Road & Traffic Safety Committee Meeting — Minutes

Town of Oregon Road and Traffic Safety Committee Meeting Minutes Thursday, September 18, 2025 1. Call Meeting to Order: 9:00 a.m. 2. Roll Call: Members present—Arlan Kay, Abel Schultz, Chuck Crawford, Jeff Jones, Susan LeBrun, Robert Pultz, Corey Inman, Laurie Fitzgerald. Absent: Steve Sommerfeld, Abel Schultz. 3. Announcement of new Chair: Sue LeBrun is the new Chair of the Road and Traffic Safety Committee. Arlan Kay will continue to serve as a member of the Committee. Robert Pultz thanked Arlan for setting up the Committee and serving as Chair. Arlan will continue to serve on the Committee. 4. Approval of August 14, 2025, minutes. Kay (1); Pultz (2): motion carried. 5. Public Comments: Steve Jernegan, 5464 Alan Drive. Asked Committee about progress resolving concerns about brush removal in the Right of Way at 5447 West Netherwood Road. Kay explained that the Board of Supervisors is working with property owners to resolve the concern. 6. Public Works Report a) School bus stop on Purcell Road: tabled b) Safety concerns at uncontrolled intersection of County MM and Kennedy Park Road: the Committee has received a response from Charlene Schmid, Highway Engineer, Dane County Highway and Transportation, 09/03/2025. The intersection does not meet Dane County’s criteria for installing crosswalk markings, as there are no existing sidewalks or curb ramps. The Committee discussed a variety of traffic calming measures that could be considered in lieu of crosswalk markings and reducing speed limit to 35 mph: • asking the County to move the 55 mph sign farther south (past the intersection of MM and County A; • posting signs to alert residents to the entrances to Kennedy Heights Park and Bicentennial Park; • installing orange flags to alert motorists driving south from Brooklyn that speed limit is dropping to 45 mph. • LeBrun will follow up with Charlene Schmid Motion: Committee recommends that the Park Committee arrange to have signs on Hwy MM announcing the entrances to Kennedy Heights Park and Bicentennial Park. Kay (1); Pultz (2): motion carried c) Movable message board: Kay reported that Board of Supervisors has approved the Committee’s recommendation to add this item to the 2026 Budget. d) Follow-up on why speed study was done on Glenway Road from Glenway Circle northbound to Lincoln Road. Tabled. LeBrun will follow up with Dane County Sheriff. 7. Raven Oaks Project cost overrun—Because of discrepancy between the Town’s measurement of tonnage of gravel required and the amount of tonnage of gravel charged to the Town by Payne and Dolan, the Raven Oaks Project came in with a $50,000 plus overage (invoice $517, 334). Committee members have re-measured the distances using three different methods and conclude that Payne and Dolan should reduce the invoice by $10,00 to $15,000. Motion: the Road and Traffic Safety Committee recommends that the Board of Supervisors approve payment of $506,080.18 to Payne and Dolan. LeBrun (1); Crawford (2): motion carried 8. Discussion and possible action re: Road Work Plan for 2026-2030 a) PASR ratings: tabled b) Changes to 2026 budget request: add Purcell Road to the list of proposed striping sites (will require additional $1500 for the 2026 striping project; Bellbrook Road culvert (current estimate of $5000 subject to change pending final agreement with DNR) c) 2027—Motion: reduce request for Locust Grove Road to full wedge (no pulverizing). This will bring estimated cost down to $85,000 to $95, 000) LeBrun 1); Jones 2): motion carried. d) 2028—maintenance year. Alpine Road will need sealcoating. Town of Brooklyn has already sealcoated its portion of Alpine Road. e) Motion: Approve 2026-2030 Road Plan as amended. Kay 1); Crawford 2): motion carried. 9. Contract language revisions: tabled. 10. Letter to remind Residents to keep ROW clear of vegetation and other visual obstructions: Committee reviewed draft letter and accepted it with one revision (delete last sentence in second to last paragraph). Crawford (1); Kay (2):motion carried. 11. Agenda items for future meetings a) Update on Bellbrook Bridge status re: grant funding b) LRIP grant requests due end of Oct. Inman is working on drafts of grant requests for Judd Road and Tipperary. c) Contract language revisions. Recommendations ready for discussion October 2025 (Pultz and Crawford). d) Permitting for road events (triathlons, bicycle races, etc.) e) Traffic calming on Sun Valley Parkway f) Collaborations with neighboring townships 12. Set next meeting date: 9 a.m., October 23, 2025 13. Adjournment: 11:20 a.m. Inman 1); Jones 2): motion carried