosed with Residents’ tax bills. 12) Letter to Residents re: following speeding limits to prevent accidents—Committee reviewed draft letter prepared by Crawford. Crawford will prepare a revised draft for review and possible approval at February meeting. 13) Shoulder maintenance on Lincoln Road and other Town roads as safety measure for motorists, cyclists—Schultz explained that the new reclaimer attachment will allow Public Works staff to maintain shoulders more effectively. 14) Future agenda Items—none. 15) Future meeting date: Wednesday, Feb. 11, 2026 16) Adjournment: 10:50 a.m. Schultz (1); Crawford (2). Motion carried