12-20-2022

TOWN BOARD MEETING, December 20, 2022 – 6:00 P.M. PRESENT: Town Chair David Pfeiffer, Supervisors Dick Green, Melanie Miller, Dana Stadler (virtually) and Eric Olson, Clerk/Treasurer Maria Hougan. ABSENT: OTHERS PRESENT: Marcia Tarrant, 1881 S. Brooklyn Dr., Ken & Faith Schuck, 1616 Spring Rd., Nick Pfundheller, 3066 Shore View Dr., Chris Miller, 3186 Kinney Rd., Cottage Grove, WI. CALL TO ORDER Chair Pfeiffer called the meeting to order at 6:00 p.m. PUBLIC COMMENT Faith Schuck, 1616 Spring Rd., appeared before the Board. She wants to know what the process is to rename Spring Road #1. There are currently two Spring Roads, Spring Road #1 (which they have resided on for 30 years) and Spring Road #2. She is concerned this may cause an issue in the event emergency vehicles need to find an address. CONSENT AGENDA: Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item(s) be removed for individual discussion. That item then can be considered at an appropriate time during the Board’s regular order of business. 1. Approval of minutes of December 06, 2022 Town Board meeting. 2. Approval of the check register dated December 20, 2022. Motion by Supervisor Green, second by Sup. Miller, to approve the consent agenda items as listed. Motion carries 5-0. BUSINESS. Discussion and possible action regarding a Site Plan Review submitted by David and Tammie Smithback (Chris Miller, representative) for a relocation of a residential structure at 2671 Straus Drive, parcel #046/0611-123-9500-4. Supervisor Miller reported out. This was approved by the Plan Commission with the relocation within 200 ft of the current residence, with the old house to be razed 90 within issuance of the occupancy permit. They will be using the same well and adding a new septic system north west of the existing. They will also be using the same driveway, but may add a few feet. Motion by Supervisor Miller, second by Sup. Green, to approve the site plan review submitted by David and Tammie Smithback, 2671 Straus Dr., parcel # 046/0611 -123- 9500-4, to relocate the position of the new residence to within 200 ft of the existing structure, with the teardown of the existing struc ture to be completed within 90 days of occupancy. Motion carried 5-0. Discussion and possible action regarding resident concerns of a driveway entrance on a blind corner along with assignment of a fire number at or near the properties of 1614/1616 Spring Rd. #2. Kenneth and Faith Schuck were in attendance to present their concerns. They live on Spring Rd. #1. They have concerns regarding the triangle piece of property near their road. There is a blind corner at that property and there are vehicles dri ving in and out of a makeshift driveway. They are concerned because there has not been a driveway access permit issued at that location. The area where the vehicles are coming out of is not safe due to the blind corner. There are also two sheds on the p roperty. A mail box has been installed with an address of 1640, however there is not a fire number on the property. The mailbox does not follow postal guidelines. They are concerned in the event there is an emergency, they may not be able to locate the address. Further discussion followed. There was no driveway access permit issued due to no physical driveway. The Board determined Public Works should do more investigation on the property. There may need to be a letter sent to the property owner after investigation. Discussion and possible action to set a public hearing date on a request for vacation of 20 ft. of the Williams Point Dr. right-of-way adjacent to the property located at 2229 Williams Point Dr., to allow the existing garage to meet current set back requirements, and review of proposed CSM for the property as listed above. (As information is available) Marcia Tarrant was in attendance. She explained she had made contact with the state regarding the property. The person she contacted is out on vacation until after the first of the year. She will approach her client to see if there is a possibility to move the garage closer to the house. She will have more information for the next Town Board meeting. Discussion and possible action regarding the appointment of candidate interested in serving on the Pleasant Springs Plan Commission . Nick Pfundheller was in attendance to answer questions from the Board regarding his interest in serving on the Plan Commission. Motion by Supervisor Olson, second by Sup. Stadler, to appoint Nick Pfundheller to Seat # 6 on the Plan Commission, with a term to expire in April of 2025. Motion carried 5-0. Discussion and possible action regarding diesel fuel storage tanks at the Town Hall. Superintendent Mesdjian reported out. He explained it could cost the Town about $25,000 to $30,0000 to install a new fuel tank. He explained the cost breakdown of the current charges of fuel at the pump vs. the cost to have a tank filled. Further discussion followed. No action taken. Discussion regarding Public Works projects and duties. Superintendent Mesdjian reported out on the current projects and duties Public Works have been working on. Discussion regarding the use of the America Rescue Plan Act (ARPA) funds. Chair Pfeiffer asked how the Board wants to involve the residents in decision making for usage of the ARPA funds. It was determined to put out a public notice prior to the annual meeting in April. Discussion and possible action regarding Dane County Or dinance Amendment 2022 OA-044 regarding conditional use permit appeals. The Board reviewed amendment 2022 0A-044. Motion by Supervisor Green, second by Sup. Olson, to support the Dane County Ordinance Amendment 2022 OA-044 regarding conditional use permit appeals. Motion carried 5-0. Clerk’s report of projects and duties. Clerk / Treasurer Hougan reported out on the current work of the office. Discussion on items to be placed on the next / future agenda. • Williams Point Drive vacation • Separate zoom meeting next week regarding part time snow plow driver applicant • Request from Eric at Deer-Grove EMS regarding purchase of radios, possible with ARPA Funds. PLAN COMMISSION REPORT (Reports will generally only be reported upon after the Plan Commission has met between Town Board meetings; unless there is additional information to report) Supervisor Miller reported out on the Plan Commission approve the Smithback site relocation of home. She reminded the Plan Commission of the Caucus to be held on Jan. 17 @ 5:30 p.m. REPORTS The Board reviewed the reports included in the packet Supervisor Green reported out on the new Deer Grove ambulance. CORRESPONDENCE The Board reviewed the correspondence included in the packet ADJOURNMENT Motion by Supervisor Olson, second by Sup, Green, to adjourn at 7:51 p.m. Motion carried unanimously by acclamation. Respectively Submitted, Maria “Pili” Hougan Clerk/Treasurer Note: These minutes are not considered official until acted upon at a future meeting, and, therefore, are subject to revision.