Town Board Meeting — Agenda packet

Oregon Town Board AGENDA 1138 Union Road, Oregon, WI 53575 Monday, November 3, 2025 at 1:00 p.m. The Oregon Town Board will meet in-person and provide an option to join the meeting from your computer or phone at Join Zoom https://us02web.zoom.us/j/81370736737?pwd=cC9oVE9XS2xwanhNbjltTDV4V3lzUT09 Meeting ID: 813 7073 6737 Passcode: 1138 and can also dial in using your phone +1 312 626 6799 US (Chicago). 1. Call Town Board meeting to order 2. Roll Call 3. Approval of minutes 4. Payment Voucher Approval 5. Discussion and possible Approval re: Resolution No. 05-2025 Authorizing the Use of Section D, Line I on The Levy Limit worksheet for a Joint Fire Department (Belleville Fire Department) 6. Discussion and possible Approval re: Resolution No. 06-2025 Resolution Authorizing the Borrowing of $121,000 General Obligation Promissory Note Therefor; and Leving a Tax in Connection Therewith 7. Clerk Report 8. Adjournment Posted 10/29/25 Note: Agendas are subject to amendment after publication. Check the posting locations Town of Oregon Hall, 1138 Union Road and the Town website at www.townoforegonwi.gov. It is possible that members of and possibly a quorum of members of other governmental bodies of the town maybe in attendance at any of the meetings to gather information; however, no action will be taken by any governmental body at said meeting other than the governmental body specifically referred to in the meeting notice. Requests from people with disabilities who need assistance to participate in this meeting or hearing should be made to the Clerk’s office at 835-3200 with 48-hour notice. Town of Oregon Town Board Meeting Minutes Wednesday, October 8, 2025 1. Call Town Board Meeting to order Town Board Chair Carl Walser called the meeting to order at 1:10pm on Wednesday October 8, 2025. 2. Roll Call Clerk Hanson called roll. Present: Carl Walser, Laurie Fitzgerald, Arlan Kay, Steve Jernegan and Tim LeBrun. Also Present: Clerk Jennifer Hanson and Treasurer Stephanie Goth. 3. Preparation of 2026 Town Budget The board discussed portable offices for TORC and public works, possible financing options, reviewed current year 2025 budget revenues and expenses and looked at future year 2026 budget revenues and expenses. The board will finalize amount to finance at a later board meeting. 4. Discussion and possible action re: employee handbook, job descriptions, and town ordinances The budget includes 3% increase in salaries based on CPI with room for additional if needed. The board will review compensation options in employee handbook. The job descriptions will be updated to include administrator position to start in 2026. 5. Adjournment Walser approved by unanimous consent the adjournment of the town board meeting on Wednesday, October 8,2025 at 1:59pm. Respectfully Submitted, Jennifer Hanson, Clerk Town of Oregon Town Board Meeting Minutes Wednesday, October 15, 2025 1. Call Town Board Meeting to order Town Board Chair Carl Walser called the meeting to order at 12:00pm on Wednesday October 15, 2025. 2. Roll Call Clerk Hanson called roll. Present: Carl Walser, Laurie Fitzgerald , Arlan Kay, Steve Jernegan and Tim LeBrun. Also Present: Clerk Jennifer Hanson and Treasurer Stephanie Goth. 3. Preparation of 2026 Town Budget The town board discussed the 2026 equipment purchase request with public works employees Abel Schultz and Ryan Zurfluh. They requested a reclaimer that can be used to drag roadside gravel back into place instead of buying more gravel. Rental and sharing options were discussed. Abel discussed wanting a gas barrel at the town garage, but the town board is not considering that as an expense at this time. Ryan and Abel will be preparing the TORC to store pure sand. The board discussed the draft contract with Willscot for public work office trailer. There were four concerns: 1. 50% down on order/50% on delivery 2. Sales tax exemption 3. Include skirting 4. Abel and Ryan look at the unit. The board went over the 2026 budget line by line. Clerk Hanson explained the 2026 loan options and impact. The board discussed purchase priorities. Kay discussed outstanding payments owed. Walser discussed possible purchase of Audio Video equipment in 2026 but doesn’t have an update quote. The board discussed hearing back results from vision survey and community meeting. 4. Adjournment Walser approved by unanimous consent the adjournment of the town board meeting on Wednesday, October 15, 2025, at 2:19pm. Respectfully Submitted, Jennifer Hanson, Clerk Town of Oregon Payment Approval Report Page: 1 Report dates: 11/10/2025-11/10/2025 Nov 03, 2025 12:12PM Vendor Invoice Number Description Invoice Date Net Amount Paid Date Paid Voided Invoice Amount BCS Inc. 66 2026 TAX BILLPrinting of Tax Bills Deposit 10/20/2025 1,320.00 .00 Bucky's Portable Toilets 120 NOVEMBER20TORC Expense 11/01/2025 150.00 .00 Computer Magic, Inc. 159 13568 Lenovo 10/28/2025 247.45 .00 159 13590 Computer Support/Security 10/31/2025 760.50 .00 Coverall North America, Inc. 169 NOVEMBER20Cleaning Town Hall 11/01/2025 150.00 .00 Crack Filling Service 172 04222025 2025 Crack Filling 10/15/2025 15,000.00 .00 Creative Landscapes, Inc 1014 10312025 TORC Container 10/31/2025 12,500.00 .00 Dane County Treasurer - Sheriff 982 47186 Police Services 10/09/2025 417.38 .00 Decker Supply Co. 214 934547 Signs 10/28/2025 112.90 .00 Gordon Flesch Company 312 NOVEMBER20Copy Machine 11/10/2025 266.84 .00 Kwik Trip 439 11102025 Fuel for Town Vehicles 11/10/2025 863.67 .00 Murphy & Desmond SC 559 8209980 Legal Fees 10/30/2025 135.00 .00 Pellitteri Waste Systems 606 6366375 Residential Recycling 11/03/2025 5,078.75 .00 606 6366375 Residential Trash 11/03/2025 12,045.60 .00 606 6366375 Fuel Surcharge 11/03/2025 239.00 .00 606 6366375 Solid Waste Disposal Residential Landfill 11/03/2025 370.45 .00 Terminix Wil-Kil 997 NOVEMBER20Air Fresher 11/01/2025 10.71 .00 997 NOVEMBER20Pest Control 11/01/2025 73.44 .00 Transcendent Technologies 825 M8504 Annual Software Maintenance (Pet Licensing) 08/26/2025 378.00 .00 US Bank 842 11102025 Alliant Energy 10/27/2025 38.78 .00 842 11102025 Alliant Energy 10/27/2025 295.03 .00 842 11102025 Alliant Energy 10/27/2025 126.43 .00 842 11102025 Frontier 10/27/2025 100.32 .00 842 11102025 Pitney Bowes 10/27/2025 93.76 .00 842 11102025 Pitney Bowes 10/27/2025 103.00 .00 842 11102025 Spectrum 10/27/2025 289.98 .00 842 11102025 Exxon 10/27/2025 73.99 .00 842 11102025 Carter & Gruenwald 10/27/2025 332.62 .00 842 11102025 Madison Truck 10/27/2025 100.60 .00 842 11102025 Exxon 10/27/2025 125.00 .00 842 11102025 Landmark Coop 10/27/2025 37.99 .00 842 11102025 Sloan Implement 10/27/2025 92.61 .00 842 11102025 Qual Cell 10/27/2025 320.70 .00 842 11102025 Dorn Ace 10/27/2025 48.27 .00 842 11102025 Oregon Farm Center 10/27/2025 79.33 .00 842 11102025 Tractor Supply 10/27/2025 126.58 .00 842 11102025 Tractor Supply 10/27/2025 7.29 .00 842 11102025 NAPA Auto Parts 10/27/2025 186.99 .00 842 11102025 Tractor Supply 10/27/2025 6.60- .00 US Cellular 843 0761719889 Cell Phones for Public Works 10/10/2025 89.68 .00 Town of Oregon Payment Approval Report Page: 2 Report dates: 11/10/2025-11/10/2025 Nov 03, 2025 12:12PM Vendor Invoice Number Description Invoice Date Net Amount Paid Date Paid Voided Invoice Amount Wingra Stone Company 890 38946 Crushed Stone 10/11/2025 506.69 .00 Grand Totals: 53,288.73 .00 Dated: ______________________________________________________ Town Board Chairperson: ______________________________________________________ Town Board Supervisors: ______________________________________________________ ______________________________________________________ ______________________________________________________ ______________________________________________________ ______________________________________________________ ______________________________________________________ Town Clerk: _____________________________________________________ November 3, 2025 RESOLUTION OF THE TOWN BOARD OF THE TOWN OF OREGON RESOLUTION 05-2025 RESOLUTION AUTHORIZING THE USE OF SECTION D, LINE I ON THE LEVY LIMIT WORKSHEET FOR A JOINT FIRE DEPARTMENT, BELLEVILLE FIRE DISTRICT WHEREAS, under state law (sec. 66.0602(1)( am), Wis. Stats.), “Joint Fire Department” means a joint fire department organized under sec. 61.65(2)(a)3., or 62.13(2m), or a joint fire department organized by a combination of two or more cities, villages, or towns under sec. 66.0301(2), WHEREAS, the Town of Oregon is a member of a joint fire department by statute, WHEREAS, the joint fire department’s district total charges assessed for the current year compared to the prior year, increased 4.67% which is less than or equal to the percentage change in the Consumer Price Index (CPI) from September 1, 2024 through August 31, 2025 plus 2%, WHEREAS, all municipalities covered by the joint fire department must adopt a resolution supporting the increase, THEREFORE BE IT RESOLVED, the increase in assessed charges results in the Town of Oregon exceeding its levy limit, allowing an adjustment in Section D, Line I on the 2025 levy limit worksheet and the Oregon Town Board supports this increase, Adopted and recorded this 3rd day of November 2025. TOWN OF OREGON DANE, WISCONSIN ______________________________________ Carl Walser, Town Chair Attest: _______________________________________ Jennifer Hanson, Clerk