6-27-2023

TOWN BOARD MEETING, June 27, 2023 – 6:00 P.M. PRESENT: Town Chair Dick Green, Supervisors Eric Olson, Larry Schuller, Melanie Miller, virtually, and Clerk/Treasurer Maria Hougan. ABSENT: Supervisor Faith Schuck OTHERS PRESENT: Greg & Angela Rice, 1870 Skyline Dr., Mike Wylesky and Diana Olson, 2048 Williams Dr., Marcia Moe, 2711 Cty Rd. B., Nathan & Taylor Moe, 1896 Williams Dr., Dane County Supervisor Michael Engelberger, Laura Hicklin and Jeremy Balousek of Dane County Land & Water, Marcia Tarrant, 1881 S. Brooklyn Dr., David Payne, 2063 Williams Dr., Joe & Joann Kellerman, 2301 Williams Dr. CALL TO ORDER Chair Green called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE PUBLIC HEARING NOTICE AND MEETING OF THE PLEASANT SPRINGS TOWN BOARD TO CONSIDER ACTION ON DISCONTINUEING A PART OF WILLIAMS POINT DRIVE AS A TOWN HIGHWAY, DESCRIBED AS LOTS 11,12, & 13 AND PART OF VACATED WILLIAMS DR. Chair Green opened the public hearing for comments. No one registered to speak regarding the public hearing. Chair Green closed the public hearing. PUBLIC COMMENT: The Board listens to residents speak on any issue (three-minute time limit) Dane County Supervisor Michael Engelberger asked when they could speak regarding the flooding agenda item. Any item listed on the agenda is subject for action. CONSENT AGENDA: Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item(s) be removed for individual discussion. That item then can be considered at an appropriate time during the Board’s regular order of business. 1. Approval of minutes of the June 06, 2023, Town Board meeting. 2. Approval of the check register dated June 21, 2023 and June 27, 2023. 3. Approval of an Operator’s License for: (Background check completed, no issues found. Approval recommended) • Evan Scott McAdams, BP/Golden Oil 4. Approval of the return of driveway damage deposit(s) for: (Public works inspected, no issues found, approval recommended) • David Payne, Matson Homes Payee, Williams Dr New Dwelling • Mark Saunders, 2088 Williams Dr. • Erin DeVore, 2459 Fairview St. • James & Kimberly Tjugum, 1668 Spring Rd Motion by Supervisor Olson, second by Sup. Schuller to approve the consent agenda items as presented. Friendly amendment to revise the minutes to remove the culvert replacement on Skaalen Rd., Friendly seconded by Schuller. Motion carried 3-0. BUSINESS. Discussion and possible action regarding Resolution R -3-2023: A Resolution approving an order for the discontinuance of a portion of Williams Point Drive in the Town of Pleasant Springs, Dane County, Wisconsin. The Board reviewed Resolution R-3-2023. Motion by Supervisor Olson, second by Sup. Schuller, to approve Resolution R-3-2023: A Resolution approving an order for the discontinuance of a portion of Williams Point Drive in the Town of Pleasant Springs, Dane County, Wisconsin . Motion carried 3 -0 on a roll call vote with Chair Green and Supervisors Olson and Schuller voting in favor. Discussion and possible action on flooding at 1896 Williams Drive due to the County Yahara River dredging project. Dane County Supervisor Michael Engelberger along with Dane County Land & Water employees were in attendance. Michael thanked Chair Green for allowing them to come to the meeting. He explained the project is being done in several phases. The contractor is using the best practices for this type of project and feels they have been doing the proper work. Dane County is very professional and care very deeply about the environment. Dane County immediately started addressing the concerns once they heard about it. He explained the process including resolving disputes and how to file complaints against the County. He offered to inspect the site and damage to the crops. He walked down on the County Land and viewed the flooding. Laura H icklin and Jeremy Balousek, from Dane County, explained they were in attendance tonight to address concerns. They are happy to meet with the landowner, and explained it has been a hard couple of years with waterways. She explained nothing on the County’s end is failing. It takes time for basins to seal so there may be some water build up. The basins are made of soil and it depends on the type of soil for the particles to seal in the basins. Nothing is leaking out of the pipes. The basin should be clos e to being sealed if not already sealed. Sup. Schuller asked if they are monitoring what is being taken out? Jason replied yes, they test the water and sediment. Chair Green visited the site and asked Michels Construction how complete the project was, t o which they responded 5%. He also asked if they would test the private wells. Dane County responded they generally don’t test the wells due to possibly other contaminants for a totally different reason. Chair Green stated contamination could be proved by testing the water. Further discussion followed. Dane County stated they will be happy to work with the land owner if there is crop damage. They could reimburse if there is damage. Nathan Moe, the property owner, stated his first phone call to Dane County to report the situation he wanted someone to come and view the area where the flooding was taking place, however he was told it was the construction company’s issue. He was told to be thankful he had water due to it being a drought year. He also wondered why the land owners were not notified of this project. Further discussion and questions followed. Dane County confirmed they were in attendance tonight to fix this problem, if crops are damaged this year of for multiple years, the owners can file a claim and be reimbursed for the crop damage. The County will be happy to work with them, and they will follow up with a letter and claims process. The County met with the property owners after this conversation to come up with a resolution. Supervisor Schuller asked the County to provide better notification to property owners in the future, more pre -communication and start the communication earlier in the process. Dane County Supervisor Engelberger stated Michels Construction told him the area appears dryer today and seems to be sealing up. Discussion and possible action regarding a proposed request for multi afternoon rental of Oak Knoll Park . Clerk/Treasurer Hougan reported out the requestor was no longer interested on renting Oak Knoll Park. Motion by Supervisor Olson, second by Sup. Schuller, to table. Motion carries 3-0. Discussion and possible action regarding the quotes for installing fencing at the Town Hall. The Board reviewed the quotes, with the quote from AmeriFence being the lowest. Chair Green explained the area to be fenced is the area of the yard waste site. The site will continue to be open 7:00 a.m. to 5:00 p.m. seven days a week. A discussion took place regarding the hours and weekend opening and closing of the fence. Supervisor Olson stated his biggest concern is decreasing the services to residents. Motion by Supervisor Schuller, second by Sup. Miller, to accept the bid from AmeriFence in the amount of $28,058.00. Motion carried 3-1 with Supervisor Olson opposing. Discussion and possible action regarding purchase of a purchase of a John Deere power rake with the Towns of Dunn, Rutland, Dunkirk, and Oregon in the a mount $2308.94 as Pleasant Springs Portion . Chair Green spoke with the Public Works employees and they are in favor of this piece of equipment. This equipment is expected to be a 10-year investment. Motion by Supervisor Olson, second by Sup. Schuller, to approve the purchase of a John Deere power rake with the towns portion of $2309.94. Motion carried 4-0 Discussion and possible action regarding handicap parking at Oak Knoll Park. Chair Green reported out. They received two bids. One for asphalt and one for concrete. This was not included in the budget for 2023 for this project. Supervisor Miller stated they now have a good idea on the cost. Supervisor Olson stated they fulfille d the request for handicap parking, the end of baseball season is near, so it should be included in the budget for next year. The Board was in a consensus to wait until next year’s budget. Motion by Supervisor Olson, second by Sup. Schuller, to table this item and bring back to include for next year’s budget. Discussion of Public Works projects and duties. Supervisor Green reported out. They have made one pass with the mower. They began shouldering Pleasant Hill. Skaalen Rd. has been completed and paved, Tower DR. will be completed hopefully by the end of this week, Chip Sealing is done. Road projects are moving along. They are repairing destroyed drain tile on Kinney Rd. where the culvert was previously replaced, and also repairing a culvert on Tower Dr. There was a tree down in Spring Hill Park which was taken care of, hauling loads of gravel, the seasonal mower employee is doing miscellaneous projects due the grass not growing in the dry conditions. He checks in with the employees at 7:00 a.m. and in the afternoon. Clerks report of projects and duties. Clerk/ Treasurer Hougan reported out. Deputy Clerk/ Treasurer Kathy Wilson has started and is doing great. Board of Review was held last week, there were 6 people who appeared. The notices of determination were sent to the objectors last week. Several people have come in for Boat Landing / Yard Waste Stickers, and are keeping busy with the day-to-day duties and responsibilities of the clerk/treasurer’s office. Motion by Supervisor Schuller, second by Sup, Olson, to allow for carryover of 69.5 hours of vacation hours to be used by August 31, 2023. Motion carries 4-0. Discussion on items to be placed on the next and / or future agenda: • Employee Handbook-Future • Possible Ordinance amendment Chapters 66 & 202 • Joint meeting with Plan Commission on July 18, 2023 • Fly Dane PLAN COMMISSION REPORT (Reports will generally only be reported upon after the Plan Commission has met between Town Board meetings; unless there is additional information to report) Supervisor Miller reported out on the joint Plan Commission and Town Board meeting which all the Board members were in attendance. REPORTS The Board reviewed the reports included in the packet Supervisor Schuller reported out he attended the Deer-Grove EMS meeting and it was a normal meeting. He reported there have been talks between Deer -Grove EMS and the Village of Cottage Grove. Contract negotiation with Pleasant Springs and Deer Grove will start in August. CORRESPONDENCE The Board reviewed the correspondence included in the packet Chair Green reported out on the email from Fly Dane regarding high resolution photos of towns, which could cost around $180.00 per section, but cost could be less depending upon how many towns are interested. This should be added as a future agenda item. ADJOURNMENT Motion by Supervisor Olson, second by Sup. Schuller, to adjourn at 6:57 p.m. Motion carried unanimously. Respectively Submitted, Maria “Pili” Hougan Clerk/Treasurer Note: These minutes are not considered official until acted upon at a future meeting, and, therefore, are subject to revision.