Road & Traffic Safety Committee Meeting — Agenda packet

Town of Oregon Road & Traffic Safety Committee Agenda Thursday, August 14, 2025 at 9:00am Oregon Town Hall, 1138 Union Road, Oregon, WI 53575 1. Call meeting to order 2. Roll Call 3. Approval of Minutes 4. Public Comments 5. Discussion and possible Action re: discussion with Dane County about a joint project to install culvert between Locust Grove Road and Anderson Farm County Park 6. Discussion and possible Action re: 2nd driveway request at McKay Nursery, 5655 Lincoln Rd. 7. Discussion and possible action re: school bus stop at 6141 Purcell Road 8. Update on 2025 road projects re: cost overrun 9. Discussion of proposed revisions to contract language for future seal coating projects, including: a. Joints between private driveways and new pavement b. Provision for the Town of Oregon to approve project work between pulverizing and paving step c. Contractor’s responsibility for clean-up upon completion of project d. Add provisions that require an independent expert to inspect and sign off on completed project 10. Update on 2025 pavement markings project and plans for 2026 a. Possible collaboration with Town of Fitchburg to stripe Purcell Road b. Review for striping sections of Sun Valley Parkway, Lincoln Road, Hillcrest (from A to Lincoln Road), and Glenway north of A. 11. Discussion and possible action re: Bellbrook Bridge and availability of grant money, per WiDOT’s Local Program Symposium on 2026-2031 Funding Cycle (May 22, 2025). 12. Discussion and possible action re: road and traffic safety concerns: a. Discussion and possible Recommendation re: Ironman 70.3 Event 9/6/2025 b. Possible next steps for pursuing discussion of improving visibility and sight distance at intersection of Hillcrest Road and County A (reply to letter from Charlene Schmid of Dane County). c. Review concerns presented by Residents at the July 10, 2025, meeting re: improving safety for pedestrians crossing MM at Kennedy Road by i. Reducing speed limits on MM (speed study, review of past traffic counts and accident statistics, coordination with Village ii. Adding signage and pavement markings d. Movable message board: update on availability of used message boards e. Resident Concern re: Speed on Netherwood Road from Fish Hatchery 6:30am-8:30am/3:00pm-5:30pm f. Update on Dane County Sheriff Speed Board on Glenway 13. Discussion and possible action re: informing Residents of the need to keep Rights of Way clear of vegetation and visual obstructions 14. Discussion and possible action re: 2026 road work plan a. PASR ratings for 2025 b. Identify projects for 2026 15. Set future meeting date 16. Adjournment Posted 07/16/25 Note: Agendas are subject to amendment after publication. Check the posting locations Town of Oregon Hall, 1138 Union Road and the Town website at www.townoforegonwi.gov. It is possible that members of and possibly a quorum of members of other governmental bodies of the town maybe in attendance at any of the meetings to gather information; however, no action will be taken by any governmental body at said meeting other than the governmental body specifically referred to in the meeting notice. Requests from people with disabilities who need assistance to participate in this meeting or hearing should be made to the Clerk’s office 608- 835-3200 with 48-hour notice. 1 Town of Oregon Road and Traffic Safety Committee Meeting Minutes Thursday, July 10, 2025 1. Call Meeting to Order: 9:00 a.m. 2. Roll Call: Members present—Arlan Kay, Abel Schultz, Chuck Crawford, Jeff Jones, Susan LeBrun, Robert Pultz, Corey Inman, Laurie Fitzgerald. Absent: Steve Sommerfeld 3. Approval of May 22, 2025, minutes: Pultz (1); Crawford (2) Motion carried. 4. Public Comments: a. David and Kathleen Batker: clump of willows obstructing visibility for motorists in right-of-way at intersection of Alpine and Glenway Roads. The Batkers requested permission to spray the willows with Crossbow. Motion to approve Batkers’ request: Kay (1); Pultz (2). Motion carried. b. Eugene Lewis requested the Committee to lower speed limit on County MM where pedestrians cross from Kennedy Park over to Bicentennial Park. Heavy traffic on MM, including gravel trucks coming from Mandt. The Committee will follow up: LeBrun will reach out to Village of Oregon to propose coordinating on a speed study. Motion: Road and Traffic Safey Committee will recommend to the Board of Supervisors approve further study of this issue (including traffic study): Kay (1); Crawford (2). Motion carried. c. Jennifer Dorl asked the Committee whether provisions will be made to protect the nesting habitat for swallows at Bellbrook Bridge if the bridge is replaced during nesting season. Inman: the bridge would be replaced during nesting season, but there is a procedure to net the swallow habitat during construction. 5. Discussion and possible action re: discussion with Dane County about a joint project to install culvert between Locust Grove Road and Anderson Farm County Park—LeBrun contacted Dane County, but has not received reply. 6. Discussion and possible action regarding school bus stop at 6141 Purcell Road—Schultz has not heard back from the bus service as to whether the route will be reversed for 2025-2026 school year. In the meantime, he plans to install the second warning sign the Committee approved. 7. Discussion and possible action re: Update on 2025 Road Work—The Raven Oaks Project came in with a $50,000 plus overage. LeBrun and Schultz have 2 reviewed the charges and determined that Payne and Dolan 1) used different measurements for number of square yards of road than the Town used in preparing the request for bids; and 2) applied a thicker layer of gravel than Town requested (5 inches versus 3.5 inches). To Do : LeBrun, Jones, Inman, and Schultz will work with Payne and Dolan and have results ready to share with the Town Board at the August meeting. Kay asked that the August report to the Town Boad include the recommendation to add a clause in our road contracts requiring an independent party to inspect and sign off on final projects. 8. Discussion of proposed revisions to contract language for future seal coating projects—Work to identify possible revisions is ongoing. To do: a) Crawford and Pultz will prepare revisions for review at August meeting; b) LeBrun proposed adding a 5 percent retainer to the contract as safety net contingent upon satisfactory completion of projects; c) LeBrun will check DOT quality control specifications for sealcoating projects for guidance the Town can follow in future contracts. 9. Pavement markings 2025 project and plans for 2026—Residents’ response to striping has been positive. Committee discussed candidates for 2026 striping. Motion: Request bids from Dane County for striping the following town roads in 2026 a) Lincoln Road west of intersection with Fish Hatchery b) Glenway between County A and Lincoln Road c) Hillcrest between A and Lincoln Road d) Union Road for one mile north of A LeBrun (1); Jones (2) Motion carried; Le Brun will request the bids 10. Update and possible action re: Bellbrook Bridge and availability of grant money, per WIDOT’s Local Program Symposium on 2026-2031 Funding Cycle (May 22, 2025). Inman: no word yet from WiDOT. 11. Discussion and possible action re: road and traffic safety concerns: a) Improving visibility and sight distance at intersection of Hillcrest Road and County A (outreach to Clement Abongwa at Dane County)—In an e-mail dated June 13, 2025, Charlene Schmid (P.E., Dane County) replied to Town’s request for help at this intersection She wrote: “our initial investigation leads us to believe that it would require a 3 significant effort and possibly retaining wall design to stay within our right of way. We will look to incorporate this work within a future project on CTH A. In the meantime, we will continue to monitor the growth and provide mowing as needed.” Schultz noted the County has been doing a better job of mowing at this intersection, which has improved visibility. b) Movable message board (possible uses)—Steve Jernegan is looking for used message boards that the Town could purchase. 12. Discussion and possible action re: informing Residents of the need to keep Rights of Way clear of vegetation and visual obstructions. Pultz has drafted a letter to Residents. Committee discussed: 1) enclosing this letter with the tax bills that are sent to residents at the end of the year; 2) posting it on the web site; 3) Ryan and Abel dropping it off at resident’s homes when violations are identified. To do for next Committee meeting: a) Pultz will prepare final draft; b) Schultz and Pultz will compile a list of violations that need to be addressed. c) Schultz will take another look at vegetation in right-of-way on north side of intersection at Glenway and A. Brush was removed earlier this summer, but there may be additional growth. 13. Discussion and possible action re: 2026 road plan--Committee discussed tasks to do as the Committee prepares 2026 plan and budget request: a) Compile PASR ratings for 2025 (LeBrun) b) Frenchtown Project: adjust cost to $70,000 c) Compile culvert inventory; ideally, the Town would align plans for replacing culverts with the five-year road work plan d) Culvert replacement and tree removal at 941 Wesley Road. Culvert was installed in resident’s yard, causing water to flow through the yard, causing a tree to die. Resident has asked Town who is responsible for removing the tree. e) Submit request to apply our TRIP grant money to upcoming work on Rome Corners Road. Town’s request to use the grant money for 2025 Raven Oaks project was denied. 14. Set future meeting date: 9 a.m., Thursday, Aug. 14, 2025 15. Adjournment: 11:45 a.m. 4 o gl v1aps 5655 Lincoln Rd Seconcl,H'Y Driveway Measure distance Imagery ©2025 Airbus, Maxar Technologies, Map data ©2025 200 ft Total distance: 696.47 ft (212.29 m) 5 1 Jennifer Hanson From: Abbey VanValkenburg <Abbey.VanValkenburg@ironman.com> Sent: Thursday, July 17, 2025 11:20 PM To: Jennifer Hanson; Stephanie Goth Subject: Re: New Submission from Website Contact form Attachments: 2025 Dane County Full Ironman Application Road Use Permit.pdf; 2025 Dane County Ironman 70.3 Application Road Use Permit.pdf Sure. Attached is both the Saturday and Sunday event. We are only in the Town of Oregon on Saturday. Abbey VanValkenburg Race Director IRONMAN Wisconsin C: 616-460-8172 ----------------------------- IRONMAN® https://www.ironman.com/races/im-wisconsin https://www.ironman.com/races/im703-wisconsin From: Jennifer Hanson <jhanson@townoforegonwi.gov> Date: Wednesday, July 16, 2025 at 4:57 PM To: Abbey VanValkenburg <Abbey.VanValkenburg@ironman.com>, Stephanie Goth <sgoth@townoforegonwi.gov> Subject: RE: New Submission from Website Contact form Hi Abbey, Would you be able to send me a copy of the application you submitted to Dane County? Thank you, Jennifer From: Abbey VanValkenburg <Abbey.VanValkenburg@ironman.com> Sent: Wednesday, July 16, 2025 3:46 PM To: Jennifer Hanson <jhanson@townoforegonwi.gov>; Stephanie Goth <sgoth@townoforegonwi.gov> Subject: Re: New Submission from Website Contact form Hi Jennifer, Sorry I didn’t include the date! The Ironman 70.3 event is 9/6/2025. Yes I just recently submitted to Dane County and I have also been working with the Village of Oregon. Thanks, Abbey VanValkenburg Race Director IRONMAN Wisconsin C: 616-460-8172 ----------------------------- IRONMAN® https://www.ironman.com/races/im-wisconsin https://www.ironman.com/races/im703-wisconsin 6 2 From: Jennifer Hanson <jhanson@townoforegonwi.gov> Date: Monday, July 14, 2025 at 10:50 AM To: Abbey VanValkenburg <Abbey.VanValkenburg@ironman.com>, Stephanie Goth <sgoth@townoforegonwi.gov> Subject: RE: New Submission from Website Contact form Hello Abbey, What is the date of your event? Have you completed an application with Dane County? Thank you, Jennifer From: Abbey VanValkenburg <noreply@municipal.email> Sent: Saturday, July 12, 2025 4:53 PM To: Jennifer Hanson <jhanson@townoforegonwi.gov>; Stephanie Goth <sgoth@townoforegonwi.gov> Subject: New Submission from Website Contact form Name: Abbey VanValkenburg Email: abbey.vanvalkenburg@ironman.com Phone: 6164608172 Message: Hello, I wanted to introduce myself. My name is Abbey VanValkenburg and I am the new Race Director of Ironman Wisconsin and 70.3. Ryan Richards (the former Race Director since its inception) will be accompanying me with this handoff. He has moved to the Mi dwest Regional Director role for Ironman, so he will still be around সহ঺঻. Permit – I am looking to get this submitted but I don’t see anything formal on the website? Can you please send me the paperwork needed? Routes - As of now, we are not planning for any changes to the bike routes from last year (per any roadway construction projects, etc). Thank you all and we look forward to another great year! Abbey VanValkenburg Race Director IRONMAN Wisconsin - ---------------------------- IRONMAN® https://www.ironman.com/races/im-wisconsin https://www.ironman.com/races/im703-wisconsin 7 Dane County Department of Highway and Transportation 2302 Fish Hatchery Road  Madison, Wisconsin 53713-2495 Phone: (608) 266-4261  FAX: (608) 266-4269 PERMIT APPLICATION For Special Use of County Trunk Highways (Limited to Dane County Highways Only) * PERMIT APPLICATION CHECKLIST * Submit the following materials when applying for a permit: Note: Items 1, 2, and 3 are included in this packet. 1.  Only complete applications containing all required information shall be considered Other items to note:  Dane County does not authorize the use of any Municipal, Town, or State roads for this event. Event officials must coordinate all local road use with the affected municipalities and must contact the Wisconsin Department of Transportation to request permission to use any State Highways.  No Markings of any kind are allowed on Dane County Trunk Highways. This permit is required and shall be issued in accordance with the provisions of Chapter 79 of the Dane County Code of Ordinances. 1. Completed Permit Application including Signed Indemnification / Hold Harmless 2. Completed Event Route Information Page  Dane County must be notified of any route changes made after submission or approval of application 3. Signed “Requirements for Permit to Use County Trunk Highway” Page 4. Detailed Map of the Event Route 5. Certificate of Insurance naming Dane County as additional insured  See item number 3 on the Requirements page for complete details. 6. Submit application to our office via e-mail to eslick.kevin@danecounty.gov, U.S. Mail to the above address or fax to (608) 266-4269  Applications must be submitted at least 30 days prior to your scheduled event 8 Page 1 PERMIT APPLICATION FOR SPECIAL USE OF DANE COUNTY TRUNK HIGHWAYS EVENT DETAILS Event Name Event Sponsor Event Website Address Event Date Number of Participants Type of Start Staggered Mass Event Type Festival Parade Run Walk Bicycle Ride Other (describe): Total Time of Event from Setup to Teardown Actual Time Participants will be on the Road Start Time A.M. P.M. End Time A.M. P.M. Start Time A.M. P.M. End time A.M. P.M. CONTACT INFORMATION Contact Person Day Phone Evening Phone Fax Mailing Address City, State, Zip E-Mail Address LOGISTICAL DETAILS Type of Support Provided by Event Sponsor (Check all that Apply) Traffic Control Support Vehicles Medical Other (describe): Do you feel you need law enforcement traffic control? Yes No If yes, would you like to be contacted by the Dane County Sheriff’s Office about hiring off-duty law enforcement officers to perform traffic control? Yes No INDEMNIFICATION / HOLD HARMLESS I/We, , sponsor(s) and/or co-sponsors (name/organization) of , (name of event) shall indemnify, hold harmless, and defend Dane County, its officers, agents, and employees from and against all claims, damages, losses, and expenses, including attorneys’ fees, which arise from or out of the above specified event. Each party warrants for its elf that it has complied with all necessary requirements to execute this Agreement and that the person(s) executing this Agreement on the event sponsor’s behalf is authorized to do so. Signature of Responsible officer, event sponsor/co-sponsor Date Signature of Responsible officer, event sponsor/co-sponsor Date Event Route Information is to be completed on the next page. 9 Page 2 EVENT ROUTE (required information) Event Name: In this section list all County Trunk Highways (CTH), the beginning and ending location of each continuous section and each Town, Village or City contained in the continuous section. For the municipalities use the following designations T=Town, V=Village, C=City. (see example below) ROUTE INFORMATION EXAMPLE CTH: KP Begin: USH 14 End: USH 78 Municipalities: T/V Cross Plains, T/V Black Earth, T Berry CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: Additional roads should be listed in this format on a separate sheet of paper. A Map of the Event Route must accompany this application PLEASE NOTE: Event officials must coordinate all local road use with the affected municipalities. Dane County does not authorize the use of Municipal roads. 10 Page 3 REQUIREMENTS FOR PERMIT TO USE COUNTY TRUNK HIGHWAYS All of the following requirements must be complied with for consideration of a permit. 1. It is necessary that we receive permit requests for use of a County Trunk Highway at least one month in advance of the scheduled event. It is possible that a permit may not be issued for an untimely event permit request. 2. No printed materials should be distributed to the public on intended event routes prior to obtaining permission from all affected governmental units and law enforcement agencies for the use of their roads , streets, or highways for the event(s). There are certain roads and highways which we and other agencies will not allow to be used or crossed for such events, and this may affect planned routes that have been prematurely released to the public (NOTE: the Wisconsin Department of Transportation does not issue permits to use or cross any highway in the State Highway System for these types of events). 3. The event sponsor must be covered by adequate liability insurance for this type of event, and must provide t his Department with a proper certificate of insurance AT THE TIME AN EVENT PERMIT IS REQUESTED. The certificate should be sent along with the permit request to the address shown on the reverse, and should indicate the following: a) Dane County, 210 Marti n Luther King Jr. Blvd., Madison, WI 53703, shall be added as an ad ditional insured for the event. b) Participants, volunteers, organization employees and spectators must be covered for the minimum amounts of $1,000,000 for bodily injury AND $1,000,000 for property damage, not in the aggregate. 4. A standard “INDEMNIFICATION/HOLD HARMLESS” disclaimer clause must be signed by a responsible officer of the event sponsor relieving Dane County from any and all liability that could arise as a result of the event. The disclaimer is located on page 1 of this permit application and must be signed by a responsible officer of the event sponsor along with the permit request. 5. It is the event sponsor’s responsibility to contact and obtain permission from all governmental units and/or law enforcement agencies that would have jurisdictional responsibilities over any part of the route used. Failure to obtain such permission could result in the County not issuing a permit for the currently scheduled event, or future events o n its highways. 6. The event sponsor is also responsible for surveying the intended route prior to the event to look for potential traffic hazards to the participants. Those traffic hazards should be corrected or participants protected by securely closing of f those particular hazardous areas to participants. Sponsor shall insure that all participants stay within permitted areas. 7. The event sponsor must also notify the local municipal unit EMS agency in advance so they are aware of the date and time of the eve nt, type of event, and the number of participants. For larger and more strenuous events, it is strongly advised that the event sponsor schedule EMS personnel and equipment to be present at the event. If significant traffic restrictions and/or road closures are required for the event, the event sponsor should also contact the nearest 911 center so emergency police, fire, and EMS units are aware of traffic restrictions in the area as they respond to any emergency calls. 8. Normal “rules of the road” must be followed during the event if the public road, street, or highway is open to traffic. Must obey all federal, state and local statutes and regulations. 9. If it is necessary to temporarily close and detour a County Trunk Highway in order to conduct the event, the event sponsor shall be responsible for the erection and removal of all necessary signing, and providing all uniformed police officers that may be required for safe and proper traffic direction. Any and all expense in providing the signing and/or uniforme d officers shall be assumed by the event sponsors. 10. No trespassing on private property. 11. No defacing of public property, including pavement markings. 12. Immediately after completion of the event, the event sponsor shall be responsible for removing from the high way and highway right-of-ways any trash, signs, and/or other materials that may have been accumulated or used during the event. I certify that the information I have provided on this application is accurate and complete. I further certify that I have notified all other municipalities of this event as required by the permit process. I understand that this permit may be denied or revoked for providing false or incomplete information. Signature Title Date DO NOT WRITE BELOW THIS LINE – FOR OFFICE USE ONLY Reviewed by DC Highway Reviewed by DC Sheriff 11 Dane County Department of Highway and Transportation 2302 Fish Hatchery Road  Madison, Wisconsin 53713-2495 Phone: (608) 266-4261  FAX: (608) 266-4269 PERMIT APPLICATION For Special Use of County Trunk Highways (Limited to Dane County Highways Only) * PERMIT APPLICATION CHECKLIST * Submit the following materials when applying for a permit: Note: Items 1, 2, and 3 are included in this packet. 1.  Only complete applications containing all required information shall be considered Other items to note:  Dane County does not authorize the use of any Municipal, Town, or State roads for this event. Event officials must coordinate all local road use with the affected municipalities and must contact the Wisconsin Department of Transportation to request permission to use any State Highways.  No Markings of any kind are allowed on Dane County Trunk Highways. This permit is required and shall be issued in accordance with the provisions of Chapter 79 of the Dane County Code of Ordinances. 1. Completed Permit Application including Signed Indemnification / Hold Harmless 2. Completed Event Route Information Page  Dane County must be notified of any route changes made after submission or approval of application 3. Signed “Requirements for Permit to Use County Trunk Highway” Page 4. Detailed Map of the Event Route 5. Certificate of Insurance naming Dane County as additional insured  See item number 3 on the Requirements page for complete details. 6. Submit application to our office via e-mail to eslick.kevin@danecounty.gov, U.S. Mail to the above address or fax to (608) 266-4269  Applications must be submitted at least 30 days prior to your scheduled event 12 Page 1 PERMIT APPLICATION FOR SPECIAL USE OF DANE COUNTY TRUNK HIGHWAYS EVENT DETAILS Event Name Event Sponsor Event Website Address Event Date Number of Participants Type of Start Staggered Mass Event Type Festival Parade Run Walk Bicycle Ride Other (describe): Total Time of Event from Setup to Teardown Actual Time Participants will be on the Road Start Time A.M. P.M. End Time A.M. P.M. Start Time A.M. P.M. End time A.M. P.M. CONTACT INFORMATION Contact Person Day Phone Evening Phone Fax Mailing Address City, State, Zip E-Mail Address LOGISTICAL DETAILS Type of Support Provided by Event Sponsor (Check all that Apply) Traffic Control Support Vehicles Medical Other (describe): Do you feel you need law enforcement traffic control? Yes No If yes, would you like to be contacted by the Dane County Sheriff’s Office about hiring off-duty law enforcement officers to perform traffic control? Yes No INDEMNIFICATION / HOLD HARMLESS I/We, , sponsor(s) and/or co-sponsors (name/organization) of , (name of event) shall indemnify, hold harmless, and defend Dane County, its officers, agents, and employees from and against all claims, damages, losses, and expenses, including attorneys’ fees, which arise from or out of the above specified event. Each party warrants for its elf that it has complied with all necessary requirements to execute this Agreement and that the person(s) executing this Agreement on the event sponsor’s behalf is authorized to do so. Signature of Responsible officer, event sponsor/co-sponsor Date Signature of Responsible officer, event sponsor/co-sponsor Date Event Route Information is to be completed on the next page. 13 Page 2 EVENT ROUTE (required information) Event Name: In this section list all County Trunk Highways (CTH), the beginning and ending location of each continuous section and each Town, Village or City contained in the continuous section. For the municipalities use the following designations T=Town, V=Village, C=City. (see example below) ROUTE INFORMATION EXAMPLE CTH: KP Begin: USH 14 End: USH 78 Municipalities: T/V Cross Plains, T/V Black Earth, T Berry CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: CTH: Begin: End: Municipalities: Additional roads should be listed in this format on a separate sheet of paper. A Map of the Event Route must accompany this application PLEASE NOTE: Event officials must coordinate all local road use with the affected municipalities. Dane County does not authorize the use of Municipal roads. 14 Page 3 REQUIREMENTS FOR PERMIT TO USE COUNTY TRUNK HIGHWAYS All of the following requirements must be complied with for consideration of a permit. 1. It is necessary that we receive permit requests for use of a County Trunk Highway at least one month in advance of the scheduled event. It is possible that a permit may not be issued for an untimely event permit request. 2. No printed materials should be distributed to the public on intended event routes prior to obtaining permission from all affected governmental units and law enforcement agencies for the use of their roads , streets, or highways for the event(s). There are certain roads and highways which we and other agencies will not allow to be used or crossed for such events, and this may affect planned routes that have been prematurely released to the public (NOTE: the Wisconsin Department of Transportation does not issue permits to use or cross any highway in the State Highway System for these types of events). 3. The event sponsor must be covered by adequate liability insurance for this type of event, and must provide t his Department with a proper certificate of insurance AT THE TIME AN EVENT PERMIT IS REQUESTED. The certificate should be sent along with the permit request to the address shown on the reverse, and should indicate the following: a) Dane County, 210 Marti n Luther King Jr. Blvd., Madison, WI 53703, shall be added as an ad ditional insured for the event. b) Participants, volunteers, organization employees and spectators must be covered for the minimum amounts of $1,000,000 for bodily injury AND $1,000,000 for property damage, not in the aggregate. 4. A standard “INDEMNIFICATION/HOLD HARMLESS” disclaimer clause must be signed by a responsible officer of the event sponsor relieving Dane County from any and all liability that could arise as a result of the event. The disclaimer is located on page 1 of this permit application and must be signed by a responsible officer of the event sponsor along with the permit request. 5. It is the event sponsor’s responsibility to contact and obtain permission from all governmental units and/or law enforcement agencies that would have jurisdictional responsibilities over any part of the route used. Failure to obtain such permission could result in the County not issuing a permit for the currently scheduled event, or future events o n its highways. 6. The event sponsor is also responsible for surveying the intended route prior to the event to look for potential traffic hazards to the participants. Those traffic hazards should be corrected or participants protected by securely closing of f those particular hazardous areas to participants. Sponsor shall insure that all participants stay within permitted areas. 7. The event sponsor must also notify the local municipal unit EMS agency in advance so they are aware of the date and time of the eve nt, type of event, and the number of participants. For larger and more strenuous events, it is strongly advised that the event sponsor schedule EMS personnel and equipment to be present at the event. If significant traffic restrictions and/or road closures are required for the event, the event sponsor should also contact the nearest 911 center so emergency police, fire, and EMS units are aware of traffic restrictions in the area as they respond to any emergency calls. 8. Normal “rules of the road” must be followed during the event if the public road, street, or highway is open to traffic. Must obey all federal, state and local statutes and regulations. 9. If it is necessary to temporarily close and detour a County Trunk Highway in order to conduct the event, the event sponsor shall be responsible for the erection and removal of all necessary signing, and providing all uniformed police officers that may be required for safe and proper traffic direction. Any and all expense in providing the signing and/or uniforme d officers shall be assumed by the event sponsors. 10. No trespassing on private property. 11. No defacing of public property, including pavement markings. 12. Immediately after completion of the event, the event sponsor shall be responsible for removing from the high way and highway right-of-ways any trash, signs, and/or other materials that may have been accumulated or used during the event. I certify that the information I have provided on this application is accurate and complete. I further certify that I have notified all other municipalities of this event as required by the permit process. I understand that this permit may be denied or revoked for providing false or incomplete information. Signature Title Date DO NOT WRITE BELOW THIS LINE – FOR OFFICE USE ONLY Reviewed by DC Highway Reviewed by DC Sheriff 15 July 30, 2025 Ms. Joleen Stinson, Director Dane County Parks Department 5201 Fen Oak Drive, Room 208, Madison, WI 53718 Dear Joleen, On behalf of Anderson Park Friends, Inc., I'd like to share a summary of one of the discussion topics from our annual APF-Dane County Parks review meeting held on December 16, 2024. Specifically, we want to follow up on the potential development of the western parcel of Anderson Farm County Park-identified as Item #1 in our land management plan. A key point raised during the meeting was the need to improve access to this portion of the park. Currently, the only access point is located next to the railroad trestle. This entry is low-lying, poorly drained, lacks a culvert, and is often wet or muddy from March through May. In addition, its location near an elevated trestle creates a blind spot for drivers approaching from the east on Locust Grove Road-a rural road where vehicles often travel at higher speeds. We have reported several near-accidents at this site to DCP staff in recent years. To gather additional input, I met with the Town of Oregon Transportation Committee on May 13 to review the issues related to drainage, access, and road safety. The committee agreed that improvements are needed and expressed interest in a cooperative solution between the Town and Dane County Parks. Based on that discussion, we respectfully recommend the following actions: A. Close the current access point and collaborate with the Town of Oregon to address the drainage issues in that area. B. Develop a new access point near the park's western boundary, including installation of a culvert, gravel driveway, and a small parking area to accommodate 7-8 vehicles. C. Consider installing a second access point east of the trestle to serve the Anderson Farm Center parcel, which is also used by the local snowmobile club. Given the increased activity anticipated this fall and winter by both DCP staff and APF volunteers, we believe these improvements would significantly enhance safety and access. With this communication, our role in this matter is complete. We trust DCP's planning team will coordinate next steps and maintain communication with the Town of Oregon as appropriate. The primary contact for the Town is Sue LeBrun, Chair of the Transportation Committee. She can be reached at (608) 575-7466 or slebrun@uwalumni.com. Please don't hesitate to reach out if you need additional information or clarification. We appreciate your partnership and thank you for considering these recommendations. Warm regards, President Anderson Park Friends, Inc. 1560 Partridge Hill Drive I Oregon. WI 53575 I 608.835.3580 I www.andersonparkfriends.org A mission to develop Anderson Farm County Park, Town of Oregon. Wisconsin 16 7/30/25, 12:29 PM • Outlook Mail - Jennifer Hanson - Outlook Fw: Now Available - Application Materials for the Local Bridge Improvement Assistance Program 2026-2031 Program Cycle From Jennifer Hanson <jhanson@townoforegonwi.gov> Date Wed 7/30/2025 12:29 PM To Sue LeBrun <slebrun@uwalumni.com>; Sue LeBrun <slebrun@townoforegonwi.gov>; Arlan Kay <akay@townoforegonwi.gov>; Carl Walser <cwalser@townoforegonwi.gov>; Abel Schultz <aschultz@town.oregon.wi.us>; Ryan Zurfluh <rzurfluh@town.oregon.wi.us> For Your Information From: WisDOT Local Programs <DOTLocalPrograms@dot.wi.gov> Sent: Wednesday, July 30, 2025 9:21 AM To: Jennifer Hanson <jhanson@townoforegonwi.gov> Subject: Now Available - Application Materials for the Local Bridge Improvement Assistance Program 2026-2031 Program Cycle Application materials for the Local Bridge Improvement Assistance Program 2026-2031 Program Cycle are now available on the WisDOT website. The application materials are available on the following dedicated program webpage: < httP-s://wisconsi nd ot.gov /Pages/doing-bus/local-gov /astnce-P-g ms/highway /local bridge .aSP-X > This 2026-2031 Local Bridge Program Cycle solicitation is for both design and construction projects to be scheduled during the State Fiscal Year (SFY) 2026-2031 time period. WisDOT will administer project review and selection by first assessing applications for program eligibility. Projects that are deemed eligible will then compete for funding. Applications for the 2026-2031 Local Bridge Program Cycle are due by 5:00 pm on Friday, October 31, 2025. If you have any questions, please send them to < DOTLocalPrograms@dot.wi.gov>. Thank you, WisDOT Local Programs https://outlook.office.com/mail/inbox/id/MQkAGMwY2M2NGRkLWlzYzYINDFiNy05M2FiLWNkNDJmNjgxNjFIYgAQALZXwyo8aqBLu2IqekJBqT8%3D... 1/1 17 8/4/25, 9:20 AM Mail - Jennifer Hanson - Outlook • Outlook RE: CTH MM - Village of Oregon limits to CTH A From Schmid, Charlene <Schmid.Charlene@danecounty.gov> Date Mon 8/4/2025 7:20 AM To Sue LeBrun <slebrun@townoforegonwi.gov> Cc Arlan Kay <akay@townoforegonwi.gov>; Jennifer Hanson <jhanson@townoforegonwi.gov>; Abongwa, Clement <Abongwa.Clement@danecounty.gov> Hi Sue, We appreciate you for forwarding on this concern to us. As we are in the height of our construction season, and due to current workloads, please allow us at least 3 weeks to conduct an investigation and provide a response. If you have any other questions or concerns in the meantime, please do not hesitate to reach out to me directly. Thank you, CIJarlene Schmid, 'P. :C: Highway Engineer Dane County Highway and Transportation 2302 Fish Hatchery Rd, Madison, WI 53713 Phone: (608) 206-6940 E-mail: schmid.charlene@danecounty..,gov Note: The Dane County Highway and Transportation office is closed Fridays from mid-April through mid-September. From: Abongwa, Clement <Abongwa.Clement@danecounty.gov> Sent: Sunday, August 3, 2025 11:06 PM To: 'Sue LeBrun' <slebrun@townoforegonwi.gov>; Schmid, Charlene <Schmid.Charlene@danecounty.gov> Cc: Arlan Kay <akay@townoforegonwi.gov>; Hanson, Jennifer <jhanson@townoforegonwi.gov> Subject: RE: CTH MM - Village of Oregon limits to CTH A Sue, Thank you for forwarding this concern to the County. I have assigned this municipal request to staff to research and review the said section of CTH MM and get back to us on the findings of the research. Staff will keep you in the loop as the research evolves. Thanks, Commissioner/Director Department of Highway & Transportation Dane County 2302 Fish Hatchery Road Madison, WI 53713 Office: (608) 266-4039 Cell: (608) 444-7841 https://outlook.office.com/mail/inbox/id/MQkAGMwY2M2NGRkLWlzYzYINDFiNy05M2FiLWNkNDJmNjgxNjFIYgAQADzl5yUIZQ9JpSCplU%2FXUY4... 1/2 18 8/4/25, 9:20 AM Mail - Jennifer Hanson - Outlook From: Sue LeBrun <slebrun@townoforegonwi.gov> Sent: Friday, August 1, 2025 3:23 PM To: Abongwa, Clement <Abongwa.Clement@danecounty gov> Cc: Arlan Kay <akay..@townoforegonwi.gov>; Hanson, Jennifer <jhanson@townoforegonwi.gov> Subject: CTH MM - Village of Oregon limits to CTH A Hello Clement, I am on the Town of Oregon Road & Traffic safety committee and we received a request from some residents to consider a pedestrian crossing and lower speed limit on CTH MM at Kennedy Park Rd. (see attachment and map below south of Oregon). Since it is a county highway, we are interested in discussing options with Dane County Highway Dept. Please see the attached letter from the residents. One concern is that the location has Bicentennial Town Park on the west side of CTH MM and Kennedy Town Park on the east side of CTH MM, and both parks have had increased use. Residents of Kennedy Park Rd. are reporting more pedestrians crossing CTH MM at that location. I Fahey Heights \-\ayler Ct Eisen ho we coolidge ! ru't Kennedy Park Proposed Crosswalk I Kennedy Park Road Bicentennial Park Thank you, Sue LeBrun Town of Oregon Road and Traffic Safety Committee https://outlook.office.com/mail/inbox/id/MQkAGMwY2M2NGRkLWlzYzYINDFiNy05M2FiLWNkNDJmNjgxNjFIYgAQADzl5yUIZQ9JpSCplU%2FXUY4... 2/2 19 • Outlook TORE - Speed Board Results - Glenway Rd. (August 2025) From Collins, Hayley <collins.hayley@danesheriff.com> Date Tue 8/12/2025 11 :40 AM To Jennifer Hanson <jhanson@townoforegonwi.gov>; Stephanie Goth <sgoth@townoforegonwi.gov> Cc Drabik, Daniel <Drabik.Daniel@danesheriff.com>; Schiro, Robert <Schiro.robert@danesheriff.com>; Stumpf, Kyle <Stumpf@danesheriff.com>; Poquette, Benjamin <Poquette.Benjamin@danesheriff.com>; Fell, Alex < Fell.Alex@danesheriff.com >; Spoehr, Alexander < Spoehr.Alexander@danesheriff.com > @J 1 attachment (441 KB) TORE Speed Board - Glenway Rd 8-2025.pdf; Good morning, Jennifer and Stephanie, Our speed board was placed on Glenway Rd. between Town Park Rd. and Glenway Circle from 7 /28 until 8/6/2025 after some complaints about speeders. The speed board faced south, picking up NB traffic (approaching and receding). Attached is the summary report for your records. In summary, the posted speed limit on Glenway Rd. is 45mph. The average speed for NB traffic (both approaching and receding) was 44mph. The max speed was 77mph and 75mph, respectively. The 85th percentile speed was 51-52mph. Hope you are having a good week! Hayley Deputy Hayley Collins Dane County Sheriffs Office- West Precinct W3/W4 Community Deputy Cross Plains, Middleton, Blue Mounds, Springdale, Verona, Perry, Primrose, Montrose, Oregon E-mail: collins.hayle):@danesheriff.com Office Phone: 608-283-1520 Non-Emergency Dispatch: 608-255-2345 www.danesheriff.com www.teamdane.com 20 Town of Oredon - Speedboard Results Glenway Rd., between Glenway Circle and Town Park Rd. 7/28/2025 and 8/6/2025 Traffic Analysis Report Result Description File: Study Title: Study Run Dates: Total Study Time: Study Download Time: Studv Location: Study GPS Location: Studv Timina Interval: Study Total # of Vehicles: Study Posted Speed Limit: Study Total # of Speeders: Approaching Traffic Receding Traffic 09560105.csv TORE 2025/07/28 09: 17: 38 to 2025/08/06 06: 20: 23 8 Days 21 Hours 2 Minutes 2025/08/06 06: 20: 28 Glenway Unknown 5 minute blocks 14783 45 mph 8771 # of Vehicles: # of Speeders: Maximum Soeed: Averaoe Speed: Median Speed: 85th Pecentile Soeed: 10 MPH Pace: # of Vehicles: # of Speeders: Maximum Speed: Averaoe Speed: Median Speed: 85th Pecentile Speed: 10 MPH Pace: 7534 4530 77 moh 44 mph 45 mph 52 moh 46 to 55 mph 7249 4241 75 mph 44 mph 45 mph 51 mph 41 to so mph Dane County Sheriff's Office Deputy H. Collins #1663 8/12/2025 21