Town Board Meeting — Minutes

Town of Oregon Town Board Meeting Minutes Monday, November 10th, 2025 1. Call Town Board Meeting to order Town Board Chair Carl Walser called the meeting to order at 6:29pm on Monday, November 10, 2025. 2. Roll Call Deputy Clerk Goth called roll. Present: Carl Walser, Laurie Fitzgerald, Arlan Kay, Steve Jernegan, and Tim LeBrun. Also Present: Deputy Clerk Goth. 3. Approval of minutes Motion made by LeBrun. Second by Fitzgerald to approve meeting minutes from October 14, 2025, and Board of Review meeting minutes from September 17, 2025. Motion Carried. 4. Financial Report, Loan Update and Payment Voucher Approval Chair Walser requested the Financial Report and Loan Update be voted on separate from the Payment Voucher approval to leave room for discussion on the road work payment check. Motion made by LeBrun to approve the October Financial Report and Loan Update. Second by Fitzgerald. Motion Carried 5-0. Motion made by Lebrun to approve the Payment Vouchers for November. Second by Fitzgerald. Jernegan expressed concerns with the overpayment and is seeking clarity on what is owed. Walser stated that the $41,411.21 payment is based on three different measurements and based on the last email from Payne and Dolan it is presumed that they are expecting the invoiced overpayment of $52,665.38. Jernegan asked if there have been face-to-face negotiations, Kay stated that Payne & Dolan has not communicated after attempts have been made, and that sending the $41,411.21 payment as a final payment may prompt the conversation if they are not in agreement. Motion Carried 5-0. 5. Public Comments No public comment 6. Adopt the 2026 Budget Motion made by Kay to adopt the 2026 Budget. Second by LeBrun. Motion Carried 5-0. 7. Discussion and possible action re: Resolution No. 08-2025; BCPL Loan for $230,000.00 financing park equipment, roadwork, and office trailer. The board reviewed the resolution. Motion made by Kay to approve Resolution No. 08-2025; Authorizing and Approving an application from the Board of Commissioners of Public Lands/State Trust Loan in the amount of $230,000.00, for a period of 5 years; BCPL Loan #05606227. Second by Fitzgerald. Motion carried 4-0 on a roll call vote with Supervisors Fitzgerald, Kay, Lebrun, Chair Walser voting in favor. Jernegan abstains. Town Board Meeting Minutes November 10, 2025 - Page 2 8. Building Committee a. Discussion and possible action re: Public Works Office Trailer Kay said there are a few lingering questions on siding and delivery date. Walser asked about electric hook up, Kay said that Abel is working on electric for the office trailer and the TORC office trailer. Kay reviewed the positive feedback received from Sheldon regarding the first weekend of the use of the office container. Fitzgerald added that the employees mentioned purchasing a stand-up desk to use inside and outside of the trailer. 9. Fire & EMS Report (Oregon, Brooklyn, Belleville) Belleville – Chair Walser- no updates Oregon- LeBrun noted there is a meeting Thursday, no updates. Brooklyn- Jernegan updated the board on the boiler replacement, noting the project is delayed because the brand that had been quoted is no longer available in the US. 10. Building Inspections Report There were 21 building permits issued in October 2025. 11. Board Communication and Future Agenda Item(s) Kay will not be at the January 13th board meeting. a. Future Meeting Dates: Tuesday, November 18 Plan Commission Meeting 6:30pm Thursday, November 20 Road & Traffic Safey Committee Meeting 9am Monday, November 24 Park Committee Meeting 6pm Thursday, November 27 Holiday – Town Closed Tuesday, December 9 Town Board Meeting 6pm Wednesday & Thursday, December 24 & 25 Holiday – Town Closed Wednesday & Thursday December 31 & Jan1 Holiday – Town Closed Tuesday, January 13 Town Board Meeting 6pm Tuesday, January 20 Plan Commission Meeting 6:30pm Wednesday, January 28 Park Committee Meeting 6:00pm 12. Adjournment Walser approved by unanimous consent the adjournment of the town board meeting on Monday, November 10th, 2025, at 6:50pm. Respectfully Submitted, Stephanie Goth, Treasurer/Deputy Clerk