Town Board Meeting — Agenda packet

1 2 3 4 5 6 Title5/31/20256/30/20251-10001Cash - SBCP Checking13,153.72 68,338.21 1-10003 SBCP General Tax Account 391,888.60 271,290.641-10004LGIP Bi-Centenial Park185,252.83 185,938.89 1-10008 LGIP General 481,789.18 483,571.01 1-10009 LGIP - Lamont Park39,311.40 39,456.98 1-10010SBCP Bi-Centennial Park *14612,405.08 12,451.55 1-10014 SBCP Park Fund *1458 40,455.18 40,606.74 1-10019 LGIP Capital Outlay 52,655.36 52,850.36 1-10020LGIP Cultural & Recreation2,299.24 2,307.75 1-10021 LGIP Hwy Equipment 46,896.74 47,070.42 Total Cash 1,266,107.33$ 1,203,882.55$ Town of OregonJune 30th, 2025Beginning Cash BalanceRevenuesExpendituresEnding Cash Balance1,266,107.33 37,045.49 99,271.47 1,203,881.35 7 Account BalancesTitle 5/31/20256/30/20251-10001Cash - SBCP Checking13,153.7268,338.211-10003SBCP General Tax Account391,888.60 271,290.64 1-10004LGIP Bi-Centenial Park185,252.83185,938.89 1-10008LGIP General481,789.18 483,571.01 1-10009LGIP - Lamont Park39,311.40 39,456.98 1-10010SBCP Bi-Centennial Park *112,405.0812,451.551-10014SBCP Park Fund *145840,455.1840,606.741-10019LGIP Capital Outlay52,655.3652,850.361-10020LGIP Cultural & Recreation2,299.242,307.751-10021LGIP Hwy Equipment46,896.7447,070.42Total Cash 988,682.84$ 925,428.39$ Total Park Funds 277,424.49$ 278,454.16$ Total Cash 1,266,107.33$ 1,203,882.55$ 8 Title6/30/20257/31/20251-10001Cash - SBCP Checking68,338.21 (29,213.46) 1-10003 271,290.64 274,746.561-10004LGIP Bi-Centenial Park185,938.89 186,605.06 1-10008 LGIP General 483,571.01 575,063.96 1-10009 LGIP - Lamont Park39,456.98 39,598.34 1-10010SBCP Bi-Centennial Park *14612,451.55 12,498.19 1-10014 SBCP Park Fund *1458 40,606.74 40,758.83 1-10019 LGIP Capital Outlay 52,850.36 53,039.71 1-10020LGIP Cultural & Recreation2,307.75 2,316.02 1-10021 LGIP Hwy Equipment 47,070.42 47,239.06 Total Cash 1,203,882.55$ 1,202,652.27$ Ending Cash Balance1,203,882.55 619,278.06 620,507.76 1,202,652.85 Town of OregonJuly 31st, 2025Beginning Cash BalanceRevenuesExpenditures 9 Account BalancesTitle 6/30/20257/31/20251-10001Cash - SBCP Checking68,338.21(29,213.46)1-10003SBCP General Tax Account271,290.64 274,746.56 1-10004LGIP Bi-Centenial Park185,938.89186,605.06 1-10008LGIP General483,571.01 575,063.96 1-10009LGIP - Lamont Park39,456.98 39,598.34 1-10010SBCP Bi-Centennial Park *112,451.5512,498.191-10014SBCP Park Fund *145840,606.7440,758.831-10019LGIP Capital Outlay52,850.3653,039.711-10020LGIP Cultural & Recreation2,307.752,316.021-10021LGIP Hwy Equipment47,070.4247,239.06Total Cash 925,428.39$ 923,191.85$ Total Park Funds 278,454.16$ 279,460.42$ Total Cash 1,203,882.55$ 1,202,652.27$ 10 8-5-2025Treasurer’s Memo The July Financial Report shows a false negative balance due to uncleared check/s and timing of transfer. The bank balance for general checking as of 8-5-2025 is $74,635.13. Please let me know if you have any questions.Stephanie Goth Treasurer – Deputy Clerk 11 12 13 14 August 12, 2025 15 16 17 18 19 20 21 Intergovernmental Agreement Fire Protection Services 2026 - 2028 Village of BellevilleTown of Exeter Town of Montrose Town of Brooklyn Town of Oregon Adopted: ______________ 22 Table of ContentSection I: Fire Protection Services District Created ................................................................................................. 4 1.1 Creation .......................................................................................................................................................... 4 1.2 Purpose ........................................................................................................................................................... 4 Section II: Management of the District ................................................................................................................... 4 2.1 Board .............................................................................................................................................................. 4 2.2 Duties of the Board ........................................................................................................................................ 6 2.3 Powers of the Board ...................................................................................................................................... 8 Section III: District Meetings ................................................................................................................................... 8 3.1 Regular Meetings ........................................................................................................................................... 8 3.2 Special Meetings ............................................................................................................................................ 9 3.3 Who to Preside ............................................................................................................................................... 9 Section IV: Expenses of the District .......................................................................................................................... 9 4.1 Financial Voting ............................................................................................................................................ 9 4.2 Budget Cap .................................................................................................................................................... 9 4.3 Operating Expenses ........................................................................................................................................ 9 4.4 Capital Expenditures .................................................................................................................................... 10 4.5 Annual Budget Process ................................................................................................................................ 10 4.6 Budget Amendments ................................................................................................................................... 10 4.7 Undesignated Funds ..................................................................................................................................... 10 4.8 Budget Apportionment ................................................................................................................................ 11 4.9 Time for Payment ........................................................................................................................................ 11 Section V: Ownership of Assets .............................................................................................................................. 11 5.1 District Owns .............................................................................................................................................. 11 5.2 Equity of Municipalities .............................................................................................................................. 11 5.3 Earned Equity of Newly Added Municipalities ........................................................................................... 11 5.4 Start-up costs of Newly Added Municipalities ........................................................................................... 11 Section VI: Contracting with Third-Party Municipalities ................................................................................... 11 6.1 Contracted Services ..................................................................................................................................... 11 6.2 Budget Apportionment ................................................................................................................................ 12 Section VII: Withdrawal from the District ............................................................................................................ 12 7.1 Notice Required ........................................................................................................................................... 12 7.2 Distribution to Withdrawing Municipality .................................................................................................. 12 7.3 Liability of Withdrawing Municipality ........................................................................................................ 13 Section VIII: Term and Termination of District ................................................................................................... 13 8.1 Term ............................................................................................................................................................. 13 8.2 Termination of District ................................................................................................................................ 13 8.3 Distribution of Assets upon Termination ..................................................................................................... 13 23 Section IX: Dispute Resolution ............................................................................................................................... 149.1 Informal Dispute Resolution ....................................................................................................................... 14 9.2 Mediation .................................................................................................................................................... 14 9.3 Arbitration .................................................................................................................................................... 14 9.4 Authority of Arbitrators Limited .................................................................................................................. 15 Section X: Miscellaneous Provisions ...................................................................................................................... 15 10.1 Severability ................................................................................................................................................. 15 10.2 Non-Integration ........................................................................................................................................... 15 10.3 Effective Date ............................................................................................................................................. 15 10.4 Amendments ................................................................................................................................................ 15 24 Agreement Pursuant to Section 66.0301 of the Wisconsin Statutes and in consideration of the mutual covenants hereinafter set forth, the Village of Belleville and the Towns of Exeter, Montrose, Brooklyn and Oregon, hereinafter referred to individually as a “Municipality”, and collectively as the “Municipalities”, hereby agree as follows: Section I: Fire Protection Service District Created 1.1 Creation. A Fire Protection Service District, hereinafter referred to as the “District”, consisting of all lands within the Village of Belleville and Town of Montrose and partial lands in the Towns of Exeter, Brookyln and Oregon is hereby created. (A) Village of Belleville. All the area within the corporate limits of the Village ofBelleville, Dane and Green Counties, Wisconsin.(B) Town of Montrose. All the area within the corporate limits of the Town of Montrose,Dane County, Wisconsin(C) Town of Exeter. All the area within the corporate limits of the Town of Exeter,Green County, Wisconsin except for Sections 30, 31, and 32.(D) Town of Brooklyn. The South 1/2 of Section 7 and the whole of Section 18 in theTown of Brooklyn, Green County, Wisconsin.(E) Town of Oregon. Section 18, 19 and 30 in the Town of Oregon, Dane County,Wisconsin. 1.2 Purpose. The District shall provide for the administration of Fire Protection Services. The provision of services shall be guided and governed by Wis. Stat §§ 60.23(1), 60.55,61.34(1), 61.65, and 66.0301. Section II: Management of the District2.1 Board. A Fire Protection Service District Board, hereinafter referred to as the “Board”, is hereby created to set policy and provide direction for the District. (A) Appointment. The Board shall consist of eight (8) board members. Two (2) boardmembers shall be appointed by the Village of Belleville and Towns of Montroseand Exeter, and one (1) board member shall be appointed by the Towns of Brooklynand Oregon. Contracted municipalities shall not be entitled to a board seat.(B) Term. Each municipal appointed board member shall be appointed to serve a termas designed by the respective Municipality.25 (C) Removal. Any municipal appointed member of the Board may be removed by theappointing Municipality.(D) Vacancies. Vacancies shall be filled for the remainder of the term. A Municipalityshall fill any vacancy in the Board created by death, relocation outside of theMunicipality where appointed, resignation, or removal of its appointee within forty-five (45) days of the creation of such vacancy. In the event that the Municipality isunable to fill the vacancy within this time period the Village President, TownChairperson or their designee shall serve until a replacement is appointed by theMunicipality.(E) Compensation. Board members shall receive no compensation from the District forattendance at Board meetings or for any time spent on Board business.(F) Officers. The Board shall annually elect a Chairperson, Vice Chairperson,Secretary, and Treasurer to serve in that position for one (1) year, starting at the firstregular meeting in June.(1) Chairperson. The Chairperson must be an appointed member of the Board.The Chairperson shall preside at all meetings of the Board; ensure that allthe actions of the Board are effectuated; execute all documents authorizedby the Board; and do all the things prescribed from time to time by theBoard.(2) Vice Chairperson. The Vice Chairperson must be an appointed member ofthe Board. The Vice Chairperson shall perform the duties of the Chairpersonin the event of the absence or disability of the Chairperson. The ViceChairperson shall perform such other duties as may be prescribed from timeto time by the Board.member of the Board, they shall have voting rights and will not receive compensation. If the Secretary is selected from outside the Board, they shall not have voting rights and may receive compensation. The Secretary shall keep a complete record of the transactions and proceedings of the District and shall have other responsibilities prescribed by the Board from time to time. (4) Treasurer. The Treasurer may be a non-Board member, and may be filled bymore than one person. If the Treasurer is a member of the Board, they shallhave voting rights and will not receive compensation. If the Treasurer isselected from outside the Board, they shall not have voting rights and mayreceive compensation. The Treasurer shall establish and act as custodian of26 one or more segregated funds that shall be used solely for receipts and disbursements relating to fire protection. The Treasurer shall see that all monies allocated to the District shall be properly received, deposited, segregated, applied and accounted for. The Treasurer shall have such additional duties as may from time to time be prescribed by the Board. (G) Meetings.(1) Open Meetings. Board meetings shall be open to the public. A notice ofdate, time, location, and agenda will be published in the officialpublication(s) of each Municipality and/or posted at the prescribed locationsin the municipality.(2) Closed Meetings. If needed, the Board may hold a closed session perapplicable Wisconsin Statutes.(H) V oting. Decisions of the Board other than those relating to annual operating orcapital expenditures shall be made by a simple majority vote of the Board membersattending the meeting. Refer to Section 4.1 for Financial V oting.2.2 Duties of the Board. The Board by using its best efforts and by working in cooperating with the Fire Chief shall: (A) Make rules and regulations for its own proceedings and for the setting of policy,operating procedures, and providing general direction of the District, and shallmake adequate provision for the enforcement of such rules and regulations.(B) Maintain books of account. The District shall: (a) have charge and custody of andbe responsible for all funds of the District; and (b) receive and give receipts formonies due and payable to the District from any source whatsoever, and ensuredeposit of all such monies in the name of the District in such banks, trust companies,or other depositaries as shall be selected by the Board.(C) Review the following:(1) Monthly reports summarizing the affairs of the District;(2) Monthly fiscal reports; and(3) Annual audit(D) Make provision for the management of the District.(E) Make provision for the control, maintenance, acquisition, and placement of all realand personal property acquired by the District.27 (F) Establish user fees for the services provided by the District and see that all chargestherefore are duly made, collected, and deposited into the account(s) of the District.(G) Obtain all necessary liability and property damage insurance, not otherwiseprovided by other agreements or contracts.(H) Obtain such licenses as may be required by the District to operate as a fireprotection provider.(I) Recruit duly qualified firefighters and emergency vehicle operators to provide basicand/or advanced life and property support practices, and interventions throughoutthe District at all times.(J) Approve the budget for the succeeding fiscal year on or before September 30thofeach calendar year for review and approval by the Municipalities.(K) Create job descriptions that will be updated in the personnel handbook and bereviewed as necessary by the Board.(L) Should any member of the Board request the Board to forward an issue to legalcounsel for review, the Board shall forward the issue to counsel for a review not toexceed two (2) billable hours. The Board, by a majority vote of the voting members,may authorize legal counsel to exceed the two (2) hour limitation for a specificquestion. Should counsel deem additional time is necessary to review the issue,counsel will be instructed to provide an initial report to the Fire Chief and advisethe Fire Chief of what additional work may be necessary to completely review oropine on the issue. The Board may by a majority vote of the voting membersauthorize additional review by legal counsel.(M) Keep records of each Municipality’s equity interest in the assets of the District, inthe manner provided by Section 5.2.(N) The Board shall review and base decisions on staffing and/or operational resourceallocation based on the following:(1) Monthly and Annual call volumes;(2) Vehicle performance, with review of maintenance either completed orneeded;(3) Fractile and Mean Response Time (from time of dispatch to arrival onscene);(4) Monthly reports summarizing the affairs of the District;(5) Percentage of calls requiring mutual aid response;(6) Percentage of time at least one unit remains available in the system;(7) District wide membership updates28 (8) Chief, Deputy Chief, and Primary officer group updates, which shouldinclude information from the training division, training center, specialevents, and overall District highlights.(O) Annually have the District finances audited.2.3 Powers of the Board. (A) The Board shall have the power to:(1) Subject to compliance with Wis. Stat§§ 60.47 and 62.15, enter intocontracts valued at or above $15,000 or agreements in the name of an forthe benefit of the District with approval of all the Municipalities.(2) If budgeted, and subject to compliance with Wis. Stat §§ 60.47 and 62.15,enter into contracts valued below $15,000 in the name of and for the benefitof the District.(3) Establish and maintain, in a bank of its choice, a fund that shall bedesignated as the Fire Protection Fund.(4) Hire and terminate personnel.(5) Establish qualifications, schedules, and regulations for such firefighterpersonnel and emergency vehicle operators.(6) Ensure that all District policies and procedures align with County, State, andFederal guidelines and regulations.(7) Delegate authority to the Fire Chief (who shall serve at the pleasure of theBoard) to manage the day-to-day operations of the District and carry out thepowers enumerated in subjections (4) and (5) of this section.(B) The Board shall not have the authority to levy taxes, issue bonds, or borrow money;or to enter contracts or commit funds in excess of the budget without approval ofall the Municipalities.Section III: District Meetings3.1 Regular Meetings. The Board shall have a regular monthly meeting. Attendance of a majority of the voting members shall constitute a quorum for the purpose of transacting all business with the exception of voting to recommend non-budgeting capital expenditures. The notice given for any meeting shall state the purpose, date, time, and place for the meeting. 29 3.2 Special Meetings. Special eetings of the Board may be held for the purpose of transacting any business of the District upon the request of the Chairperson and/or two (2) Board members or two (2) of the participating Municipalities. Notice of a special meeting shall be given at least twenty-four (24) hours prior to the commencement of such meeting, unless for an emergency, in which case shorter notice may be given, but in no case may the notice be provided less than two (2) hours in advance of the meeting. Attendance of a majority of the voting members shall constitute a quorum for the purpose of transacting all business with the exception of voting for operating or capital expenditures. The notice given for any meeting shall state the purpose, date, time, and place for the meeting. 3.3 Who to Preside. The Chairperson of the Board shall preside at the meeting when present, but if absent, the Vice Chairperson shall preside. If both the Chairperson and Vice Chairperson are absent, the Board shall select one of the Board members present to preside.Section IV: Expenses of the DistrictThe District and Board will maintain its year-to-year level of monetary effort as required by 2023 Wisconsin Act 12 to avoid reduction of county and municipal aid payments. 4.1 Financial V oting. For any District decisions or votes pertaining to operating expenses orcapital expenditures, the vote percentage of each Municipality shall be twenty percent(20%). 4.2 Budget Increase Cap. The annual District budget increase over the previous year shall not exceed the Consumer Price Index (CPI) plus two percent (2%). CPI shall be determined by the U.S. Bureau of Labor Statistics as of July 1st of the current year. 4.3 Operating Expenses. (A) Defined. The term “operating expense” shall mean and include any expense paidor accrued during the fiscal year which is attributable to the actual day-to-dayoperations of the District including but not limited to expense for salaries, rent,utilities, repairs or equipment, fuel and insurance. If any questions arise regardingwhether any expenditure or expense is an “operating expense” or a “capitalexpenditure” the matter shall be resolved by the application of generally acceptedaccounting principles. Notwithstanding the foregoing, any single expenditure ofless than $5,000 shall be an “operating expense”.(B) Payment. All operating expenses shall be paid from the income of the District. Ifthe District income is not sufficient to meet the operating expenses, eachmunicipality shall pay their fair share of the operating expenses, which isdetermined by same calculation used for the budget apportionment.30 4.4 Capital Expenditures (A) Defined. The term “capital expenditure” shall mean all expenses for acquisition ofphysical assets not included as operating expenses, and includes any expendituremade or liability accrued in the amount of $5,000 or more for a physical asset whichhas a useful life in excess of one (1) year or which extends the life of a physicalasset more than one (1) year beyond its current useful life.(B) Non-Budgeted Capital Expenditures. Any non-budgeted capital expenditure shallrequire a majority vote of the Board, and a unanimous vote of the Municipalities.(C) Apportionment. Each municipality’s proportion of a capital expenditure shall bedetermined at the time of approval of purchase.(D) Bid Requirement. All capital expenditure items above $100,000 may not beapproved without a bid.(E) Ten-Year CIP. Both the District must submit its annual capital requests and ongoingten-year Capital Improvement Plan, annually to the Board at the May meeting.4.5 Annual Budget Process. The Fire Chief shall submit their annual recommended operating budget by September 1st. The Board shall review and recommend for approval the Fire Protection Budget operating and capital budget requests by September 30th. There shall be a joint meeting of the Board and the Municipalities by or before October 15thfor final approval of the operating and capital budget. The annual operating budget and capital expenditures will be deemed to have passed when it has been approved by an affirmative vote of eighty percent (80%) in accordance with the voting percentages described in Section 4.1. If the Municipalities have not passed the proposed budget by December 1st, the previous year’s budget less capital expenditures will be used, except that budget increases previously approved by all Municipalities for salaries and benefits, may increase in accordance with the previous year’s approval. 4.6 Budget Amendments. No changes in the amounts of the various appropriations and the purposes of such appropriations as stated in the budgets finally approved shall be made unless approved unanimously by the Board. 4.7 Undesignated Funds. The Fire Protection Fund shall have its own undesignated fund. Monies not expended by the end of the fiscal year shall be placed into the individual undesignated fund. The Board may utilize the excess funds for operating budget shortfalls or for cash deposits for capital expenditures. The use of the undesignated fund must be approved unanimously by the Board. 31 4.8 Budget Apportionment. Each municipality shall contribute funds to the approved District operating budget in the proportion of that municipality’s total assessed value of the taxable property within the District, as equalized by the Wisconsin Department of Revenue (DOR), to the total equalized value of taxable property within the District, by using the annual August 15th DOR mailing of equalized value. 4.9 Time for Payment. The Municipalities shall pay their proportionate share of each operating budget, as billed, to the District Treasurer in two (2) installments: (a) fifty percent (50%) shall be paid by February 15thof each year; and (b) fifty percent (50%) shall be paid by September 15thof each year. Section V: Ownership of Assets5.1 District Owns. The title to all property whether real or personal and regardless of how it is obtained shall vest in the District. 5.2 Equity of Municipalities. Each Municipality shall be deemed to have an equity interest in the assets of the District. That equity is determined by multiplying the current value of each asset by the appropriate budget apportionment at the time the asset was purchased. Equity interests shall be reduced to reflect depreciation of the assets on the straight-line basis. The Municipalities shall have no equity interest in assets of the District acquired by gift or donation except in the event that the District is terminated. 5.3 Earned Equity of Newly Added Municipalities. Any municipality joining the District after the effective date of this Agreement shall only be eligible for equity interest of an asset if the municipality participated in the purchase of said asset, or provides assets when joining. 5.4 Start-up costs of Newly Added Municipalities. Start-up costs to a new municipality entering into this Agreement and the District will be determined through negotiations at the time of entry and are subject to unanimous approval by all District Municipalities. 5.5 Disposition of Fire and EMS District Property. The Municipalities acknowledge that this Agreement and the Emergency Medical Services Intergovernmental Agreement executed simultaneously with this Agreement will dissolve the single Fire and EMS District previously created by the Municipalities in order to create two legally separate and distinct entities: a Fire District and EMS District. All property owned by the previous Fire and EMS District located at 33 E Main St, Belleville, WI 53508 (the current fire station location) shall be transferred to the Fire District created by this Agreement upon executing this Agreement and the Emergency Medical Services Intergovernmental Agreement. The real property in which the current fire station is located (Dane County parcels 050834450929, 050834450714, 050834450616) shall also be conveyed to the Fire District upon executing this Agreement and the Emergency Medical Services Intergovernmental. 32 Section VI: Contracting with Third-Party Municipalities 6.1 Contracted Services. Upon request of a third-party municipality, the District may enter into agreements providing fire protection services to non-member municipalities. The contract shall be negotiated between the non-member municipality and Board. Approval of the contract shall require a majority vote of all members of the Board, and a unanimous vote of the Municipalities. A third-party municipality shall not have any equity interest in the assets of the District. 6.2 Budget Apportionment. Any future contract to provide fire protection services to a non-member municipality shall require that the third-party municipality pay the District based on the funding formulas described in Section 4.4, except that the Board, when it determines that it is in the best interest of the public, may use a different funding formula with the third-party municipality. Section VII: Withdrawal from the District 7.1 Notice Required. A Municipality may withdraw from the District at the end of any fiscal year of the District (the District’s fiscal year shall be the calendar year) only if the withdrawing Municipality has provided written notice to the Board and each participating Municipality prior to January 1stof the fiscal year. If a Municipality has submitted a notice to withdraw prior to January 1st deadline, then, notwithstanding the January 1st deadline, each other Municipality shall have thirty (30) days from the date of the initial notice to withdraw to provide its own notice to withdraw under this section. If all Municipalities or all but one Municipality provides a notice to withdraw, then at the end of the fiscal year provided by the first notice, the District shall terminate as provided in Section VIII. 7.2 Distribution to Withdrawing Municipality. (A) Definitions.(1) For the purposes of this section, the generally accepted accountingprinciples in place at the end of the fiscal year shall govern all calculations.(2) The term “assets” shall include, but not be limited to, cash, accountsreceivable, and equipment.(3) The term “equipment” shall include all tangible property. The value ofequipment at the time of withdrawal will be calculated.(B) Audit.(1) Upon withdrawal, the previous year’s audit shall be used to determine theassets and liabilities of the District.33 (C) Calculations.(1) Equipment will be valued at the existing value as of the date of thewithdrawal. Equipment shall be calculated as the purchase price of theequipment and less depreciation using straight line deprecation asdetermined by the auditors.(2) Any item listed with an anticipated useful life of less than one (1) year willbe considered an operating expense.(D) Commencing on the date of withdrawal and continuing for twelve (12) months afterwithdrawal, cash and accounts receivable attributable to the withdrawingMunicipality, for periods prior to the date of the withdrawal, shall be held in aseparate bank account.When the audit has been concluded, the amount due and owing the withdrawingMunicipality shall be finalized shall be based on its equity in the District determinedpursuant to Section 5.2.The District will then have the option to pay out the value of the equipment eitherin five (5) equal annual payments with the first payment to be paid one (1) yearafter withdrawal or as a single lump sum to be paid within three (3) years afterwithdrawal.7.3 Liability of Withdrawing Municipality(A) In the event that the liabilities of the District exceed its assets at the time ofwithdrawal, the withdrawing Municipality shall pay that percentage of the deficit,which is determined by the withdrawing Municipality’s budget apportionmentcalculated in the most recent year. The withdrawing Municipality shall have theoption of making such payment to the District in a lump sum or in annualinstallments over a period not in excess of five (5) years from the date of thewithdrawal. Election of the installment method shall not entitle the District to earninterest on the unpaid balance.(B) The withdrawing Municipality shall remain liable for its percentage of any adverseclaim asserted against the District which occurred during the time the withdrawingMunicipality was a member of the District.Section VIII: Term and Termination of District 8.1 Term. This Agreement, as amended from time to time, shall remain in force and effect until December 31, 2028. 34 8.2 Termination of District. The District may be terminated by the unanimous written consent of the Municipalities and shall be terminated if its membership drops to one Municipality. 8.3 Distribution of Assets upon Termination. Upon termination of the District, its assets, including those acquired by gift or donation shall be liquidated and the money remaining after payment of all the District’s obligations shall be distributed to the Municipalities which are then members of the District. Each Municipality shall receive that percentage of the money, which is equal to its equity in the District determined pursuant to Section 5.2. Section IX: Dispute Resolution9.1 Informal Dispute Resolution. If any municipality has a dispute concerning any of the matters in this Agreement, the Municipality asserting the dispute shall first seek to have the matter resolved informally by providing each other Municipality with a written notice stating the nature of the dispute. At such time, the Village President, Town Chairpersons, or their official designee shall meet to resolve the dispute. If informal resolution is not reached within sixty (60) days from the date of the notice, the Municipalities agree to mediate the dispute.9.2 Mediation. (A) The Municipalities agree to name a mediator within fourteen (14) days of theexpiration of the time period to reach informal resolution. If no mediator is agreedupon within said fourteen (14) days, each Municipality shall name a third party andthe third-parties so named shall pick a mediator within ten (10) days. TheMunicipalities shall present their dispute to the mediator within sixty (60) days ofthe mediator being named. Nothing in this provision shall preclude anyMunicipality from filing a notice of claim or taking other action required by statuteto preserve its rights under applicable notice of claim statues.(B) The mediator shall not have the authority to add, change, alter or modify any of theterms or provisions of this Agreement.(C) The expense of the mediator shall be divided equally between the Municipalities.9.3 Arbitration. Arbitration is to follow any unsuccessful mediation unless the Municipalities agree to forego mediation and proceed directly to arbitration. If any of the terms, duties, obligations, or responsibilities of this Agreement cannot be resolved via mediation, or if any Municipality believes that a provision is unenforceable or that there have been a material breach of this Agreement, the Municipalities agree that they will timely notify the 35 others, or their successors or assigns, of any intent to seek arbitration for a final and binding declaration concerning such dispute or breach of this Agreement. A determination of disputed matters described in this Agreement and/or whether there has been a material breach of this Agreement, will be conducted via arbitration hearing, that the arbitrator’s decision to be final and binding upon the Municipalities. The Municipalities shall agree upon a single arbitrator to decide the dispute, or if no agreement on selection of an arbitrator can be reached within five (5) business days of notice of arbitration, any party may petition the Dane County Circuit Court for appointment of the arbitrator. Each Municipality shall bear equal costs of any arbitration proceeding. All other provisions of the arbitration and the conduct of the hearing shall be pursuant to Wis. Stat. Chapter 788, or its successor, unless otherwise ordered by the arbitrator or agreed by the Municipalities. 9.4 Authority of Arbitrators Limited. The arbitrators shall not have the authority to add to, change, alter, or modify any of the terms or provisions of this Agreement. Section X: Miscellaneous Provisions10.1 Severability. If any section, subsection, sentence, clause, or phrase of this Agreement is held to be invalid by reason of a decision of any court of competent jurisdiction, such decision shall not affect the validity of any other section, subsection, sentence, clause or phrase thereof. 10.2 Non-Integration. Beginning on the Effective Date, this Agreement shall supersede any and all agreements previously made between the parties relating to the subject matter of this Agreement. Beginning on the Effective Date, all previous agreements are hereby rescinded and repealed. 10.3 Effective Date. This Agreement shall become effective January 1st, 2026 (the “Effective Date”). 10.4 Amendments. Amendment(s) to this Agreement shall require a majority vote of all board members, and unanimous approval by each Municipality. 36 IN WITNESS WHEREOF, the municipalities have caused this Agreement to be executed by their duly authorized officers. Village of Belleville Town of BrooklynVillage President Town Chair Village Clerk Town Clerk Date Date Town of Exeter Town of Montrose Town Chair Town Chair Town Clerk Town Clerk Date Date Town of Oregon Town Chair Town Clerk Date37 38 Intergovernmental Agreement Emergency Medical Services 2026 - 2028 Village of BellevilleTown of Exeter Town of Montrose Town of Brooklyn Town of Oregon Adopted: ______________ 39 Table of ContentSection I: Emergency Medical Service District Created .......................................................................................... 4 1.1 Creation .......................................................................................................................................................... 4 1.2 Purpose ........................................................................................................................................................... 4 Section II: Management of the District ................................................................................................................... 4 2.1 Board .............................................................................................................................................................. 4 2.2 Duties of the Board ........................................................................................................................................ 6 2.3 Powers of the Board ...................................................................................................................................... 8 Section III: District Meetings .................................................................................................................................... 9 3.1 Regular Meetings ........................................................................................................................................... 9 3.2 Special Meetings ............................................................................................................................................ 9 3.3 Who to Preside ............................................................................................................................................... 9 Section IV: Expenses of the District .......................................................................................................................... 9 4.1 Financial Voting ............................................................................................................................................ 9 4.2 Budget Increase Cap ..................................................................................................................................... 9 4.3 Operating Expenses ........................................................................................................................................ 9 4.4 Capital Expenditures .................................................................................................................................... 10 4.5 Annual Budget Process ................................................................................................................................ 10 4.6 Budget Amendments ................................................................................................................................... 11 4.7 Undesignated Funds ..................................................................................................................................... 11 4.8 Budget Apportionment ................................................................................................................................ 11 4.9 Time for Payment ........................................................................................................................................ 11 Section V: Ownership of Assets .............................................................................................................................. 11 5.1 District Owns .............................................................................................................................................. 11 5.2 Equity of Municipalities .............................................................................................................................. 11 5.3 Earned Equity of Newly Added Municipalities ........................................................................................... 11 5.4 Start-up costs of Newly Added Municipalities ........................................................................................... 11 Section VI: Contracting with Third-Party Municipalities ................................................................................... 12 6.1 Contracted Services ..................................................................................................................................... 12 6.2 Budget Apportionment ................................................................................................................................ 12 Section VII: Withdrawal from the District ............................................................................................................ 12 7.1 Notice Required ........................................................................................................................................... 12 7.2 Distribution to Withdrawing Municipality .................................................................................................. 12 7.3 Liability of Withdrawing Municipality ........................................................................................................ 13 Section VIII: Term and Termination of District ................................................................................................... 14 8.1 Term ............................................................................................................................................................. 14 8.2 Termination of District ................................................................................................................................ 14 8.3 Distribution of Assets upon Termination ..................................................................................................... 14 40 Section IX: Dispute Resolution ............................................................................................................................... 149.1 Informal Dispute Resolution ....................................................................................................................... 14 9.2 Mediation .................................................................................................................................................... 14 9.3 Arbitration .................................................................................................................................................... 14 9.4 Authority of Arbitrators Limited .................................................................................................................. 15 Section X: Miscellaneous Provisions ...................................................................................................................... 15 10.1 Severability ................................................................................................................................................. 15 10.2 Non-Integration ........................................................................................................................................... 15 10.3 Effective Date ............................................................................................................................................. 15 10.4 Amendments ................................................................................................................................................ 15 41 Agreement Pursuant to Section 66.0301 of the Wisconsin Statutes and in consideration of the mutual covenants hereinafter set forth, the Village of Belleville and the Towns of Exeter, Montrose, Brooklyn and Oregon, hereinafter referred to individually as a “Municipality”, and collectively as the “Municipalities”, hereby agree as follows: Section I: Emergency Medical Service District Created 1.1 Creation. An Emergency Medical Service District, hereinafter referred to as the “District”, consisting of all lands within the Village of Belleville and Town of Montrose and partial lands in the Towns of Exeter, Brookyln and Oregon is hereby created. (A) Village of Belleville. All the area within the corporate limits of the Village ofBelleville, Dane and Green Counties, Wisconsin.(B) Town of Montrose. All the area within the corporate limits of the Town of Montrose,Dane County, Wisconsin(C) Town of Exeter. All the area within the corporate limits of the Town of Exeter,Green County, Wisconsin except for Sections 30, 31, and 32.(D) Town of Brooklyn. The South 1/2 of Section 7 and the whole of Section 18 in theTown of Brooklyn, Green County, Wisconsin.(E) Town of Oregon. Section 18, 19 and 30 in the Town of Oregon, Dane County,Wisconsin. 1.2 Purpose. The District shall provide for the administration of Emergency Care Procedures, and to provide transportation for sick, disabled, and injured person(s) to institutions providing health services. The provision of services shall be guided and governed by Wis. Stat §§ 60.23(1), 60.565, 61.34(1), 61.64, and 66.0301. Section II: Management of the District 2.1 Board. An Emergency Medical Services District Board, hereinafter referred to as the “Board”, is hereby created to set policy and provide direction for the District. (A) Appointment. The Board shall consist of eight (8) board members. Two (2) boardmembers shall be appointed by the Village of Belleville and Towns of Montroseand Exeter, and one (1) board member shall be appointed by the Towns of Brooklynand Oregon. Contracted municipalities shall not be entitled to a board seat.42 (B) Term. Each municipal appointed board member shall be appointed to serve a termas designed by the respective Municipality.(C) Removal. Any municipal appointed board member may be removed by theappointing Municipality.(D) Vacancies. Vacancies shall be filled for the remainder of the term. A Municipalityshall fill any vacancy in the Board created by death, relocation outside of theMunicipality where appointed, resignation, or removal of its appointee within forty-five (45) days of the creation of such vacancy. In the event that the Municipality isunable to fill the vacancy within this time period the Village President, TownChairperson or their designee shall serve until a replacement is appointed by theMunicipality.(E) Compensation. Board members shall receive no compensation from the District forattendance at Board meetings or for any time spent on Board business.(F) Officers. The Board shall annually elect a Chairperson, Vice Chairperson,Secretary, and Treasurer to serve in that position for one (1) year, starting at the firstregular meeting in June.(1) Chairperson. The Chairperson must be an appointed member of the Board.The Chairperson shall preside at all meetings of the Board; ensure that allthe actions of the Board are effectuated; execute all documents authorizedby the Board; and do all the things prescribed from time to time by theBoard.the Board. The Vice Chairperson shall perform the duties of the Chairperson in the event of the absence or disability of the Chairperson. The Vice Chairperson shall perform such other duties as may be prescribed from time to time by the Board. (3) Secretary. The Secretary may be a non-Board member. If the Secretary is amember of the Board, they shall have voting rights and will not receivecompensation. If the Secretary is selected from outside the Board, they shallnot have voting rights and may receive compensation. The Secretary shallkeep a complete record of the transactions and proceedings of the Districtand shall have other responsibilities prescribed by the Board from time totime.(4) Treasurer. The Treasurer may be a non-Board member, and may be filled bymore than one person. If the Treasurer is a member of the Board, they shallhave voting rights and will not receive compensation. If the Treasurer is43 selected from outside the Board, they shall not have voting rights and may receive compensation. The Treasurer shall establish and act as custodian of one or more segregated funds that shall be used solely for receipts and disbursements relating to emergency medical services. The Treasurer shall see that all monies allocated to the District shall be properly received, deposited, segregated, applied and accounted for. The Treasurer shall have such additional duties as may from time to time be prescribed by the Board. (G) Meetings.(1) Open Meetings. Board meetings shall be open to the public. A notice ofdate, time, location, and agenda will be published in the officialpublication(s) of each Municipality and/or posted at the prescribed locationsin the municipality.(2) Closed Meetings. If needed, the Board may hold a closed session perapplicable Wisconsin Statutes.(H) V oting. Decisions of the Board other than those relating to annual operating orcapital expenditures shall be made by a simple majority vote of the Board membersattending the meeting. Refer to Section 4.1 for Financial V oting.2.2 Duties of the Board. The Board, by using its best efforts and by working in cooperation with the EMS Chief shall: (A) Make rules and regulations for its own proceedings and for the setting of policy,operating procedures, and providing general direction of the District, and shallmake adequate provision for the enforcement of such rules and regulations.(B) Maintain books of account. The District shall: (a) have charge and custody of andbe responsible for all funds of the District; and (b) receive and give receipts formonies due and payable to the District from any source whatsoever, and ensuredeposit of all such monies in the name of the District in such banks, trust companies,or other depositaries as shall be selected by the Board.(C) Review the following:(1) Monthly reports summarizing the affairs of the District;(2) Monthly fiscal reports; and(3) Annual audit(D) Make provision for the management of the District.44 (E) Make provision for the control, maintenance, acquisition, and placement of all realand personal property acquired by the District.(F) Establish user fees for the services provided by the District and see that all chargestherefore are duly made, collected, and deposited into the account(s) of the District.(G) Obtain all necessary liability and property damage insurance, not otherwiseprovided by other agreements or contracts.(H) Obtain such licenses as may be required by the District to operate as an ambulanceservice provider.(I) Recruit duly qualified emergency medical technicians and emergency vehicleoperators to provide basic and/or advanced life support practices, interventions andambulance service throughout the District at all times.(J) Approve the budget for the succeeding fiscal year on or before September 30thofeach calendar year for review and approval by the Municipalities.(K) Create job descriptions that will be updated in the personnel handbook and bereviewed as necessary by the Board.(L) Should any member of the Board request the Board to forward an issue to legalcounsel for review, the Board shall forward the issue to counsel for a review not toexceed two (2) billable hours. The Board, by a majority vote of the voting members,may authorize legal counsel to exceed the two (2) hour limitation for a specificquestion. Should counsel deem additional time is necessary to review the issue,counsel will be instructed to provide an initial report to the EMS Chief and advisethe EMS Chief of what additional work may be necessary to completely review oropine on the issue. The Board may by a majority vote of the voting membersauthorize additional review by legal counsel.(M) Keep records of each Municipality’s equity interest in the assets of the District, inthe manner provided by Section 5.2.(N) The Board shall review and base decisions on staffing and/or operational resourceallocation based on the following:(1) Monthly and Annual call volumes;(2) Vehicle performance, with review of maintenance either completed orneeded;(3) Fractile and Mean Response Time (from time of dispatch to arrival onscene);(4) Monthly reports summarizing the affairs of the District;45 (5) Percentage of calls requiring mutual aid response;(6) Percentage of time at least one unit remains available in the system;(7) District wide membership updates(8) Chief, Deputy Chief, and Primary officer group updates, which shouldinclude information from the training division, training center, specialevents, and overall District highlights.(O) Annually have the District finances audited.2.3 Powers of the Board. (A) The Board shall have the power to:(1) Subject to compliance with Wis. Stat§§ 60.47 and 62.15, enter intocontracts valued at or above $15,000 or agreements in the name of an forthe benefit of the District with approval of all the Municipalities.(2) If budgeted, and subject to compliance with Wis. Stat §§ 60.47 and 62.15,enter into contracts valued below $15,000 in the name of and for the benefitof the District.(3) Establish and maintain, in a bank of its choice, an EMS Fund.(4) Hire and terminate personnel.(5) Establish qualifications, schedules, and regulations for such personnel,emergency medical technicians and emergency vehicle operators.(6) Ensure that all District policies and procedures align with County, State, andFederal guidelines and regulations.(7) Delegate authority to the EMS Chief (who shall serve at the pleasure of theBoard) to manage the day-to-day operations of the District and carry out thepowers enumerated in subjections (4) and (5) of this section.(B) The Board shall not have the authority to levy taxes, issue bonds, or borrow money;or to enter contracts or commit funds in excess of the budget without approval ofall the Municipalities.46 Section III: Board Meetings 3.1 Regular Meetings. The Board shall have a regular monthly meeting. Attendance of a majority of the voting members shall constitute a quorum for the purpose of transacting all business with the exception of voting to recommend non-budgeting capital expenditures. The notice given for any meeting shall state the purpose, date, time, and place for the meeting. 3.2 Special Meetings. Special meetings of the Board may be held for the purpose of transacting any business of the District upon the request of the Chairperson and/or two (2) Board members or two (2) of the participating Municipalities. Notice of a special meeting shall be given at least twenty-four (24) hours prior to the commencement of such meeting, unless for an emergency, in which case shorter notice may be given, but in no case may the notice be provided less than two (2) hours in advance of the meeting. Attendance of a majority of the voting members shall constitute a quorum for the purpose of transacting all business with the exception of voting for operating or capital expenditures. The notice given for any meeting shall state the purpose, date, time, and place for the meeting. 3.3 Who to Preside. The Chairperson of the Board shall preside at the meeting when present, but if absent, the Vice Chairperson shall preside. If both the Chairperson and Vice Chairperson are absent, the Board shall select one of the Board members present to preside.Section IV: Expenses of the District The District and Board will maintain its year-to-year level of monetary effort as required by 2023 Wisconsin Act 12 to avoid reduction of county and municipal aid payments. 4.1 Financial V oting. For any District decisions or votes pertaining to operating expenses or capital expenditures, the vote percentage of each Municipality shall be twenty percent(20%). 4.2 Budget Increase Cap. The annual District budget increase over the previous year shall not exceed the Consumer Price Index (CPI) plus two percent (2%). CPI shall be determined by the U.S. Bureau of Labor Statistics as of July 1st of the current year. 4.3 Operating Expenses. (A) Defined. The term “operating expense” shall mean and include any expense paidor accrued during the fiscal year which is attributable to the actual day-to-dayoperations of the District including but not limited to expense for salaries, rent,utilities, repairs or equipment, fuel and insurance. If any questions arise regardingwhether any expenditure or expense is an “operating expense” or a “capitalexpenditure” the matter shall be resolved by the application of generally accepted47 accounting principles. Notwithstanding the foregoing, any single expenditure of less than $5,000 shall be an “operating expense”. (B) Payment. All operating expenses shall be paid from the income of the District. Ifthe District income is not sufficient to meet the operating expenses, eachmunicipality shall pay their fair share of the operating expenses, which isdetermined by same calculation used for the budget apportionment.4.4 Capital Expenditures. (A) Defined. The term “capital expenditure” shall mean all expenses for acquisition ofphysical assets not included as operating expenses, and includes any expendituremade or liability accrued in the amount of $5,000 or more for a physical asset whichhas a useful life in excess of one (1) year or which extends the life of a physicalasset more than one (1) year beyond its current useful life.(B) Non-Budgeted Capital Expenditures. Any non-budgeted capital expenditure shallrequire a majority vote of the Board, and a unanimous vote of the Municipalities.(C) Apportionment. Each municipality’s proportion of a capital expenditure shall bedetermined at the time of approval of purchase.(D) Bid Requirement. All capital expenditure items above $100,000 may not beapproved without a bid.(E) Ten-Year CIP. The District must submit its annual capital requests and ongoing ten-year Capital Improvement Plan, annually to the Board at the May meeting.4.5 Annual Budget Process. The EMS Chief shall submit their annual recommended operating budget by September 1st. The Board shall review and recommend for approval the Emergency Medical Services operating and capital budget requests by September 30th. There shall be a joint meeting of the Board and the Municipalities by or before October 15thfor final approval of the operating and capital budget. The annual operating budget and capital expenditures will be deemed to have passed when it has been approved by an affirmative vote of eighty percent (80%) in accordance with the voting percentages described in Section 4.1. If the Municipalities have not passed the proposed budget by December 1st, the previous year’s budget less capital expenditures will be used, except that budget increases previously approved by all Municipalities for salaries and benefits, may increase in accordance with the previous year’s approval. 48 4.6 Budget Amendments. No changes in the amounts of the various appropriations and the purposes of such appropriations as stated in the budgets finally approved shall be made unless approved unanimously by the Board. 4.7 Undesignated Funds. The EMS Fund shall have their own undesignated fund. Monies not expended by the end of the fiscal year shall be placed into the individual undesignated fund. The Board may utilize the excess funds for operating budget shortfalls or for cash deposits for capital expenditures. The use of the undesignated fund must be approved unanimously by the Board. 4.8 Budget Apportionment. Each municipality shall contribute funds to the approved Districtoperating budget in the proportion of that municipality’s current population within the District, to the current population of the District, by using the most recent population figures as provided by the Wisconsin Department of Administration (DOA) as determined for purposes of state tax sharing and Wis. Stat. Ch. 79. 4.9 Time for Payment. The Municipalities shall pay their proportionate share of each operating budget, as billed, to the District Treasurer in two (2) installments: (a) fifty percent (50%) shall be paid by February 15thof each year; and (b) fifty percent (50%) shall be paid by September 15thof each year. Section V: Ownership of Assets5.1 District Owns. The title to all property whether real or personal and regardless of how it is obtained shall vest in the District. 5.2 Equity of Municipalities. Each Municipality shall be deemed to have an equity interest in the assets of the District. That equity is determined by multiplying the current value of each asset by the appropriate budget apportionment at the time the asset was purchased. Equity interests shall be reduced to reflect depreciation of the assets on the straight-line basis. The Municipalities shall have no equity interest in assets of the District acquired by gift or donation except in the event that the District is terminated. the effective date of this Agreement shall only be eligible for equity interest of an asset if the municipality participated in the purchase of said asset, or provides assets when joining. 5.4 Start-up costs of Newly Added Municipalities. Start-up costs to a new municipality entering into this Agreement and the District will be determined through negotiations at the time of entry and are subject to unanimous approval by all District Municipalities. 5.5 Disposition of Fire and EMS District Property. The Municipalities acknowledge that this Agreement and the Fire Protection Services Intergovernmental Agreement executed simultaneously with this Agreement will dissolve the single Fire and EMS District 49 previously created by the Municipalities in order to create two legally separate and district entities: a Fire District and EMS District. All property owned by the previous Fire and EMS District located at 480 River Street, Belleville, WI 53508 (the EMS facility location) shall be transferred to the EMS District created by this Agreement upon executing this Agreement and the Fire Protection Services Intergovernmental Agreement. The real property in which the current EMS facility is located (Dane County parcel 050834187551) shall be conveyed to the EMS District upon executing this Agreement and the Fire Protection Services Intergovernmental Agreement. Section VI: Contracting with Third-Party Municipalities6.1 Contracted Services. Upon request of a third-party municipality, the District may enter into agreements providing emergency medical services to non-member municipalities. The contract shall be negotiated between the non-member municipality and Board. Approval of the contract shall require a majority vote of all members of the Board, and a unanimous vote of the Municipalities. A third-party municipality shall not have any equity interest in the assets of the District. 6.2 Budget Apportionment. Any future contract to provide emergency medical services to a non-member municipality shall require that the third-party municipality pay the District based on the funding formulas described in Section 4.4, except that the Board, when it determines that it is in the best interest of the public, may use a different funding formula with the third-party municipality. Section VII: Withdrawal from the District 7.1 Notice Required. A Municipality may withdraw from the District at the end of any fiscal year of the District (the District’s fiscal year shall be the calendar year) only if the withdrawing Municipality has provided written notice to the Board and each participating Municipality prior to January 1stof the fiscal year. If a Municipality has submitted a notice to withdraw prior to January 1stdeadline, then, notwithstanding the January 1stdeadline, each other Municipality shall have thirty (30) days from the date of the initial notice to withdraw to provide its own notice to withdraw under this section. If all Municipalities or all but one Municipality provides a notice to withdraw, then at the end of the fiscal year provided by the first notice, the District shall terminate as provided in Section VIII. 7.2 Distribution to Withdrawing Municipality. (A) Definitions.(1) For the purposes of this section, the generally accepted accountingprinciples in place at the end of the fiscal year shall govern all calculations.50 (2) The term “assets” shall include, but not be limited to, cash, accountsreceivable, and equipment.(3) The term “equipment” shall include all tangible property. The value ofequipment at the time of withdrawal will be calculated.(B) Audit.(1) Upon withdrawal, the previous year’s audit shall be used to determine theassets and liabilities of the District.(C) Calculations.(1) Equipment will be valued at the existing value as of the date of thewithdrawal. Equipment shall be calculated as the purchase price of theequipment and less depreciation using straight line deprecation asdetermined by the auditors.(2) Any item listed with an anticipated useful life of less than one (1) year willbe considered an operating expense.(D) Commencing on the date of withdrawal and continuing for twelve (12) months afterwithdrawal, cash and accounts receivable attributable to the withdrawingMunicipality, for periods prior to the date of the withdrawal, shall be held in aseparate bank account.When the audit has been concluded, the amount due and owing the withdrawingMunicipality shall be finalized shall be based on its equity in the District determinedpursuant to Section 5.2.The District will then have the option to pay out the value of the equipment eitherin five (5) equal annual payments with the first payment to be paid one (1) yearafter withdrawal or as a single lump sum to be paid within three (3) years afterwithdrawal.7.3 Liability of Withdrawing Municipality. (A) In the event that the liabilities of the District exceed its assets at the time ofwithdrawal, the withdrawing Municipality shall pay that percentage of the deficit,which is determined by the withdrawing Municipality’s budget apportionmentcalculated in the most recent year. The withdrawing Municipality shall have theoption of making such payment to the District in a lump sum or in annualinstallments over a period not in excess of five (5) years from the date of the51 withdrawal. Election of the installment method shall not entitle the District to earn interest on the unpaid balance. (B)The withdrawing Municipality shall remain liable for its percentage of any adverseclaim asserted against the District which occurred during the time the withdrawingMunicipality was a member of the District.Section VIII: Term and Termination of District 8.1 Term. This Agreement, as amended from time to time, shall remain in force and effect until December 31, 2028. 8.2 Termination of District. The District may be terminated by the unanimous written consent of the Municipalities and shall be terminated if its membership drops to one (1) Municipality. 8.3 Distribution of Assets upon Termination. Upon termination of the District, its assets, including those acquired by gift or donation, shall be liquidated and the money remaining after payment of all the District’s obligations shall be distributed to the Municipalities which are then members of the District. Each Municipality shall receive that percentage of the money, which is equal to its equity in the District determined pursuant to Section 5.2. Section IX: Dispute Resolution9.1 Informal Dispute Resolution. If any municipality has a dispute concerning any of the matters in this Agreement, the Municipality asserting the dispute shall first seek to have the matter resolved informally by providing each other Municipality with a written notice stating the nature of the dispute. If informal resolution is not reached within sixty (60) days from the date of the notice, the Municipalities agree to mediate the dispute.9.2 Mediation. (A) The Municipalities agree to name a mediator within fourteen (14) days of theexpiration of the time period to reach informal resolution. If no mediator is agreedupon within said fourteen (14) days, each Municipality shall name a third party andthe third-parties so named shall pick a mediator within ten (10) days. TheMunicipalities shall present their dispute to the mediator within sixty (60) days ofthe mediator being named. Nothing in this provision shall preclude anyMunicipality from filing a notice of claim or taking other action required by statuteto preserve its rights under applicable notice of claim statues.52 (B) The mediator shall not have the authority to add, change, alter or modify any of theterms or provisions of this Agreement.(C) The expense of the mediator shall be divided equally between the Municipalities.9.3 Arbitration. Arbitration is to follow any unsuccessful mediation unless the Municipalities agree to forego mediation and proceed directly to arbitration. If any of the terms, duties, obligations, or responsibilities of this Agreement cannot be resolved via mediation, or if any Municipality believes that a provision is unenforceable or that there have been a material breach of this Agreement, the Municipalities agree that they will timely notify the others, or their successors or assigns, of any intent to seek arbitration for a final and binding declaration concerning such dispute or breach of this Agreement. A determination of disputed matters described in this Agreement and/or whether there has been a material breach of this Agreement, will be conducted via arbitration hearing, that the arbitrator’s decision to be final and binding upon the Municipalities. The Municipalities shall agree upon a single arbitrator to decide the dispute, or if no agreement on selection of an arbitrator can be reached within five (5) business days of notice of arbitration, any party may petition the Dane County Circuit Court for appointment of the arbitrator. Each Municipality shall bear equal costs of any arbitration proceeding. All other provisions of the arbitration and the conduct of the hearing shall be pursuant to Wis. Stat. Chapter 788, or its successor, unless otherwise ordered by the arbitrator or agreed by the Municipalities. 9.4 Authority of Arbitrators Limited. The arbitrators shall not have the authority to add to, change, alter, or modify any of the terms or provisions of this Agreement. Section X: Miscellaneous Provisions10.1 Severability. If any section, subsection, sentence, clause, or phrase of this Agreement is held to be invalid by reason of a decision of any court of competent jurisdiction, such decision shall not affect the validity of any other section, subsection, sentence, clause or phrase thereof. 10.2 Non-Integration. Beginning on the Effective Date, this Agreement shall supersede any and all agreements previously made between the parties relating to the subject matter of this Agreement. Beginning on the Effective Date, all previous agreements are hereby rescinded and repealed. 10.3 Effective Date. This Agreement shall become effective January 1st, 2026 (the “Effective Date”). 10.4 Amendments. Amendment(s) to this Agreement shall require a majority vote of all board members, and unanimous approval by each Municipality. 53 IN WITNESS WHEREOF, the municipalities have caused this Agreement to be executed by their duly authorized officers. Village of BellevilleVillage President Town Chair Village Clerk Town Clerk Date Date Town of Exeter Town of Montrose Town Chair Town Chair Town Clerk Town Clerk Date Date Town of Oregon Town Chair Town Clerk Date54 55 56 57 58 59 60 61 62 11/27/2463 64 65 66 67 68 69 70 71 To: Town of Oregon Board of SupervisorsFrom: Sheldon Tachon, TORC Manager, Town of Oregon Subject: TORC Operations Date: July 6, 2025 TORC USE DateHoursVehicleTotalBrush and recyclingTrash (paid)TORC CardPunchesRevenue7-12-2025 8:30-1:0043 9____123.00 7-19-2025(rain) 8:30-1:004033 7____ 95.00 7-26-2025(rain)8:30-1:004131 10 ___ 280.00 8-2-20258:30-1:004436 8____115.00 8-9-2025(heavy rainforecast)8:30-1:003529 6____110.00 NOTES 1. DNR Inspection of burn pit took place at TORC on Wednesday, July 16,10:45-10:45 a.m. In attendance: DNR--Dan Werner; Town of Oregon--Laurie Fitzgerald, Abel Schultz, Greg Schrock. Werner cited three areasthat need immediate attention:a) trop-;b) the Town needs to apply for a waiver to burn brush under 6 inches indiameter at TORC;c) Burning TORC. Dirt may beused to 72 d) Werner’s reports are available in e-mail correspondence betweenWerner and Jennifer Hanson.e) More detailed notes on Werner’s recommendations, includingsuggestions for best practice in managing the compost pile, areincluded in Attachment 1.2. Since DNR’s inspection on July 16, 2025, we have made some changesat TORC.a) We are leaving the brush to dry for an extra week to reduce smokeb)No smoke after we leave. The ashes are covered with dirt.c) When Sheldon burns at the TORC, he gets a Burn Permit from theOregon Fire Department “so they know we are burning. ”d) Sheldon sends a text message to Abel Schultz so he also knows we’s Department calls hime)enclosed area next to the Burn Pit that could be used to stage ashesmixed with dirt for either removal to a permitted disposal site or for 73 ATTACHMENT 1 TORC DNR Inspection, 10 a.m., July 16, 2025 Notes prepared by Laurie Fitzgerald Inspector: Dan Werner Mr. Werner went over the following issues: Burning 1. Ash pile: the Town needs a permit to spread ash on agricultural sites.Ash must be taken to a DNR-approved site.2. Brush less than 6 inches in diameter is considered yard waste. Townneeds to apply for a waiver from DNR by showing why TORC can’thandle this waste any other way than burning it.3. When burning, an Attendant must be present. Fires must becompletely extinguished before site is closed. Mr. Werner suggested4. Pallets may be burned if they are untreated.Compost Pile 1. What can be composted—clean, untreated grass (no big sticks).2.time the TORC is open (at minimum, once per week)3. Monitor temperatures weekly. If temperature stays “stuck, ” check tosee if the pile is either too wet or too dry. If too dry, add water; if too wet,turn it repeatedly. Another tactic to use if pile is dry is to create adepression or “bowl” at the top of pile so that moisture will seep into thepile rather than run down the sides.4.times to get moisture to absorb evenly.5. Compost is ready to use when the temperature reaches 130 degrees.Do not let Residents take the compost before it reaches 130 degrees.74 6. Renew composting license each year. This process requires that TORCreport number of loads received for composting each year.ATTACHMENT 1, continued 7. Class A Composting—Currently TORC is not doing Class A Composting.Handling Waste 1. Post signs clearly identifying each area designated for disposal of itemsthe TORC accepts for disposal: Metal, Batteries, Waste Oil, Tires,Florescent Bulbs.2. Dispose of all waste items regularly. Do not hold any categories ofwaste longer than one year.Follow-up Actions 1.accepted at TORC2. Apply for waiver to burn branches under 6” in diameter3.taking it to designated agricultural sites (where permit is required). 75 July 17, 2025File Ref: FID 113114430Dane CountyRECY / CMELStephanie GothTown of Oregon1138 Union RdOregon, Wisconsin 53575Subject: Compliance Inspection at the Town of Oregon Recycling Center (TORC) Composting SiteDear Stephanie Goth: On July 16, 2025, the Department of Natural Resources (department) conducted a composting inspection at the TORC Composting Site located at 1067 Storytown Rd, Oregon, Wisconsin. A copy of the completed inspection forms and the 3 photos are enclosed.At the time of the inspection the department found no evidence of noncompliance with the recyclingrequirements stated in chapters NR 500 to 555, Wisconsin Administrative Code. One area of concern was noted. The grass clippings collected at the site should be incorporated into the active compost pile/windrow within three days of receiving it. If you have any questions or comments, please feel free to contact me at (608) 235-8591. Thank you for your cooperation.Sincerely,Daniel WernerWaste Management Specialistcc: SC Facility File wisconsin.govPrinted onRecycledPaperdnr.wi.gov State of WisconsinDEPARTMENT OF NATURAL RESOURCES3911 Fish Hatchery RdFitchburg WI 53711 76 July 16, 2025File Ref: FID 113114430Dane CountySW / CMELStephanie GothTown of Oregon1138 Union RdOregon, Wisconsin 53575Subject: Compliance Inspection at the Town of Oregon Recycling Center (TORC) Woodburning Site (WBS)Notice of Noncompliance (NON)Dear Stephanie Goth: Enclosed is a copy of the inspection form and the 3 photos that were completed for the WBS located at 1067 Storytown Rd, Oregon, Wisconsin 53575 on July 16, 2025.The inspection indicated that, at the time of the inspection, the WBS was not in compliance with the solid waste compliance requirements of chapters NR 500 to 555, Wisconsin Administrative Code.Identified below are the three alleged areas of noncompliance with chapters NR 500 to 555, Wisconsin Administrative Code, and the actions you should take to resolve these alleged areas of noncompliance. Alleged Areas of NoncomplianceNR 502.11(5)(b), Wis. Adm. Code:Only dry, unpainted and untreated wood, stumps or trees may beburned at a woodburning facility. Brush shall be burned only in conformance with s. 287.07, Stats. Cleanwoody vegetative material no greater than 6 inches in diameter is considered yard waste and is prohibitedfrom incineration. A waiver for the burning of brush less than 6 inches in diameter can be requested fromthe department. A discussion of alternatives to burning considered should be included with the waiverrequest.NR 502.11(5)(l), Wis. Adm. Code:Ash resulting from the operation shall be disposed of at a facilityapproved by the department to receive that material. Ash is being mixed with compost onsite. Accordingto your plan of operation, no ash or other residue is to be disposed of on site. Ash should be hauled to alicensed landfill. We also discussed the option of getting a plan modification to allow the landspreadingof the ash at an exempted site. You can request an exemption to landspread the ash by explaining howthis will be accomplished in a nuisance-free manner.NR 502.11(5)(h), Wis. Adm. Code:An attendant shall be on duty at all times when burning is takingplace. All fires shall be extinguished before the attendant leaves the facility. The fire shall be activelytended and maintained to promote complete combustion, ensure good fuel-flame contact and burndown. wisconsin.govPrinted onRecycledPaperdnr.wi.gov State of WisconsinDEPARTMENT OF NATURAL RESOURCES3911 Fish Hatchery RdFitchburg WI 53711 77 The ash pile was left smoldering and unattended. Burning should only take place when an attendant is present. The department recommends you take immediate action to address the identified areas of noncompliance and requests that you provide written documentation of the corrective actions taken along with their implementation dates within 30 days of the date of this letter. While we appreciate receiving your plan by this date, please understand that you are currently in noncompliance and will remain in noncompliance until all identified areas are addressed. Failure to respond in a timely manner may result in escalated enforcement actions. If I can assist you in meeting these standards, please feel free to contact me by email at Daniel.Werner@wisconsin.gov or by phone at (608) 235-8591. Please note that chapters NR 500 to 555, Wisconsin Administrative Code, are available on thedepartment’s website at http://dnr.wi.gov/topic/Waste/Laws.html.Thank you for your cooperation. Sincerely, Daniel Werner Waste Management Specialist cc: SC Facility File 78 Inspection TypeA. GENERAL INFORMATIONCountyOREGON53575- DANEContact Name/Phone Number07/16/2025 00:00Case Close Out Date(608) 835-3200B. FACILITY INSPECTED ASDate processed SHWIMS_____________________, EPA Data System________________________________Status Change: Field Verified Status IsName Change: Former NameContact Date/TimeSTEPHANIE GOTHForm 4430-5 (R. 03/06) COMPLIANCE MONITORING AND EVALUATION FORMState of WisconsinDepartment of Natural Resources1067 STORYTOWN RDZip CodeStreet/LocationCityFacility Name (current)OREGON TN F. CASE CONTACTSLic/RU/RAStaff PersonLead ProgramActivity Type3393WERNER, DANIELRECYCLINGCOMPOSTINGAction DateAction TypeClose DateSNCCommentsNO ACTION07/17/202507/17/2025C. NOTIFICATION CHANGED. ACTIVITY TYPESE. ACTIONS AND VIOLATIONS 113114430FID #FIST SEQ #: 79030Complaint # G. COMMENTSSW YARD WASTE COMPOSTING <20,000 CU YDRoutine inspection SW YARD WASTE COMPOSTING <20,000 CU YDType of ContactStaff Assigned to SiteFIELD07/17/2025WERNER, DANIELCase #79030EPA ID #Notification Status Narrative:On 7/16/25, Dan Werner visited the site at 1067 Storytown Rd. Laurie Fitzgerald, Abel Schulz, and Greg Schrock were also present.Grass clippings are not incorporated within 72 hours of receiving. The site is only open one day/week. Werner discussed turning the grassinto the pile at end of day. No other areas were noted at the time of the inspection. Werner also assessed Universal Waste collection atthe site. Lead acid batteries are accepted at the site, though none have been collected in years. The container where batteries would bestored is not labeled. It should be labeled as "Universal Waste - Batteries", "Waste Batteries", or "Used Batteries". Likewise, used oil iscollected. The container is not labeled, and should be labeled as "Used Oil". Finally, waste lamps are collected. The lamps should bestored in a container that is closed, structurally sound, and adequate to prevent breakage. The container should be marked with the datethe lamps started to be collected since the last time they were disposed to document the lamps have been stored for less than one year.The containers should be labeled as "Universal Waste - Lamps", "Waste Lamps", or "Used Lamps".SITE NARRATIVE Region Signature(s)Date SignedWERNER, DANIELPage 1 of 7d_report_main_site_contact_cme_package_f 79 COMPOST FACILITY INSPECTION FORM - LESS THAN 20,000 CY YARD RESIDUAL MATERIALSThis inspection form, used for NR 502.12(6), Wis. Adm. Code composting facilities, evaluates compliance with facility operating, design and record keeping requirementsSITE INSPECTION FORM(S)Section 1: Minimum Facility RequirementsA. Facility accepts only yard residuals and clean chipped wood (raw materials) in quantities that do notexceed 20,000 cubic yards at any time.Note: This includes materials stored as raw materials and within the composting processes but does notinclude stockpiled finished compost.502.12(6)CB. Facility complies with NR 502.04(1) performance standards and (3)(a) and (b) closure requirements.502.12(6)(a)CC. Expanded facilities comply with NR 502.12 (8) locational criteria.Note: Expansions that exceed 1,000 cubic yards also must comply with NR 502.04(2) initial site inspectionrequirements.502.12(6)(b)CD. Facility has obtained an operating license from the department.502.12(6)(d)CE. Processed compost is applied using accepted horticultural, landscaping or erosion control practices.502.12(6)(e)CSection 2: Composting Facility Operation RequirementsA. Raw materials are received source separated so that they have not been contaminated with non-approvedwaste types, particularly materials that are not readily biodegradable.502.12(10)(a)CB. Raw materials are sorted prior to adding to the composting process, to ensure non-biodegradablematerials are removed unless equipment is used to produce a clean compost product.502.12(10)(a)CC. Raw materials received in non-compostable bags are debagged within 24 hours of receipt at the facility.Note: materials in compostable bags need to be exposed to air within 24 hours.502.12(10)(b)CD. Grass clippings are incorporated within 72 hours of receipt.Note: If odor becomes a problem these raw materials shall be incorporated within 24 hours.502.12(10)(b)1CAE. Compost raw materials are size reduced if necessary for effective composting.502.12(10)(c)CF. Windrow height, structure and porosity are maintained to ensure adequate oxygen levels at all times.Note: To maintain aerobic conditions and prevent odors, aeration is needed if temperatures rise over 150° F.502.12(10)(d)CG. The composting process has an initial carbon to nitrogen ratio of 20:1Note: For aerobic composting the optimal C:N range is 20:1 to 40:1.502.12(10)(e)CH. Windrow size and spacing are compatible with the equipment used at the facility.502.12(10)(f)CI. Compost is wetted to maintain a moisture content conducive to efficient composting.Note: Moisture ranges of 50-60% are recommended. Field "squeeze" tests within this range typically will feeldamp but will expel only a few drops of water.502.12(10)(g)CJ. Processed materials are stabilized to reduce pathogenic organisms and to ensure that the materials do notreheat upon standing.502.12(10)(h)1CK. Processed materials are free of sharp particles that could cause personal injury to persons handling thematerial.502.12(10)(h)2CL. Processed materials are free of toxins which could cause detrimental impacts to public health or theenvironment.502.12(10)(h)3CPage 2 of 7FIST SEQ #: 79030OREGON TNd_report_main_site_contact_cme_package_f80 COMPOST FACILITY INSPECTION FORM - LESS THAN 20,000 CY YARD RESIDUAL MATERIALSThis inspection form, used for NR 502.12(6), Wis. Adm. Code composting facilities, evaluates compliance with facility operating, design and record keeping requirementsSITE INSPECTION FORM(S)Section 2: Composting Facility Operation RequirementsM. Processed materials are stored to maintain the quality and prevent excessive stockpiling.502.12(10)(i)CN. The facility is operated in a nuisance-free and environmentally sound manner.502.12(10)(j)CSection 3: Composting Facility Minimum Design RequirementsA. Compost area run-off is discharged to a gently sloping vegetated area to prevent erosion or discernibledischarge of liquids or suspended solids to surface waters or wetlands.502.12(11)(a)CB. Slope, vegetation, surface water containment ditches, retention basins, compost berms or socks or otherbest management practices are used at the facility as needed to minimize erosion, prevent pollutantdischarges and maintain diffused surface drainage.502.12(11)(b)CC. Composting performed to prevent ponding water. Berms or ditches used to prevent water run-on.502.12(11)(c)CD. Appropriate storm water control improvements are implemented as soon as possible if deficiencies havebeen identified during discharge inspections.502.12(11)(d)CE. The overall facility has sufficient room for; all material stockpiles, windrows of manageable size andappropriate equipment to maintain aerobic compost and avoid nuisance conditions.502.12(11)(e)CSection 4: Composting Facility Minimum Monitoring and Reporting RequirementsA. The facility documents and maintains records on turning frequency and temperature measurements todemonstrate pathogen reduction and odor control activities.502.12(15)(a)3CB. The facility surface water discharge control features are inspected quarterly for storm water dischargequality and twice per year for non-storm runoff related discharges.502.12(15)(a)4CC. The facility submits the annual quantities and types of materials received and compost produced on thedepartment provided annual license renewal form.502.12(15)(b)CSection 5: Class-A Finished Compost Minimum Monitoring RequirementsA. Does the facility produce a "Class A" finished compost for distribution? (If No, Respond "NA" to 5B-E)NB. The compost is composed entirely of raw materials meeting the NR 500.03(219m) definition of "source-separated compostable materials".502.12(16)(a)NAC. Pathogen reduction records show daily temperature monitoring to document retention of a minimum 131°F for the time criteria established for the compost methodNote: In-Vessel compost; maintain continuous minimum temperature for at least 72 hours. Turned -Windrowcompost; attain minimum temperature for a period of at least 15 days (days do not need to be consecutive)and turn the windrow at least 5 times within that period. Mechanically Aerated-Static Pile compost; maintaincontinuous minimum temperature for at least 3 consecutive days.502.12(16)(b)NAD. Records are maintained on frequency of testing and test results of finished compost for parameters listedin NR 502.12(15) Table 1 and 2.*502.12(16)(c)NAE. Records show the finished compost does not exceed established NR 502.12(15) Table 1 and 2 limits.502.12(16)(d)NAPage 3 of 7FIST SEQ #: 79030OREGON TNd_report_main_site_contact_cme_package_f81 ASSESSMENT GUIDE FOR ELECTRONIC WASTES, UNIVERSAL WASTE AND USED OIL HANDLERSThis form, used for facilities that provide collection or recycling services for one or more of these materials, evaluates basic material handling requirements. Responses on the form are used by the Departmentto identify facilities that may require separate follow-up inspections.SITE INSPECTION FORM(S)Section 1: Electronic Waste: Discarded household electronics: computers, computer accessories, TVs, printers,A. Are Electronic Wastes stored on-site? If No, go to Section 2.Additional Information Resource: Managing Electronic Wastes Destined for Recycling, DNR PublicationWA-1473.NB. Do you have documentation showing that electron wastes have been stored for less than one year?C. Are all e-wastes stored in a manner that protects them from weather and breakage?D. Are all e-wastes stored so they are secure and inaccessible to the public after hours?E. Are the containers of discarded electronics labeled to identify the contents?F. Are the facility employees who handle the discarded electronics trained to prevent breakage and how toclean up any breakage that occurs?G. Are any of the electronics de-manufactured or disassembled on site?Note: Demanufacturing or disassembly means to manually break down e-waste into individual componentsparts for resale or reuse, or to sort for further recycling. Some components generated by demanufacturing ordisassembly are universal wastes (e.g., nickel-cadmium or lithium batteries; fluorescent or othermercury-containing lights, switches or relays.) See Section B - D.H. Do you know where the electronic wastes are sent for processing or recycling? If yes, list the recycler/s:Section 2: Universal Waste Standards - Batteries, NR 673.02: lead-acid automotive, mercuric-oxide (button, someA. Are spent batteries managed on-site? If No, go to Section 3.Universal Waste rules streamline the requirements for collecting and transporting hazardous waste batteries,certain pesticides, fluorescent and other hazardous waste lamps, and mercury containing equipment.Universal Waste Handler is: a generator of universal waste, or the owner or operator of a facility that receivesuniversal waste from other handlers, accumulates universal waste and sends universal waste to anotheruniversal waste handler, destination facility or to a foreign destination. A Universal Waste Handler does notinclude a person who treats, disposes or recycles universal waste [s. NR 673.09(12)(b), Wis. Adm. Code].Persons treating, disposing, recycling, or otherwise processing universal wastes are universal wastedestination facilities and are subject to applicable hazardous waste regulations.Additional information resource: Management of Used Batteries, UW Extension Publication SHWEC710.MK.0002.YB. Are leaking batteries stored in containers that are closed, structurally sound and leak proof?YC. Do you have documentation showing that batteries been have stored for less than one year?Haven't received batteries for years.ND. Are all batteries or containers of batteries labeled or marked clearly with the phrase “Universal Waste -Batteries”, “Waste Batteries” or “Used Batteries?”NE. Do you know where the batteries are sent for processing or recycling? If yes, list recycler/sNSection 3: Universal Waste Standards - Mercury Containing Devices, NR 673.04: manometers, switches,A. Are discarded mercury containing devices managed on-site? If No, go to Section 4.Additional information resource Management of Mercury Containing Equipment, DNR Publication WA-1004.NPage 4 of 7FIST SEQ #: 79030OREGON TNd_report_main_site_contact_cme_package_f82 ASSESSMENT GUIDE FOR ELECTRONIC WASTES, UNIVERSAL WASTE AND USED OIL HANDLERSThis form, used for facilities that provide collection or recycling services for one or more of these materials, evaluates basic material handling requirements. Responses on the form are used by the Departmentto identify facilities that may require separate follow-up inspections.SITE INSPECTION FORM(S)Section 3: Universal Waste Standards - Mercury Containing Devices, NR 673.04: manometers, switches,B. Are leaking mercury containing devices stored in containers that are closed, structurally sound and leakproof?C. Do you have documentation showing that these devices have been stored for less than one year?D. Are the devices or containers labeled or marked clearly with any of the following phrases:Equipment: “Universal Waste — Mercury-Containing Equipment,” “Waste Mercury-Containing Equipment,” or“Used Mercury-ntaining Equipment.”Thermostats: “Universal Waste — Mercury Thermostats,” “Waste Mercury Thermostats” or “Used MercuryThermostats.”E. Do you know where the mercury containing devices sent for processing or recycling If yes, list recycler/s:Section 4: Universal Waste Standards - Lamps, NR 673.05: fluorescent, HID, mercury or sodium vapor.A. Are discarded lamps managed on-site? If No, go to Section 5.Additional information resource: Safe Lamp and Bulb Management, DNR Publication WA-195.YB. Are lamps stored in containers that are closed, structurally sound, adequate to prevent breakage andcompatible with the contents of the lamps?NC. Do you have documentation showing that lamps been stored for less than one year?ND. Are all containers labeled or marked clearly with the phrase “Universal Waste — Lamps”, “Waste Lamps”or “Used Lamps”?NE. Are lamps intentionally broken or crushed?NF. Do you know where the lamps are sent for processing or recycling? If yes, list recycler/s:PKKYSection 5: Antifreeze, used engine coolant, propylene or ethylene glycol.A. Is used antifreeze managed on-site? If No, go to Section 6.Used antifreeze must be managed under the NR 679 used oil requirements.NB. Is the antifreeze stored in containers that are closed, structurally sound and leak proof?C. Are containers labeled or marked with words contaning "Used Oil"?D. Do you know where the antifreeze is sent for recycling? If yes, list recycler/s:Section 6: Used Oil, NR 679 subch C.A. Is used oil managed on-site? If No, go to Section 7.If the facility operates a used oil collection center, they may accept used oil from household do-it-yourselfersand farmers or companies who self-transport no more than 55 gallons of used oil at any time. Additionalinformation resource: Used Oil Management, DNR Publication WA-233YB. Are the containers and above-ground tanks labeled with the words "Used Oil"?NPage 5 of 7FIST SEQ #: 79030OREGON TNd_report_main_site_contact_cme_package_f83 ASSESSMENT GUIDE FOR ELECTRONIC WASTES, UNIVERSAL WASTE AND USED OIL HANDLERSThis form, used for facilities that provide collection or recycling services for one or more of these materials, evaluates basic material handling requirements. Responses on the form are used by the Departmentto identify facilities that may require separate follow-up inspections.SITE INSPECTION FORM(S)Section 6: Used Oil, NR 679 subch C.C. Are the containers or tanks in good condition and not leaking?YD. Are spills cleaned up promptly, and released used oil and other materials managed properly?YE. Do you know where the used oil is sent for processing or recycling? If yes, list recycler/s:Town of Albany to burn in shopYSection 7: Miscellaneous InformationF. Are there any additional comments or concerns about management practices for the above wastes at thisfacility? If Yes, describe.Nd_report_sub_cme_package_inspection_ffKey : Y: Yes N: No UN: Unknown NA: Inspected, Not Applicable NE: Evaluation Determination will be Made at a Later Date NI: Not InspectedPage 5 of 5*: Dept. approved alternate may apply No 'box' is an open ended questionND: Inspected, Not DeterminedC or EV: Evaluated - no noncompliance detected at the time of inspection CA: Compliance with Concern R: Returned to Compliance X or V: Non-Compliance Page 6 of 7FIST SEQ #: 79030OREGON TNd_report_main_site_contact_cme_package_f84 SITE PHOTOSPhoto Date & TimePhoto DirectionPhotographerNWERNER, DANIELPhoto Description Finished compost pilePhoto #11266707/16/2025 09:29Photo 1 of 3Photo Date & TimePhoto DirectionPhotographerWWERNER, DANIELPhoto Description Grass pilePhoto #11266807/16/2025 09:29Photo 2 of 3Photo Date & TimePhoto DirectionPhotographerUNKWERNER, DANIELPhoto Description Temperature logsPhoto #11266907/16/2025 09:47Photo 3 of 3 Page 7 of 7FIST SEQ #: 79030OREGON TNd_report_main_site_contact_cme_package_f85 Inspection TypeA. GENERAL INFORMATIONCountyOREGON53575- DANEContact Name/Phone Number07/16/2025 00:00Case Close Out Date(608) 835-3200B. FACILITY INSPECTED ASDate processed SHWIMS_____________________, EPA Data System________________________________Status Change: Field Verified Status IsName Change: Former NameContact Date/TimeSTEPHANIE GOTHForm 4430-5 (R. 03/06) COMPLIANCE MONITORING AND EVALUATION FORMState of WisconsinDepartment of Natural Resources1067 STORYTOWN RDZip CodeStreet/LocationCityFacility Name (current)OREGON TN F. CASE CONTACTSLic/RU/RAStaff PersonLead ProgramActivity Type576WERNER, DANIELSOLID WASTECOMPLIANCEAction DateAction TypeClose DateSNCCommentsNON07/16/2025C. NOTIFICATION CHANGED. ACTIVITY TYPESE. ACTIONS AND VIOLATIONSViol.TypeActionTypeViolation Discovery DateActionDateResponseDueDateActualComplianceDateViol.StatusCodeCode or StatuteCitationCode or StatuteDescriptionNON07/16/202507/16/202508/15/2025X502.11(5)(l)Unapproved disposal facility used.NON07/16/202507/16/202508/15/2025X502.11(5)(b)Unapproved waste burned.NON07/16/202507/16/202508/15/2025X502.11(5)(h)Unattended fire. 113114430FID #FIST SEQ #: 79029Complaint # G. COMMENTS SW WOODBURNING SITE Routine inspection SW WOODBURNING SITEType of ContactStaff Assigned to SiteFIELDWERNER, DANIELCase #79029EPA ID #Notification Status Narrative:On 7/16/25, Dan Werner visited the site at 1067 Storytown Rd. Laurie Fitzgerald, Abel Schulz, and Greg Schrock were also present.Brush on the burn pad was smoking unattended when Werner arrived. The facility burns brush less than 6" in diameter. Werner discussedhow the town could request a waiver to burn the brush. The facility is currently disposing of the ash by mixing with dirt and using it as fill inmunicipal projects. The facility's plan requires the ash to be disposed of in a location approved by the department. The facility shouldrequest an exemption to use the ash in fill. No other areas were noted at the time of the inspection.SITE NARRATIVERegion Signature(s)Date SignedWERNER, DANIELPage 1 of 4d_report_main_site_contact_cme_package_f 86 WOODBURNING FACILITY INSPECTION FORM - MINORThis inspection form, used for non-exempt NR 502.11 solid waste woodburning facilities, evaluates specific waste program initiatives as well as compliance with minimum operating and design standards.SITE INSPECTION FORM(S)Section 1: Woodburning Facility General RequirementsA. Obtain Department approval of a plan of operation and an operating license.502.11(1)(a)CB. Perform Environmental monitoring according to Department approved plans502.04(5)NAC. Maintain proof of financial responsibility according to Department approved plans.502.04(6)NAD. Sign posted indicating the name, license number, hours of operation, waste types accepted, andnecessary safety precautions.*502.11(5)(j)CE. Maintain written consent from all residences within 1/4 mile of the burning pad.502.11(3)(a)8CF. Burning performed on a pad or pit constructed of Department approved material. *502.11(5)(a)CG. Fire fighting equipment at the facility or local fire protection services arranged.502.11(5)(f)CH. Burning pad surrounded by fence with a locked gate when attendant is not on duty.502.11(5)(g)CI. Ash disposed at a facility that is approved by the Department to receive that ash.502.11(5)(l)XSection 2: Woodburning Facility Operational RequirementsA. Maintain a firebreak of mineral soil at least 100 feet around the burning pad or pit.502.11(5)(a)CB. Burn only dry unpainted and untreated wood, stumps or trees.502.11(5)(b)XC. Quantity of waste wood stored on burning pad does not exceed the amount that can be burned in one dayin conformance with ch. NR 445.502.11(5)(c)CD. Stockpiled wood waste stored at least 100 feet away from the burning pad.502.11(5)(c)CE. Quantity of stockpiled wood does not exceed amount for 5 days of processing.502.11(5)(c)CF. Start-up using wood kindling to ignite the larger materials.*502.11(5)(d)CG. Burning conducted during the daylight hours.502.11(5)(e)CH. Fire actively tended to promote complete combustion before attendant leaves site.502.11(5)(h)XI. Storm water diverted away from the burning pad, storage area and access area.502.11(5)(k)Cd_report_sub_cme_package_inspection_ffKey : Y: Yes N: No UN: Unknown NA: Inspected, Not Applicable NE: Evaluation Determination will be Made at a Later Date NI: Not InspectedPage 1 of 1*: Dept. approved alternate may apply No 'box' is an open ended questionND: Inspected, Not DeterminedC or EV: Evaluated - no noncompliance detected at the time of inspection CA: Compliance with Concern R: Returned to Compliance X or V: Non-CompliancePage 2 of 4FIST SEQ #: 79029OREGON TNd_report_main_site_contact_cme_package_f87 SITE PHOTOSPhoto Date & TimePhoto DirectionPhotographerEWERNER, DANIELPhoto Description Unattended burnPhoto #11266007/16/2025 09:28Photo 1 of 3Photo Date & TimePhoto DirectionPhotographerEWERNER, DANIELPhoto Description Burn padPhoto #11266107/16/2025 09:29Photo 2 of 3 Page 3 of 4FIST SEQ #: 79029OREGON TNd_report_main_site_contact_cme_package_f88 SITE PHOTOSPhoto Date & TimePhoto DirectionPhotographerEWERNER, DANIELPhoto Description Brush pilePhoto #11266207/16/2025 09:29Photo 3 of 3 Page 4 of 4FIST SEQ #: 79029OREGON TNd_report_main_site_contact_cme_package_f89 Town of Oregon: Survey and Community Meeting Timeline, Revised 6-30-2025 Survey & Vision 2040 Input Session TimelineAction Item When Who Qualtrics survey development January, 2025UWRF SRCReview survey draft End January, 2025Oregon teamSurvey mailing prep- Obtain IRB approval;- Prep mail surveys;- Prep postcards to all residents with QR code +link to on-line surveyFeb., 2025UWRF SRCPreliminary outreach (web-page & electronic notification to residents that they will receive a postcard with QR code) Feb., 2025Oregon teamSurvey Distribution Launch - Mail postcards- Mail surveys to landowners (over 35 acres)- Mail reminder notice & surveyMarch-April, 2025 UWRF SRCTown Annual Meeting- Remind people about the surveyApril 15, 2025 Oregon TeamExtended response period April-May, 2025 UWRF SRCSurvey closes May 2, 2025 UWRF SRCSurvey analysis and reportBy June 20, 2025UWRF SRCMeeting to discuss survey findingsWednesday, Aug. 13; 2:30 – 4:30pm at the Town Hall Oregon team & Dane Ext. Outreach for community Meeting - Invitation to town committee and boardmembers (Save the Date)~ August 5, 2025 Jennifer, Carl, Rob Gard Vision 2040 input meeting Outreachpublic noticing of meeting~ August 5, 2025 Oregon team & Dane Ext.Outreach for community Meeting - Public outreach (facebook; Next Door;website; banners/flyers; mailing?; TORQ;WOW channel)~ August 19, 2025 Jennifer, Carl, Rob Gard 90 Vision 2040 Community Input meeting planning & logistics- Meeting process- Line up facilitators & recorders- Place, food, materials- Develop presentationAugust 202:30 – 4:30 pmOregon team & Dane Ext.Vision 2040 Input Session (Specific invitations to: Town Board, select committees*, Staff) plus residents.Tuesday, Sept. 16,2025 5:00-8:00 pm Oregon team & Dane Ext. Preparation of Synthesis report (Survey, results from visioning meeting)September 16-30Dane Ext.Town Board meeting: Present synthesis reportOctober 14 Oregon Team*Invitees to Visioning Session: Full town board, plan commission, Park commission, Road 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116