Road & Traffic Safety Committee Meeting — Agenda packet

Town of Oregon Road & Traffic Safety Committee Agenda Thursday, September 18, 2025 at 9:00am Oregon Town Hall, 1138 Union Road, Oregon, WI 53575 1. Call meeting to order 2. Roll Call 3. Introduction of New Road and Traffic Safety Committee Chair 4. Approval of Minutes 5. Public Comments 6. Public Works Report (Schultz) a. School bus stop on Purcell Road b. Safety concerns at MM and Kennedy Park Road c. Movable message board d. Update (LeBrun, Schultz)--results of speed study on Glenway Road 7. Raven Oaks project cost overrun (LeBrun, Jones, and Schultz) 8. Discussion and possible action re: Road work plan 2026-2030 a. PASR ratings b. 2026 plan and budget request 9. Contract language revisions a. Sealcoating b. Projection completion 10. Letter to remind Residents to keep ROW clear of vegetation and other visual obstructions 11. Agenda Items for future meetings a. Speeding on Netherwood Road (a.m. and p.m. rush hours) b. Why Bellbrook Bridge did not qualify for grant money in current funding cycle (Inman) c. LRIP; eligibility for grants for Tipperary, Judd, Locust Grove, and Union Roads (LeBrun, Sommerfeld) d. Possible collaboration with Town of Montrose for road repairs on Judd Road e. State of Wisconsin Culvert Inventory (Inman) f. Poor visibility at intersection of Hillcrest and Couty A g. Possible collaboration with Dane County (culvert between Locust Grove Road and Anderson Farm County Park h. Safety concerns re: Iron Man 12. Set future meeting date 13. Adjournment Posted 08/18/25 Amended 09/17/25 Note: Agendas are subject to amendment after publication. Check the posting locations Town of Oregon Hall, 1138 Union Road and the Town website at www.townoforegonwi.gov. It is possible that members of and possibly a quorum of members of other governmental bodies of the town maybe in attendance at any of the meetings to gather information; however, no action will be taken by any governmental body at said meeting other than the governmental body specifically referred to in the meeting notice. Requests from people with disabilities who need assistance to participate in this meeting or hearing should be made to the Clerk’s office 608- 835-3200 with 48-hour notice. 1 Town of Oregon Road and Traffic Safety Committee Meeting Minutes Thursday, Aug 14, 2025 1. Call Meeting to Order: 9:00 a.m. 2 Roll Call: Members present—Arlan Kay, Abel Schultz, Chuck Crawford, Jeff Jones, Susan LeBrun, Robert Pultz, Corey Inman, Laurie Fitzgerald. Absent: Steve Sommerfeld 3. Approval of July 10, 2025, minutes, as amended. 4. Public Comments: a) Larry Seibert, 5378 Alpine Road—culvert at his property needs additional clearing of debris to the west; has concerns about speeding and safety for walkers and bikers on Alpine Road b) Kurt Popp, President, McKay Nursery, 5655 Lincoln Road. Request for permit to add commercial driveway to the west of existing driveway (to handle large deliveries). See Item 6. 5. Discussion and possible action re: discussion with Dane County about a joint project to install culvert between Locust Grove Road and Anderson Farm County Park—nothing to report. 6. Discussion and possible action re: 2nd driveway request for McKay Nursery, 5655 Lincoln Road. Motion: the Road and Traffic Safety Committee recommends that the Board of Supervisors approve a special variance to add commercial driveway at 5655 Lincoln Road. Crawford (1); LeBrun (2). Motion carried. 7. Discussion and possible action re: school bus stop at 6141 Purcell Road—To Do (Schultz): a) Put up additional crossing reminder sign b) Follow up with School District to see if route direction has been reversed for 2025-26 school year c) Follow up with Shapiro family 8. 2025 projects (cost overrun)—The Raven Oaks Project came in with a $50,000 plus overage. LeBrun reported that discussion with Payne and Dolan is on-going. To Do: Follow-up with Payne and Dolan and report progress at September committee meeting (LeBrun, Jones, Schultz). 2 9. Discussion of proposed revisions to contract language for future seal coating projects—revisions are still being prepared. To Do: Crawford and Pultz will incorporate sample contract language from Dane County and DOT (as shared by LeBrun and Inman) into the proposed revisions. 10. Pavement markings 2025 project and plans for 2026--Committee discussed candidates for striping in 2026 (approximately 9 miles at $1000 per mile estimate based on 2025 rates from Dane County): a) Lincoln Road west of intersection with Fish Hatchery b) Glenway between County A and Lincoln Road c) Hillcrest between A and Lincoln Road d) Union Road for one mile north of A e) Sun Valley Parkway (possible collaboration with Town of Montrose-Schultz will follow up) f) Purcell Road (possible collaboration with City of Fitchburg}—LeBurn will follow up Motion: Request the Town of Oregon Board of Supervisors to budget $9000 for 2026 striping projects: LeBrun (1); Crawford (2). Motion carried. 11. Update and possible action re: Bellbrook Bridge and availability of grant money, per WIDOT’s Local Program Symposium on 2026-2031 Funding Cycle (May 22, 2025). a) Bellbrook Bridge is not listed for 2025-2026 grant eligibility (per Inman). Pros and cons and cost of upgrading roadway and culvert in the meantime were discussed. LeBrun will follow up. b) State of Wisconsin culvert inventory project. Inman reported results for two culverts: V-13-187 (Storytown)— superstructure critical, rated 2; V-13-190 (Lincoln)— superstructure critical and deck critical, rated 2. Load posting of 10 tons is recommended for both locations. c) To Do: Inman will reach out to find out why Bellbrook Bridge did not make this year’s grant eligibility list. 12. Discussion and possible action re: road and traffic safety concerns: a) Discussion and possible recommendations re: Ironman 70.3 Event 9/6/2025. Going forward, committee may want to review safety concerns, such as unsafe stretches on town roads. Should Town require permit fees? b) Sight distance at County A and Hillcrest: no new developments 3 c) Improving safety for residents crossing County MM at Kennedy Road—To Do: LeBrun will follow up with Village of Oregon and Dane County about feasibility of doing a speed study (like the one done on Glenway (see 12.f below) d) Movable message board (possible uses)—Nothing to report. Steve Jernegan is looking for used message boards that the Town could purchase. e) Resident concern re: speed on Netherwood Road from Fish Hatchery 6:30 a.m-8:30 a.m.; 3:00 p.m.-5:30 p.m.—Tabled f) Dane County Sheriff Speed Board on Glenway—committee reviewed results of the study. To Do: LeBrun will follow up to see who requested this study. 13. Discussion and possible action re: informing Residents of the need to keep Rights of Way clear of vegetation and visual obstructions (Pultz letter). Tabled until September meeting. 14. Discussion and possible action re: 2026 road plan--Committee discussed tasks to do and decisions that need to be made as the Committee prepares 2026 plan and budget request, as well as updating five year plan (2026- 2030: a) Compile PASR ratings for 2025 (LeBrun—Tabled until September meeting. b) 2026 road plan (maintenance/sealcoating year) c) 2027-2030 priorities i. Move Marie Road to 2029 (major project year) ii. Identify a maintenance project for 2026 to fill open slot left by Marie Road iii. Consider moving Judd Road to 2029 (allowing Town to pursue joint project with Town of Montrose) iv. Check eligibility for grants for following projects a. Tipperary b. Judd Road c. Locust Grove Road d. Union Road To Do: LeBrun—check with Steve Somerfeld about LRIP application deadlines Schultz: 1. check with Town of Montrose Public Works crew about joint project on Judd Road. 2. Prepare priority list for 2028 seal coating projects. 4 15. Set future meeting date: 9 a.m., Thursday, Sept. 18, 2025 16. Adjournment: 12:00 p.m. 5 Town of Oregon Residents: (DRAFT ONLY) The Township has enlisted a Road Traffic Safety Advisory Committee to investigate and make recommendations to the Town Board to improve our roadways . A reoccurring issue the Committee has identified is traffic hazards, which are erected or growing in the right of way adjacent to roadways. Such hazards can directly impact road safety by impairing sight lines or preventing mow ing. Lando wners may not be aware of such traffic hazards. In some cases towns/lando wners have been found liable for damages incurred as a result of such road hazards. A 2015 legal memorandum from the Wisconsin Towns Association clarifies the authority and responsibility of a Town to enter the right of way or private land to remove vegetation and/or cultivation when it creates a hazard. Wisconsin Towns have an easement into the right of way and authority to mow, cut, and remove road safety hazards. WI Statute 82.03 (5). The Town of Oregon has determined that landowners will first be notified and given an opportunity to remove any identified hazard within their property lines/r ight of way. The Committee and Town would prefer the landowner them selves remove such hazards to ensure: (1) mowing is possible along the road; and (2) sight lines are not impaired. When identified hazards are not removed the Township has both the authority and respons ibility to enter and rectify these issues. If contacted, your cooperat ion is greatly appreciated. Construction to driveways or use of heavy machinery within the right of way requires a permit from the Town of Oregon. The Town of Oregon is cogniza nt and respectful of private property rights, however this must be balanced with road safety for everybody. Oregon Town Board of Supervisors Road Traffic Safety Advisory Committe 6 7 8 9 2026-2030 Road Work Plan and Budget Projections Draft for discussion, 22 May 2025. Revised 17 Sept 2025 2026 Minor Project Year West Side 1. Bellbrook Road “Hill” . 0.4 miles, full wedge @ $60,000/mile $24,000 2. Bellbrook Road, culvert at DNR ground $5,000 ??? a. DNR provides culvert, Town installs 3. French Town Road, 0.3 miles, pulverize, repave, add gravel, $200,000/mile $7 0,000 4. Striping, must coordinate with other road work. $ 10,000 Total $ 104,000 to 109,000 Add 10% contingency $ 115,000 to 120,000 Striping Candidates for 2026. (Approx mileage), ($1,000 +/ per mile). • Lincoln Road, Fish Hatchery Road to Storytown Road, 1.0 miles • Sun Valley Parkway, 1.5 miles • Glenway Road, CTY A to Lincoln Road, 1.5 miles • Hillcrest Road, CTY A to Lincoln Road, 1.6 miles • Union Road, 4.5 miles 2027, Major Project Year East Side 1. Rome Corners, 1.1 miles pulverize, repave, add gravel @ $200,000/mile $220,000 2. Locust Grove Road, 1.38 miles 1. Engineering investigation, drainage at bridge --(TBD)— 2. Pulverize, repave, add gravel @ $200,000/mile $276,000 3. Correct Drainage issues at Railroad bridge. --(TBD)— 4. Coordinate with Dane County Parks, new drive access, water diversion and retention possibilities. 3. Apply TRIP grant funds ($17,500) Total $478,500 Add 10% contingency $526,350 10 2028 Minor Project Year East Side + 1. Fahey Heights, Seal Coating @ $20,000/mi x 1.01 miles = $21,000 a. Harding (0.37), Johnson (0.21), Tyler (0.10), Coolidge (0.13) Taft (0.08) Kennedy (0.11) 2. Eisenhower, (0.28) mi., wedge @ 60,000/mi $ 18,000 3. Oregon Trail, Seal Coating @ $20,000/mi x (0.57) mi = $12,000 a. Oregon Tr. (0.32), French Glen (0.20), French Ct.; (0.05) 4. Alpine Road, Seal Coating @ $20,000/mi x 1.6 miles $32,000 Total $ 83,000. Add 10% contingency $ 92,000, 2029 Major Project Year West Side 1. Tipperary Road, South end, 1.6 mi, pulverize, repave, add gravel @ $200,000 = $320,000 2. Judd Road, (partial share with Montrose), 1.11 miles, Double wedging up to pulverize and overlay, plus 10% contingency. $74,000 to $244,000 3. Marie Road, (0.4 +/-), Needs major work, Wedge ? $24,000 Pulverize ? $80,000 ? Total $414,000 to 644,000 Add 10% contingency $455-709,000 2030 Minor Project Year --------- Side 1. Seal Coating---but where? 2. Striping ---???--- 3. Wedging ---???--- 11 Grant Options to actively pursue Judd Road, 1.11 miles, Double wedging up to pulverize and overlay, plus 10% contingency. $74,000 to $244,000 Bellbrook Bridge, dependent upon deterioration rating. $500,000 to $600,000, or big culverts ???, 100% Fed funding, 2029-30 possible with 18-month design and approval process, fees about 10%. Bellbrook Road, 2.0 miles, work to be determined. Union Road, from Brooklyn to Tony Lane, In process, $----- 2031 Project ??? ARIP, Agriculture Road Improvement Program, possible candidates 1. Purcell Road, in conjunction with Fitchburg 2. Bellbrook Road 3. Tipperary Road Transfer TRIP funds, $17,500. to road work before 2029. Determine if this can be switched from Tipperary to Rome Corners Road. I nvestigations • Coordinate with Fitchburg on schedule of Purcell Road work. • Cooperation with Town of Montrose, Judd Road, grant possibilities and shared costs. • Smaller subdivisions, Identify as group(s) conditions • Value of striping. 12 8 August 2024. Rev 15 August 2024 Road and Safety Planning Guide Abel has suggested separating the road work into the following budget categories: 1. Operation 2. Maintenance 3. Capital Projects Operation includes the regular and seasonal work by the Patrolmen: a) Snow plowing b) Mowing, Roadsides and Parks Maintenance includes regular work that is anticipated almost every year. The work will be completed by Patrolmen or contracted. Estimated costs are for materials or contracted costs based on previous budget line items and will vary year to year. Some could be bunched together under a general heading, while others are best as budget line items. a) Salt and Sand $40,000/year b) Gravel, typical year $8.00/ton x 12 tons/load x 10 loads =$1,000/year c) Crack filling $15,000/year d) Pot hole filling with cold mix , material only $5,000/year e) “Poor man’s” wedging (rebuild pavement edges with cold mix) f) Shouldering (adding gravel or reshape edges for better drainage) g) Tree trimming $ 6,000/year h) Repainting center stripes (5+/- year life) (New) Capital Improvements are major road projects that may require borrowing. a) Pulverizing and repave $180,000/mile a. Add gravel to raise and reinforce base $ 20,000/mile b) Overlay over existing, 2.5” thick $140,000/mile c) Full Wedge $ 60,000/mile d) Wedging, per lane $30,000/mile e) Seal Coating, full width, contracted $20,000/mile f) Culvert replacement $ 5,000/year g) Paint centerline stripes $. 7,500 13 2025 Budget proposal 1. 2024 work on Union Road and South Perry Parkway, work by of Village of Oregon to pay Village of Oregon in 2025 $. 30,000 2. South Tipperary, pulverize & repave, add gravel for 1.6 miles $320,000 a. Other option to be Raven Oaks in 2025 3. Stripe Netherwood, Hillcrest, Lincoln, Fish Hatchery Rd $. 7,500 4. Culverts $. 5,000 Total $ 362,500 Add 10% contingency $400,000 14 Pavement Rating Rating Year At Municipal Location At Offset Toward Municipal Location Toward Offset (Optional Field) Segment Length County - Municipal Code Current Pavement Rating and Year Units (F = Feet/ M = Miles) 15 Pavement Rating Rating Year At Municipal Location At Offset Toward Municipal Location Toward Offset (Optional Field) Segment Length County - Municipal Code Current Pavement Rating and Year Units (F = Feet/ M = Miles) 16 Pavement Rating Rating Year At Municipal Location At Offset Toward Municipal Location Toward Offset (Optional Field) Segment Length County - Municipal Code Current Pavement Rating and Year Units (F = Feet/ M = Miles) 17 Pavement Rating Rating Year At Municipal Location At Offset Toward Municipal Location Toward Offset (Optional Field) Segment Length County - Municipal Code Current Pavement Rating and Year Units (F = Feet/ M = Miles) 18 Pavement Rating Rating Year At Municipal Location At Offset Toward Municipal Location Toward Offset (Optional Field) Segment Length County - Municipal Code Current Pavement Rating and Year Units (F = Feet/ M = Miles) 19 Pavement Rating Rating Year At Municipal Location At Offset Toward Municipal Location Toward Offset (Optional Field) County - Municipal Code Section Length Current Pavement Rating and Year Units (F = Feet/ M = Miles) 20 Pavement Rating Rating Year At Municipal Location At Offset Toward Municipal Location Toward Offset (Optional Field) County - Municipal Code Section Length Current Pavement Rating and Year Units (F = Feet/ M = Miles) 21