4-15-2025

TOWN BOARD MEETING, April 15, 2025 PRESENT: Chair Dick Green, Supervisors, Eric Olson, Renee Gouaux, Faith Schuck, Melanie Miller and Clerk/Treasurer Maria Hougan. ABSENT: OTHERS IN ATTENDANCE: Paula White, 2297 Williams Pt. Dr., Joan Kellerman, 2301 Williams Dr., Jeff Winge, 2426 Wildflower Rd., Joni Dean, 3045 Linnerud Dr., Kevin (last name unknown) via zoom. N/A CALL TO ORDER Chair Green called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE PUBLIC COMMENT: The Board listens to residents speak on any issue (three-minute time limit) Any item listed on the agenda is subject for action. CONSENT AGENDA: Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item(s) be removed for individual discussion. That item then can be considered at an appropriate time during the Board’s regular order of business. 1. Approval of minutes of the April 3, 2025 Town Board meeting. 2. Approval of the check register dated April 15, 2025. Motion by Supervisor Gouaux, second by Sup. Miller, to approve the consent agenda items as listed. Motion carried 5-0. BUSINESS. Discussion and possible action regarding an application for the Syttende Mai Canoe Race Event. Joni Dean was in attendance and reported out on this year’s event taking place on May 16 th, 2025. This is the 30th year for the canoe race. Motion by Supervisor Olson, second by Sup. Schuck, to approve the Syttende Mai Canoe Race on May 16th, 2025. Motion carried 5-0. Discussion regarding the request from the resident at 2297 Williams Point Dr. regarding the request to plant trees in the circle area in the cul-de-sac. Paula White was in attendance. She reported out she has received some interest/approvals from some of the area property owners, however she is waiting on the tree pricing estimate prior to asking her neighbors for donations and to sponsor a tree. Chair Green reported out there have bee n two trees removed due to disease and there are two more which need to be removed, along with removal of the wood prior to planting new trees. The landscaper will provide the trees and Public Works will plant them. Chair Green and the Landscaper will map the area for the trees. Paula will be in communication with Chair Green regarding the project. No action taken. Discussion and possible action regarding hiring the seasonal employee in the Public Works Department. Chair Green reported out. He and the Public Works employees reviewed the applications and they have a recommendation. A discussion followed. The consensus by the Board was to invite the applicant to the next Town Board meeting to meet and answer questions of the Board. Chair Green will reach out to the applicant. Discussion and possible action regarding the request from Stoughton Area Little League for garbage cans and new doors at Oak Knoll Park. Chair Green reported out. There was a similar garbage can which was recommended by the Stoughton Area Little League in front of the Stoughton Library and they are sturdy and heavy. A discussion followed. The Stoughton Area Little League is requesting a donation to go towards the garbage cans. Motion by Supervisor Olson, second by Sup. Schuck, to approve a donation of $660.00 for the purchase of two trash bins for the Oak Knoll Park shelter and for the funds to come out of the 2025 parks maintenance budget. Motion carried 5-0. Discussion and possible action regarding the draft maintenance agreement with the City of Stoughton regarding the previously annexed property along Skaalen Rd. and Williams Dr. Chair Green reported out. The Board reviewed the draft agreement from the City of Stoughton. A discussion took place. Chair Green calculated the square footage of town roads annexed by the City of Stoughton and it’s approximately 37,511 square feet. Motion by Supervisor Schuck, second by Sup. second by Sup. Olson, to draft counter offer at .50 cents per square foot and send the agreement back to the town’s attorney with the proper language and to change the agreement to five years. Motion carried 4-0 on a roll call vote with Supervisors Miller, Olson, Schuck, and Chair Green voting in favor, with Supervisor Gouaux abstaining. Chair Green will contact the towns attorney to draft the counter offer. Discussion and possible action regarding replacing the 2012 snow plow truck. Chair Green reported out. They are looking at replacing the 2012 International truck with a 2026 tandem truck with a quad axle. The cost will be approximately $330,000.00. The chassis is $150,000- $160,000, and the box and other needed items will be around $140,000.00. The tru ck needs to be ordered now for use in 2026. The 2012 is costing a lot for repairs and will be sold , not traded in. A discussion took place. Motion by Supervisor Miller, second by Sup. Gouaux, to al lot $300,000.00 for a new 2026 snow plow truck to replace the 2012 International truck. Motion carried 5 -0 on a roll call vote with Supervisors Schuck, Olson, Gouaux, Miller, and Chair Green voting in favor. Discussion and possible action on Chairperson’s liaison appointments to include Public Work’s Supervisor, Clerk/Treasurer’s Office Supervisor, PSSD Liaison, Deer Grove EMS & Cottage Grove Fire, Stoughton Fire & EMS and McFarland Fire & EMS Liaison, Senior Center Liaison, and Parks Liaison. Chair Green reported out on the liaison appointments as follows: Public Works Supervisor: Chair Green Office Supervisor: Supervisor Miller PSSD Liaison: Supervisor Olson Fire and EMS District Liaison: Supervisor Schuck Parks Liaison: Supervisor Gouaux Stoughton Senior Center: Supervisor Schuck Discussion and possible action on appointing a Board member to the Plan Commission. Chair Green appointed Supervisor Olson as Plan Commission Liaison. Discussion and possible action on appointing a Weed Commissioner. Motion by Supervisor Miller, second by Sup. Olson, to appoint Public Works employee Bryce Sime as the towns weed commissioner. Motion carried 5-0. Discussion of Public Works projects and duties. Chair Green reported out. All the ATV signage is up and the club has been informed of this. The well has been sanitized, trees have been trimmed and cut down in the circle off of Williams Pt. Dr., all the plows and sanders are now off the trucks, the mowing equipment is being prepared for the mowing season, cold mix will be delivered and public works will be able to start patching pot holes, there has been a lot of yard waste taken in since the site has been opened, five yard waste stickers were sold on Saturday. Clerk’s report of projects and duties. Clerk/Treasurer Hougan reported out on the recent work completed in the office to include selling of yard waste and boat landing stickers, agendas and packets for the Plan Commission meeting, Annual Meeting, Town Board meeting, preparing and filing various reports, AR/AP, bank reconciliation, taking in liquor license and operators license renewals, and the day -to-day duties and responsibilities of the office. Discussion on items to be placed on the next and / or future agenda: • Invite seasonal public works applicant to the May 6 meeting • Road maintenance agreement (if revised & revisited) • Survey results • Future agenda item as available: speed study results • Other items as requested PLAN COMMISSION REPORT (Reports will generally only be reported upon after the Plan Commission has met between Town Board meetings; unless there is additional information to report). Supervisor Miller reported out the Plan Commission had their re-organizational meeting and re-elected Audra Dalsoren as the Chair, Jim Schiferl as the Vice-Chair, and Keith Comstock as the recorder. They approved the annual review on the Conditional Use Permit for the church on Rinden Road. REPORTS Town Board Reports Chair Green reported he attended the listening session for the proposed Governors budget, he has contacted the construction project manager several times regarding the semi’s on Skaalen due to the closure on HWY 51, he has also contacted the Dane County Sheriffs and State Patrol asking for more presence in that area. Supervisor Schuck reported out several Fire and EMS meetings she recently attended; Deer Grove EMS thanked Kris Hampton for his years of service, Stoughton Fire Dept. is planning on burning the house on Glenn Dr. on April 27 weather pending, there were gas leaks on Main St. in Stoughton and they were covered by barrels until the road is redone, the ladder truck is out of service, and will be back in service soon, they have been doing swift water trainings. The Board reviewed the reports included in the packet. CORRESPONDENCE The Board reviewed the correspondence included in the packet. ADJOURNMENT Motion by Supervisor Olson, second by Sup. Miller, to adjourn at 7:52 p.m. Motion carried unanimously. Respectively Submitted, Maria “Pili” Hougan Clerk/Treasurer