Town Board Meeting — Agenda packet

Oregon Town BoardAGENDA 1138 Union Road, Oregon, WI 53575 Tuesday, September 9, 2025, at 6:00 p.m. The Oregon Town Board will meet in-person and provide an option to join the meeting from your computer or phone at Join Zoom Meeting https://us02web.zoom.us/j/81370736737?pwd=cC9oVE9XS2xwanhNbjltTDV4V3lzUT09 Meeting ID: 813 7073 6737 Passcode: 1138 and can also dial in using your phone +1 312 626 6799 US (Chicago). 1. Call Town Board Meeting to order 2. Roll Call 3. Approval of minutes 4. Approval of Financial Report, Loan Update and Payment Vouchers 5. Public Comments 6. Road & Traffic Safety Committee Report a. Discussion and possible Approval re: Driveway Permit Variance 5655 Lincoln Road b. Discussion and possible Approval re: Payne & Dolan overage for Raven Oaks c. Discussion and possible Action re: Dane County Highway & Transportation County Highway A (STH 69 to CTH D) Overlay Project d. Discussion and possible Action re: 2026 Road Work 7. Building Committee Report a. Discussion and possible Action re: Public Works Office Trailer b. Discussion and possible Action re: Town of Oregon Refuse Center (TORC) Office Trailer 8. Park Committee Report 9. Discussion and possible Action re: Board of Commissioners of Public Lands (BCPL) Loan Application Request Form Municipal General Obligation Loan Application for Kennedy Park Playground Equipment, Public Work Office Trailer, and TORC Office Trailer 10. Discussion and possible Action re: 2026 Dane County Sheriff contract pricing 11. Public Works Report a. Discussion and possible Action re: damage claim during ROW mowing. b. Discussion and possible Approval re: Agreement for Joint Ownership and Use of Stump Cutter Skid Steer Attachment Towns of Dunn, Oregon, and Rutland c. Update re: Storytown Cemetery driveway d. Update re: 2025/2026 contract road salt pricing e. Update re: trailer purchase f. Discussion and possible Action re: Hiring Seasonal Snow-plow Driver 12. Fire & EMS Report (Oregon, Brooklyn & Belleville) a. Discussion and possible Approval re: Resolution 04-2025; Authorizing Adjustment to the Municipal Levy Limit for Increases in Charges Assessed by the Brooklyn Fire and EMS 1 Protection District Inc b. Discussion and possible Action re: possible one year loan to cover OAFED capital equipment 13. Town of Oregon Refuse (TORC) Report a. Update re: burning and ashes 14. Vision Committee Report a. Community Input Meeting is Tuesday, September 16 at 5:00pm 15. Building Inspections Report 16. Assessor Report a. Board of Review is Wednesday, September 17 12pm-2pm & Additional b. Discussion and possible Action re: Update to 6-Year Contract with Accurate Appraisal 17. Clerk Report a. Update re: computer purchase and additional Badger Book b. Update on future update needed to DS200 18. Board Communication and Future Agenda Item(s) a. Discussion and possible Action re: Employee Handbook and Job Descriptions b. Future Meeting Dates: Monday, September 15 Town Board Meeting 3pm Tuesday, September 16 Vision Community Input Session 5:00pm-8:00pm Wednesday, September 17 Board of Review 12pm-2pm Wednesday, September 17 Joint Brooklyn Fire & EMS District Board Meeting 5:30pm Wednesday, September 17 Dane County Towns Association Meeting (Westport Town) 6:30pm Thursday, September 18 Road & Traffic Safety Committee Meeting 9am Wednesday, September 24 Joint Oregon Fire & EMS District Board Meeting 6:30pm Wednesday, October 1 Park Committee Meeting 6pm Wednesday, October 8 Town Board Budget Work Session 12pm Tuesday, October 14 Town Board Meeting 6pm Wednesday, October 15 Town Board Budget Work Session 12pm Tuesday, October 21 Plan Commission Meeting 6:30pm Wednesday, October 22 Town Board Budget Work Session 12pm Wednesday, October 29 Park Committee Meeting 6pm Monday, November 10 Budget Public Hearing and Special Town Meeting of Electors to Adopt Town Tax Levy 6pm Monday, November 10 Town Board Meeting (immediately following meeting of electors) Tuesday, November 18 Plan Commission Meeting 6:30pm Monday, November 24 Park Committee Meeting 6pm Thursday, November 27 Holiday Town Closed Tuesday, December 9 Town Board Meeting 6pm Wednesday & Thursday, December 24 & 25 Holiday Town Closed Wednesday & Thursday December 31 & Jan1 Holiday Town Closed 19. Adjournment Posted 9/2/25 Note: Agendas are subject to amendment after publication. Check the posting locations Town of Oregon Hall, 1138 Union Road and the Town website at https://townoforegonwi.gov. It is possible that members of and possibly a quorum of members of other governmental bodies of the town maybe in attendance at any of the meetings to gather information; however, no action will be taken by any governmental body at said meeting other than the governmental body specifically referred to in the meeting notice. Requests from people with disabilities who need assistance to participate in this meeting 608-835-3200 with 48-hour notice. 2 3 4 5 6 Title7/31/20258/31/20251-10001Cash - SBCP Checking(31,758.03) 323,565.67 1-10003 SBCP General Tax Account 274,746.56 59,730.371-10004LGIP Bi-Centenial Park186,605.06 187,296.60 1-10008 LGIP General 575,063.96 577,051.14 1-10009 LGIP - Lamont Park39,598.34 39,745.09 1-10010SBCP Bi-Centennial Park *14612,498.19 12,541.98 1-10014 SBCP Park Fund *1458 40,758.83 40,901.64 1-10019 LGIP Capital Outlay 53,039.71 53,236.27 1-10020LGIP Cultural & Recreation2,316.02 2,324.60 1-10021 LGIP Hwy Equipment 47,239.06 47,414.12 Total Cash 1,200,107.70$ 1,343,807.48$ Town of OregonAugust 31st, 2025Beginning Cash BalanceRevenuesExpendituresEnding Cash Balance1,200,107.70 369,635.59 225,949.70 1,343,793.59 7 Account BalancesTitle 7/31/20258/31/20251-10001Cash - SBCP Checking(31,758.03)323,565.671-10003SBCP General Tax Account274,746.56 59,730.37 1-10004LGIP Bi-Centenial Park186,605.06187,296.60 1-10008LGIP General575,063.96 577,051.14 1-10009LGIP - Lamont Park39,598.34 39,745.09 1-10010SBCP Bi-Centennial Park *112,498.1912,541.981-10014SBCP Park Fund *145840,758.8340,901.641-10019LGIP Capital Outlay53,039.7153,236.271-10020LGIP Cultural & Recreation2,316.022,324.601-10021LGIP Hwy Equipment47,239.0647,414.12Total Cash 920,647.28$ 1,063,322.17$ Total Park Funds 279,460.42$ 280,485.31$ Total Cash 1,200,107.70$ 1,343,807.48$ 8 9 10 September 9, 2025 11 12 13 14 15 16 17 18 19 Date _______________Municipality _________________________________________ County _________________Include type of municipality (e.g. Town of Lake Tomahawk)Municipal Mailing Address __________________________________________________________________________Overnight Mail Address__________________________________________________________________________If different from above (no P.O. Box)Head of Municipality _________________________________________ Phone (w) _________________ Mailing Address _________________________________________ (h) __________________________________________________________ (c) _________________Email _________________________________________ Municipal Clerk _________________________________________ Phone (w) _________________Mailing Address _________________________________________ (h) __________________________________________________________ (c) _________________Email _________________________________________ Finance Dir/Treasurer _________________________________________ Phone (w) _________________ Mailing Address _________________________________________ (h) __________________________________________________________ (c) _________________Email _________________________________________Financial Advisor/Firm _________________________________________ Phone (w) _________________Email _________________________________________ (c) _________________Loan Purpose __________________________________________________________________________Loan Amount $_____ __________Loan Term _______YearsEstimated Date Funds Needed: ______________________________Dates of Next Two Board/Council Meetings: ____________________________________________________________12/2018Clerk Signature BCPL Loan Application Request FormMunicipal General Obligation Loan 20 August 28, 2025Carl WalserChairpersonTown of OregonDear Mr. Walser,Enclosed/attached you will find the updated Schedule A regarding the estimated contract costs for 2026 for your municipality.With the uncertainty of the Federal funding available for Dane County in the coming year, we have used the best numbers/projections we currently have. At this point in time, we believe the health insurance costs will remain the same for 2026, and that dental insurance will have a very small increase.pay increase, based on the uncertainty of that increase we did not include it in the projection for 2026.Your contract is currently providing 4 hours of coverage per month. In an effort to concerns or requests for changes in coverage.We look forward to continuing to provide your community policing services throughout 2026. We appreciate your support and commitment to our partnership in the upcoming year.Please feel free to contact me directly at (608) 284-6870 with any questions you may have. Thank you.Sincerely,KALVIN D. BARRETTSHERIFF OF DANE COUNTYKerry PorterCaptainField Services Division 21 Town of Oregon2026Hourly ProjectionOvertime CoverageAverage Deputy's wage with benefits108.85$ Liability Insurance1.11$ Initial Training1.35$ Inservice Training0.39$ Portable Radio Depreciation0.53$ Hourly Deputy's Wage and Support Costs112.23$ Vehicle Depreciation1.21$ Gasoline1.15$ Vehicle Insurance0.02$ Vehicle Equipment Depreciation1.59$ Flares, Medical Supplies0.01$ Vehicle Maintenance Cost0.36$ Cell Phone0.05$ Hourly Vehicle Cost4.39$ Hourly Wage, Support and Vehicle Costs116.62$ Dane County's Indirect Cost (7.5%)8.75$ Total Hourly Cost125.37$ Estimated 4 hours per month6,017.76$ 22 2025 & 2026 Average Deputy I-II cost projectionHigh-End AverageDI-II202520252026202620262026Range 15, Step 7eff 12/15/24eff 6/29/25eff 12/14/25eff 6/28/26eff 12/14/25eff 6/28/26PP1-14PP15-26PP1-14PP15-26PP1-14PP15-26Pay Rate40.48 40.48 40.48 40.48 43.59 43.59 Pay Rate (15/9)Longevity 6%2.43$ 2.43$ 2.43$ 2.43$ 6.54$ 6.54$ Longevity 15%Incentive 12%4.86$ 4.86$ 4.86$ 4.86$ 7.85$ 7.85$ Incentive 18%SubTotal47.77 47.77 47.77 47.77 57.98 57.98 SubTotalRetirement 15.19%7.26 7.26 7.26 7.26 8.81 8.81 RetirementSS 3.65 3.65 3.65 3.65 4.44 4.44 SS Health (family HMO)15.52 15.52 15.52 15.52 15.52 15.52 Health HMO-FamilyDental (family)0.90 0.90 0.94 0.94 0.94 0.94 Dental (family)Disability (STD&LTD0.20 0.20 0.20 0.20 0.22 0.22 Disability (STD&LTD)Life0.01 0.01 0.01 0.01 0.01 0.01 LifeW/C1.11 1.11 1.11 1.11 1.35 1.35 W/CU.A.0.38 0.38 0.38 0.38 0.38 0.38 U.A.Total Hourly76.80 76.80 76.84 76.84 89.65 89.65 Total HourlyPP's14 12 14 12 14 12 PP'sHours1,050 900 1,050 900 Average975975Hours 80,640.00$ 69,120.00$ 80,682.00$ 69,156.00$ $83.2587,408.75$ 87,408.75$ 149,760.00$ 149,838.00$ 174,817.50$ *with the increase in POS Health Insurance, many people changed to HMO, projection changed to HMOOVERTIME RATESeff 12/15/24eff 6/29/25eff 12/14/25eff 6/28/26eff 12/14/25eff 6/28/26DI-IIPP1-14PP15-26PP1-14PP15-26PP1-14PP15-26Pay Rate40.48 40.48 40.48 40.48 43.59$ 43.59$ Pay Rate (15/9)Overtime Rate60.72$ 60.72$ 60.72$ 60.72$ 65.39$ 65.39$ OT RateLongevity 6%3.64$ 3.64$ 3.64$ 3.64$ 9.81$ 9.81$ Longevity 15%Incentive 12%7.29$ 7.29$ 7.29$ 7.29$ 11.77$ 11.77$ Incentive 18%SubTotal71.65$ 71.65$ 71.65$ 71.65$ 86.97$ 86.97$ SubTotalRetirement10.88$ 10.88$ 10.88$ 10.88$ Average13.21$ 13.21$ RetirementSS5.48$ 5.48$ 5.48$ 5.48$ 6.65$ 6.65$ SS W/C1.67$ 1.67$ 1.67$ 1.67$ $99.272.02$ 2.02$ W/CHourly89.68$ 89.68$ 89.68$ 89.68$ 108.85$ 108.85$ Total Hourly*Hourly projections: Used the Highest possible cost for projection, actual cost is billed.23 Percentages and Calculations Used in Cost Projections for Deputies20252026Sworn Retirement %:15.19%15.19%Social Security:7.65%7.65%Health HMO/F:15.52$ 15.52$ Health HMO/S:6.60$ 6.60$ Health POS/F22.14$ 22.14$ Health POS/S9.42$ 9.42$ WPPA Dental/F:0.90$ 0.94$ WPPA Dental/S:0.32$ 0.33$ Disability:Life:W/C Sworn:2.32%2.32%2025 - ACTUAL COSTS SELECTIONMonthly PremiumCOUNTY PAYSEMPLOYEE PAYSHourly County CostHMOSINGLE1,073.27$ 1,073.27$ -$ $6.60HMO FAMILY2,522.18$ 2,522.18$ -$ $15.52POSSINGLE1,683.62$ 1,531.13$ 152.49$ $9.42POS FAMILY3,956.51$ 3,597.93$ 358.58$ $22.14DENSINGLE51.75$ 51.75$ -$ $0.32DENFAMILY145.51$ 145.51$ -$ $0.902026 - PROJECTED COSTS SELECTIONMonthly PremiumCOUNTY PAYSEMPLOYEE PAYSHourly County CostHMOSINGLE1,073.27$ 1,073.27$ -$ $6.60HMO FAMILY2,522.18$ 2,522.18$ -$ $15.52POSSINGLE1,683.62$ 1,531.13$ 152.49$ $9.42POS FAMILY3,956.51$ 3,597.93$ 358.58$ $22.14DENSINGLE54.34$ 54.34$ -$ $0.33DENFAMILY152.79$ 152.79$ -$ $0.94 varies depending on individual's selections 24 25 26 27 28 29 30 31 32 33 Stump Cutter Use and Ownership Agreement 6-24-2025 Agreement for Joint Ownership and Use of Stump Cutter Skid Steer Attachment Towns of Dunn, Oregon, and Rutland This Stump Cutter Skid Steer Attachment Use and Ownership Agreement (hereinafter the "Agreement") is made this 24th day of June 2025, by: The TOWN OF DUNN, Dane County, Wisconsin, a Wisconsin municipal corporation, with its principal office located at 4156 County Highway B, McFarland, Wisconsin (hereinafter "Dunn"), and The TOWN OF OREGON, Dane County, Wisconsin, a Wisconsin municipal corporation, with its principal office located at 1138 Union Road, Oregon, Wisconsin (hereinafter "Oregon"), and The TOWN OF RUTLAND, Dane County, Wisconsin, a Wisconsin municipal corporation, with its principal office located at 4177 Old Stage Road, Brooklyn, Wisconsin (hereinafter "Rutland"). RECITALS A. Dunn, Oregon, and Rutland have jointly purchased a Fecon Stumper FST280 Standard Flow rated at 15-25 GPH, including XHD mount Stump Cutter Skid Steer Attachment (hereinafter the "Stump Cutter") from Bobcat of Janesville, pursuant to a municipal/government purchase agreement. B. Dunn, Oregon, and Rutland intend to share the use, benefits, maintenance, responsibilities, sales proceeds of, and ownership of the Stump Cutter pursuant to the terms and conditions of this Agreement. 34 Stump Cutter Use and Ownership Agreement 6-24-2025 AGREEMENT 1. Payment. a. Stump Cutter - Dunn, Oregon, and Rutland shall each contribute an equivalent value toward the purchase in exchange for a proportional share in ownership. 2. Insurance. a. First Party Coverage The Town of Dunn shall carry liability and comprehensive on the Stump Cutter to cover all use and storage or idle time. Oregon and Rutland shall each submit payment to Dunn equaling 33.3% of the cost of the insurance coverage. The Town of Dunn will invoice Oregon, and Rutland each for their proportionate share. Oregon and Rutland agree to submit payment within 30 days of receiving the invoice. b. Third Party Coverage Dunn, Oregon, and Rutland agree that the Stump Cutter shall be used and operated only by experienced, skilled, and careful operators who have obtained (if needed) any licenses or certifications required to use and operate the Stump Cutter and are covered by their respective municipal insurance policy. 3. Use Operation of Stump Cutter by the Parties. a. The Stump Cutter shall be stored at Dunn's garage facility located at 4156 County Highway B, McFarland, Wisconsin. Dunn shall maintain a schedule for the use and maintenance of the Stump Cutter. Dunn, Oregon, and Rutland shall each have access to and shall be able to use the Stump Cutter on an as-needed basis during the term of this Agreement. Dunn, Oregon, and Rutland will schedule use of the Stump Cutter by sending an emailed notice 2 business days prior to intended use to each of the other participating municipalities. Such notice shall state the time and date of intended pick-up of the Stump Cutter from Dunn's garage facility, the time and date intended for return of the Stump Cutter to Dunn's garage facility, and the location intended for use of the Stump Cutter. In the event of a scheduling conflict between municipalities that is not solved another way, the municipality with the fewest hours of usage of the Stump Cutter in the year shall be allowed their preferred schedule time. 35 Stump Cutter Use and Ownership Agreement 6-24-2025 The municipalities shall reasonably cooperate with each other regarding the use of the Stump Cutter. Notice of less than 2 days shall be permitted for urgent or unforeseen needs and when no conflicting maintenance or uses are scheduled. b. Oregon, and Rutland shall each provide their own truck to transport the Stump Cutter from Dunn's garage facility to the location where the municipality will use the Stump Cutter. If the municipality cannot provide its own transportation, Dunn may deliver the Stump Cutter for a charge of $75.00. Delivery fee shall be considered earned by Dunn. c. In the event a municipality, not a party to this agreement, rents or uses the Stump Cutter, fees shall be no less than the most current Wisconsin DOT Schedule of Equipment Rates, made payable to the Town of Dunn, and credited to the Excavator maintenance fund. d. The municipality in possession of the Stump Cutter shall comply with all applicable laws, rules, and regulations related to the transportation, use, and operation of the Stump Cutter. e. Dunn, Oregon, nor Rutland shall make alterations or additions to the Stump Cutter without the written consent of the other municipalities. f. Dunn, Oregon, and Rutland shall have their own set of cutting teeth (included in the initial purchase) for the stump grinder. If additional teeth are required (i.e. wore out, broken etc.), purchase of teeth are the responsibility of the individual municipality. 4. Ownership of Stump Cutter. Until a municipality makes the final Payment, it shall have no ownership interest in the Stump Cutter. Once each municipality makes the final Payment due under this Agreement, Dunn, Oregon, and Rutland shall own the Stump Cutter in a share proportional to their contribution to the purchase. The Stump Cutter may be sold, conveyed, or otherwise disposed of only upon terms and conditions agreed to by Dunn, Oregon, and Rutland in writing. In the event the Stump Cutter is sold, conveyed, or otherwise disposed of, the proceeds shall be distributed proportionally between participating municipalities. Dunn, Oregon, and Rutland shall not create, cause, or allow to exist any pledge, security interest, lien, levy, or other encumbrance upon the Stump Cutter without the express written permission of each of the other municipalities. 36 Stump Cutter Use and Ownership Agreement 6-24-2025 5. Maintenance and Damage Repair. a. Dunn shall keep the Stump Cutter in reasonable maintenance and repair. Damages from accidents, collisions, misuse, insured or uninsured losses shall be the responsibility of the municipality keeping or using the Stump Cutter at the time of damages and shall be repaired and paid for promptly. A qualified mechanic's opinion may be considered in determining whether a repair is related to reasonable wear and tear or damage from misuse. The costs of maintenance and repairs for wear and tear shall be provided by a Stump Cutter maintenance fund. If the Stump Cutter is sold or disposed of, any value left in the maintenance fund at the time of disposal shall be distributed proportionally to each municipality or applied to the purchase of a new Stump Cutter. If the cost to maintain and repair the Stump Cutter exceeds the amount in the maintenance fund, Dunn shall bill each Oregon and Rutland their proportional share of the exceeding costs. An accounting of all transaction activity and balances of the maintenance fund shall be provided to participating municipalities annually and at other times upon request. The maintenance fund shall be funded by: b. An initial equipment maintenance deposit of $100 is required by each participating municipality and is to be paid to Dunn. Additional funds will be required from each municipality when the initial funds have run low and require replenishing. c. Rental fees, if any, from non-participating municipalities, payable to the Town of Dunn. 6. Taxes. Taxes are not anticipated for municipal purchases. If new or unforeseen taxes become due relating to the stump grinder, Dunn shall be responsible for the payment of all taxes, including sales, use, operation, or license taxes, that may be assessed against the stump grinder. Oregon, and Rutland shall each reimburse Dunn for their proportional share of the amount of such taxes. 7. Termination. This Agreement may be terminated: a. By any municipality, with written consent of the other municipalities, which sells its share in the Stump Cutter to the remaining municipalities or any one remaining municipality participating in this Agreement or to a non-participating municipality. If proportional shares of ownership are altered by such a termination, then all responsibilities and benefits under this agreement shall be adjusted to accrue at the new proportional rate. A municipality seeking to terminate their participation in the Agreement by 37 Stump Cutter Use and Ownership Agreement 6-24-2025 selling their share will give 30 day written notice to each participating municipality. Written consent or denial shall be returned within 30 days. b. By written agreement of Dunn, Oregon, and Rutland. Such agreement shall include a mutually agreeable plan for the disposition of the Stump Cutter, the disbursement of remaining funds in the maintenance account, if any. 8. Assignment. No municipality may assign its rights or obligations under this Agreement without the written approval of the other municipalities. Such written approval may be granted or withheld at each municipality's sole discretion. 9. Loss or Damage. Each municipality assumes and shall bear the entire risk of loss, theft, destruction, or damage to the Stump Cutter from any cause, whether-or-not covered by insurance, arising from their individual use, or keeping of the Stump Cutter. 10. Title to Stump Cutter. No municipality shall have any right, title, or interest in the Stump Cutter, except as expressly set forth in this Agreement. 11. Use by Other Municipalities / Rental Payments. Any use by a municipality not participating in this Agreement shall be governed by a rental agreement signed by, and consented to, by each participating municipality. Any rental revenue from the hourly equipment rate shall be credited to the maintenance fund, thereby reducing maintenance costs for all municipalities. Rental agreement shall require a qualified operator from one of the owner municipalities to operate the Stump Cutter for the renting municipality. Payments for operator services, delivery, and costs other than equipment rental are earned solely by the providing municipality and not shared proportionally. 12. No Representations or Warranties. Oregon, and Rutland acknowledge and agree that Dunn has not made, and does not hereby make, any representation, warranty or covenant with respect to the merchantability, condition, quality, description, durability or suitability of the Stump Cutter in any respect related to the purposes and uses of the Stump Cutter by Oregon or Rutland. 38 Stump Cutter Use and Ownership Agreement 6-24-2025 13. Indemnification. a. Dunn agrees to indemnify, defend, and hold Oregon and Rutland harmless from and against any, and all claims, losses, actions, damages, liabilities, and expenses related to loss of life, personal injury, and/or damage to property arising from use of the Stump Cutter. b. Oregon agrees to indemnify, defend, and hold Dunn and Rutland harmless from and against any, and all claims, losses, actions, damages, liabilities, and expenses related to loss of life, personal injury, and/or damage to property arising from use of the Stump Cutter. c. Rutland agrees to indemnify, defend, and hold Dunn and Oregon harmless from and against any, and all claims, losses, actions, damages, liabilities, and expenses related to loss of life, personal injury, and/or damage to property arising from use of the Stump Cutter. 14. General Conditions. a. Binding Effect; Entire Agreement. This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, personal representatives, successors, and assigns. This Agreement embodies the entire agreement between the parties and supersedes any, and all prior agreements, arrangements, or discussions between the parties. b. Amendment and Modification. No amendments, modifications or variations to the terms and conditions of this Agreement shall be valid unless they are in writing and signed by all parties. c. Waiver. A waiver by any party of the breach of any term or covenant under this Agreement shall be limited to the specific instance and shall not be deemed a waiver of the term or covenant. No term or covenant under this Agreement shall be waived by any party unless the waiver is in writing. d. Law; Venue. This Agreement shall be construed in accordance with the laws of the State of Wisconsin. Venue for any action to construe or enforce this Agreement is proper only in the circuit court of Dane County, Wisconsin. e. Counterparts; Facsimile Signature. This Agreement may be executed in counterparts, with all counterpart executions being construed together as a single agreement. A party's delivery of an executed Agreement via facsimile shall be binding upon that party. 39 Stump Cutter Use and Ownership Agreement 6-24-2025 f. Notice. All notices, requests, demands, and other communications pertaining to this Agreement shall be in writing and shall be mailed, personally delivered, or transmitted by facsimile or email to the following: Dunn: Town Clerk / Treasurer Town of Dunn 4156 County Highway B McFarland, WI 53558 608-838-1085 (fax) chasslinger@townofdunnwi.gov Oregon: Town Clerk Town of Oregon 1138 Union Road Oregon, WI 53575 608-835-2235 (fax) jhanson@townoforegonwi.gov Rutland: Town Clerk Town of Rutland 4177 Old Stage Road Brooklyn, WI 53521 clerk@town.rutland.wi.us g. Construction. The language in all parts of this Agreement shall in all cases be construed as a whole according to its fair meaning, neither strictly for nor against any party. There shall be no presumption that the terms of this Agreement shall be strictly construed against one party by reason of the rule of construction that a document is to be construed against the party on whose behalf the document was prepared, it being agreed that all parties have participated in the preparation of this Agreement. 40 Stump Cutter Use and Ownership Agreement 6-24-2025 IN WITNESS WHEREOF, the parties have executed this Agreement for Joint Ownership and Use of Stump Cutter, the Towns of Dunn, Oregon, and Rutland as of the date set forth above. For Town of Dunn, Dane County, Wisconsin ______________________ By_______________________________________ Date Steve R. Greb, Town Chair ATTEST: _______________________ __________________________________________ Date Cathy Hasslinger, Town Clerk / Treasurer 41 Stump Cutter Use and Ownership Agreement 6-24-2025 IN WITNESS WHEREOF, the parties have executed this Agreement for Joint Ownership and Use of Stump Cutter, the Towns of Dunn, Oregon, and Rutland as of the date set forth above. For Town of Oregon, Dane County, Wisconsin _______________________ By_______________________________________ Date Carl Walser, Town Chair ATTEST: _______________________ __________________________________________ Date Jennifer Hanson, Town Clerk 42 Stump Cutter Use and Ownership Agreement 6-24-2025 IN WITNESS WHEREOF, the parties have executed this Agreement for Joint Ownership and Use of Stump Cutter, the Towns of Dunn, Oregon, and Rutland as of the date set forth above. For Town of Rutland, Dane County, Wisconsin _______________________ By_______________________________________ Date Kent Knutson, Town Chair ATTEST: _______________________ __________________________________________ Date Dawn George, Town Clerk 43 44 45 46 47 48 49 50 To: Town of Oregon Board of SupervisorsFrom: Sheldon Tachon, TORC Manager, Town of Oregon Subject: TORC Operations Date: Sept. 9, 2025 TORC USE DateHoursVehicleTotalBrush and recyclingTrash (paid)TORC CardPunchesRevenue8-16-2025 8:30-1:003528 7____205.00 8-23-2025 8:30-1:007160 11 3288.00 8-30-2025 8:30-1:002621 5___ 75.00 9-6-20258:30-1:002219 317 15.00 NOTES 1. Signs guiding residents been posted, as recommended by Dan Werner from DNR. 2. Dan Werner’s and Chief Linzmeier’s recommendations for best practices 3. information on used construction trailers that the Town is considering for purchase. Board of Supervisors. 51 September 9, 2025File Ref: FID 113114430 Dane County SW / CMELStephanie Goth Town of Oregon 1138 Union Rd Oregon, Wisconsin 53575SUBJECT: Simple Plan Modification for Ash Disposal and Waiver to Burn Brush Less than 6 inches in diameter, Town of Oregon Recycling Center (TORC) Woodburning Site (WBS), Town of Oregon, Dane County, Wisconsin, License # 576Dear Stephanie Goth: The Department of Natural Resources (department) has completed its review of a request from the Town of Oregon (town) to for a plan modification to allow landspreading of ash from the town’s woodburning facility and for a waiver to burn brush and other clean woody vegetation less than 6 inches in diameter. The request was received by the department via email from the village’s representative, Jennifer Hanson, on August 4, 2025. Based on the department’s review, the requested plan modification is consistent with Wisconsin’s solid waste regulations. Per s. NR 502.11(5)(L), Wis. Adm. Code, ash resulting from the operation of a wood burning facility shall be disposed of at a facility approved to receive that material. The department has authority to modify a plan of operation approval provided the modifications will not inhibit compliance with chs. NR 500 to 520, Wis. Adm. Code. The August 4, 2025, email from the town verifies the ash will be handled in a nuisance free manner in accordance with s. NR 500.08(5)(b)1, Wis. Adm. Code, by incorporating the ash into dirt at a ratio of 70% dirt to 30% ash, using it as fill and seeding after the mixture is put down. The town’s request is acceptable to the department because it does not affect any essential aspects of woodburning facility design, construction, operation, or closure, nor does it conflict with any specific conditions of approval or specific prohibitions in chs. NR 500 to 520, Wis. Adm. Code or ch. 289, Wis. Stats. This letter constitutes authorization to proceed with implementation of the town’s request and should be filed with the department’s plan of operation approval dated May 17, 1977. The department is also granting the town’s request for a waiver to burn brush and other clean woody vegetative material that is no greater than six inches in diameter at the town’s licensed woodburning facility. Section 287.07(2), Wis. Stats., prohibits the disposal of yard waste (including clean woody vegetative material no greater than 6 inches in diameter, per Section 287.01(17)), in a solid waste disposal facility, except in a land spreading facility approved in accordance with ch. 289, Wis. Stats., or burn yard waste without energy recovery in a solid waste facility in this state. In accordance with s. 287.07(7)(e), Wis. Stats., the department has the authority to grant a waiver to the prohibition in s. 287.07 (2), Wis. Stats, to allow the burning of brush or other clean woody vegetative material that is no greater than 6 inches in diameter at wood burning facilities that are licensed or permitted under chs. 281, 285 and 289 to 299, Wis. Stats, under conditions established by the department relating to the feasibility of complying with the prohibition in s. 287.07(2), Wis. Stats. This waiver is granted because the town has demonstrated that it is not economically feasible to chip brush less than 6 inches in diameter. State of WisconsinDEPARTMENT OF NATURAL RESOURCES3911 Fish Hatchery RoadFitchburg WI 53711-5397 52 This waiver is based on information available to the department as of the date issued. If additional information or other circumstances indicate a possible need to revoke or modify this waiver, the department may do so. NOTICE OF APPEAL RIGHTSIf you believe that you have a right to challenge this decision, you should know that Wisconsin statutes and administrative rules establish time periods within which requests to review department decisions must be filed.For judicial review of a decision pursuant to sections 227.52 and 227.53, Wis. Stats., you have 30 days after the decision is mailed, or otherwise served by the department, to file your petition with the appropriate circuit court and serve the petition on the department. Such a petition for judicial review shall name the Department of Natural Resources as the respondent.There is no plan review fee required for review of this request. If you have any questions, please contact Daniel Werner at daniel.werner@wisconsin.gov, or by phone at (608) 235-8591. Sincerely,Bridget Kelly Waste Management SupervisorSouth Central Region cc. Laurie Fitzgerald (email)Abel Schultz (email)Ryan Zurfluh (email) Jennifer Hanson (email) SCR File 53 54 55 56 57 58 59 ACCURATE APPRAISAL LLCDATE8/14/2025MunicipalityTown of OregonDane CountyAccurate Appraisal LLC1428 Midway RoadMenasha, WI 54952920-843-6897scottm@accurateassessor.comOptions SheetTown of OregonDane CountyWisconsinOPTIONDESCRIPTIONYEARLY PRICETOTAL CONTRACT6-Year1MarketUpdateMarketUpdateinyearofchoiceMaintenanceyearsother5yearsBlendedPrice$25,800$154,8006-Year2MarketUpdates2marketupdatesinyearofchoiceMaintenanceyearsother4yearsBlendedPrice$27,840167,0406YearAlternationMarketUpdatesMatchVofOregon2026Maintenance2027MarketUpdate2028Maintenance2029MarketUpdate2030Maintenance2031MarketUpdateBlendedPrice$30,000$180,000The Town will have an interim market update in 2025. We recommend a 6-year blend with the market update in 2029, however, the Town can choose the year of their market updates the first two options. Option 3 is an alternating market update option that would match the Village of Oregon. 60 61 UPS® Ground 62 63 2025 Dane County Clerks Training/Luncheon July 24, 2025 Village of Waunakee – Village Center 333 S. Madison Street, Waunakee 9 am – 3 pm 8:30 - 9:00 Meet & Greet/Registration 9:00 Welcome by Dane County Clerk Scott McDonell Kyle Weber ESS equipment replacement cycle and new DS 300 Kyle will talk about the need to begin replacing your DS 200’s, needed equipment upgrades this fall and demonstrate the new equipment that is now available. (New DS 300 and new Express Vote) AM – Break Professor Ken Mayer, UW Madison Ken will discuss Massachusetts Institute for Technology (MIT) online tool for managing polling place resources that clerks can use. Case Study in Town of Middleton o Managing Polling Place Resources.pdf o Voting Technology Project - Line Optimization Ken will go over the Presidential Executive order and implications for Wisconsin elections. What you need to know. Issues from April Election Review common errors and best practices from the April election. 12:00-1:00 Lunch Mike Haas, Interim City Clerk Madison What happened with the uncounted absentee ballots in Madison? What changes are underway Wrap Up E-poll Book Concerns and Discussion of Task force Development of a County ballot creation template Cracker Barrel- Raise issues of concern, brainstorm ideas 64 65 66 67 FormWI Deptof Revenue Municipal Levy Limit WorksheetSL-202mCo-muni CodeMunicipalityCountyAccount No.Report TypeYearSection A: Determination of Payable Allowable Levy Limit12Exclude prior year levy for unreimbursed expenses related to an emergency3Exclude levy for new general obligation debt authorized after July 1, 20054 payableadjusted actual levy (Line 1 minus Lines 2 and 3)50.00% growth, plus terminated TID ( % ),applied to6Net new construction (% ), plus terminated TID ( % ),applied to adjusted actual levy7Greater of Line 5 or Line 69Total adjustments (from Sec. D, Line U)10Payable Allowable Levy (sum of Lines 8 and 9)8levy limit before adjustments less personal property aid ( )adjusted actual levyplus TID subtraction ( % )plus TID subtraction ( % )11Higher levy approved by special resolution at a special meeting of Town electors payable actual levy plus personal property aid ( ) Section B: Adjustment for Previous Year's Unused Levy (sec. 66.0602(3)(f), Wis. Stats.)1 Previous year's allowable levy2 Previous year's actual levy3 Previous year's unused levy (Line 1 minus Line 2)4 Previous year's actual levy x 5Allowable Increase (lesser of Lines 3 or 4)Section C: Adjustment for Prior Years Unused Levy Carryforward (sec. 66.0602(3)(fm), Wis. Stats.)1 unused percentage2 unused percentage3 unused percentage56 Total unused percentage (sum of Lines 1-5)7Previous year's actual levy due to valuation factor 8Allowable Increase (Line 6 multiplied by Line 7)%%%%unused percentage%4unused percentage% 2025 13042DANETOWN OF OREGON03552024 2025 2025 $5,039.88$1,282,542$02024$386,0322024 2025$896,51002024$896,51000.14 002024$897,765$897,7652025$5,039.88$892,725$0$892,725$1,277,502$1,277,502$0$1,277,502 0.015 $19,163$020240.00020230.00020220.00020210.00020200.0000.000$884,011$0SL-202m Municipal Levy Limit Worksheet Wisconsin Department of Revenue1 268 FormWI Deptof Revenue Municipal Levy Limit WorksheetSL-202mSection D: Adjustments to Allowable Levy LimitAIncrease for unused levy from previous year (from Sec. B, Line 5) BDecrease in debt service levy as compared to debt service levy for debt authorized prior to July 1, 2005 CIncrease in debt service levy as compared to debt service levy for debt authorized prior to July 1, 2005 DIncrease for town, village, or city's share of refunded or rescinded taxes certified under sec. 74.41(5), Wis. Stats. EDebt service levy for general obligation debt authorized after July 1, 2005 FIncrease in payable levy approved by a referendum. GAmount levied in to pay unreimbursed expenses related to an emergency HIncrease/decrease in costs associated with an intergovernmental cooperation agreement IAdjustment to payable levy for increase in charges assessed by a joint fire department or a joint emergency medical services districtJAdjustment to payable levy for transfer of services during to other governmental units Adjustment to payable for transfer of services during from other governmental units Adjustment to payable levy for annexation of land during by a city or village (towns only)MAdjustment to payable levy for annexation of land during from a town (villages or cities only)NLease payment for lease revenue bond issued before July 1, 2005 OTotal Adjustments (sum of Lines A-T)Levy for shortfall of debt service on revenue bond issued under sec. 66.0621, Wis. Stats., or special assessment B bond issued under sec. 66.0713(4), Wis. Stats. U Subtractions LK Additions PQRIncrease in levy for shortfall in general fund due to loss of revenue from the sale of water or other commodity to a manufacturer that has discontinued operations Adjustment to payable levy for the adoption of a new fee or fee increase for covered services partly or wholly funded by levy in 2013 Increase for unused levy carryforward from prior years (from Sec. C, Line 8)SIncrease in levy for each occupancy permit issued in for qualifying new single-family residential dwelling unitsTIncrease in levy due to a reduced utility aid payment for a decommissioned or closed plant 2026 20252026 20252025 202620252025 20262025 2026 20252025 2026 20252025 2026 20252025 2026 20252025 20262024$0SL-202m Municipal Levy Limit Worksheet Wisconsin Department of Revenue2 269