11-16-2021

TOWN BOARD MEETING, November 16, 2021 – 6:00 P.M. VIA VIRTUAL ZOOM MEETING PRESENT: Chair David Pfeiffer, Supervisor Jay Damkoehler, Supervisor Eric Olson, Supervisor Janiece Bolender, and Clerk/Treasurer Maria Hougan ABSENT: Supervisor Doug Larsson OTHERS PRESENT: Superintendent Alex Mesdjian, Martin DeLuca of UpNetWI, Dan Mowry, Mayor Tim Swadley, Laura Trotter, Steve Gaffield of Emmons & Oliver Resources, Mark Hale, Dan Hanson CALL TO ORDER Chair Pfeiffer called the meeting to order at 5:45 P.M Motion to adjourn the meeting to 6:00 P.M. by Supervisor Bolender, second by Sup. Olson. Motion carried 4-0. Chair Pfeiffer called the meeting to order at 6:00 P.M. PUBLIC COMMENT Mark Hale, 2703 Cty Hwy B, spoke regarding concerns he has with the City of Stoughton regarding the lack of response, county dredging report, data provided regarding water levels and impact report. He is trying to encourage the town to get answers and more detailed information regarding the result of the dredging and proposed water park. Dan Hanson, Apollo Cir., stated he wants to encourage the Board to continue to engage with this. The river and bay area are an asset to the Town of Pleasant Springs. They need to act now before it’s too late. He applauds the Board for the work they have done. CONSENT AGENDA: Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item(s) be removed for individual discussion. That item then can be considered at an appropriate time during the Board’s regular order of business. 1. Approval of the Town Board minutes of Nov. 02, 2021, and Special Town Board meeting of Nov. 05, 2021. 2. Approval of the check register dated November 02, 2021 in the amount of $318,624.57. 3. Approval of a new Operator’s License for: (Background check completed, no issues found, approval recommended) • Bo Jacob Nelson, Pleasant Springs Pub Motion by Supervisor Bolender, second by Sup. Damkoeher, to approve the consent agenda items as listed. Motion carries 4-0. BUSINESS. Discussion and possible action regarding the final Certified Survey Map from Daniel Mowry for less than one acre of a total of 13.03 acres o f parcel #s 0611- 022-9071-6 and 0611-022-9175-1, located at 3070 and 3072 Kinney Rd., to extend the lot line to include the driveway, garage, rabbit shed, and goat barn in the 3070 Kinney Rd lot (parcel # 0611-022-9175-1) Supervisor Olson reported out. The final CSM has been approved at the Plan Commission and County. Motion by Supervisor Olson, second by Sup. Damkoehler, to approve the final Certified Survey Map for Daniel Mowry as presented for the parcel #’s as listed above. Motion carried 4-0. Presentation and discussion from Martin DeLuca of UpNetWI. Martin DeLuca from UpNetWI.reported out on the area’s where lines have been buried. He shared a map of the area’s the lines have been buried and future areas they will be working on. He answered questions from the Board. He stated residents should be directed to contact UpNetWI with any questions. He stated they were awarded a large grant for municipal projects to include Pleasant Springs, Town of Bristol, and Cottage Grove. He reported out on the expected timeline. He stated there is a map of the area on their website at UpNetFiber.com, and click on Town of Pleasant Springs. Discussion and possible action regarding the engineering proposal from Emmons & Oliver Resources, Inc. for the Stoughton Dam removal and dredging project. Steve Gaffield of Emmons & Oliver Resources presented the proposal. He stated There has been a lack of communication and level of cooperation from the city of Stoughton. They can assist in collecting and evaluating data and water dept. Further discussion followed. Motion by Supervisor Bolender, second by Sup. Olson, to approve the proposal from Emmons & Oliver Resources to work on the project and approve items # 1-7 in the amount of $7,000, and to work with Dane County and City of Stoughton and report findings back to the Board. Motion carried 4-0. Motion by Supervisor Bolender, second by Sup. Damkoehler, to contact additional concerned citizens regarding the dam project to see if they are able to provide funds / donations for the tasks # 8 & 9, for $4,000. Motion caried 4-0. Public Works Department report and discussion on pending / current projects. Superintendent Mesdjian reported out on the projects the public works department Have been working on. He reported out regarding a recent anonymous complaint letter the Board received. He touched base on items listed in the complaint letter and stated the current public works department has been working very hard to include the frequent mowing of the parks, the extensive ditching they have done, all the tree removal and tree trimming they have done, hauled tons of gravel for shouldering, created a new yard waste site and successfully closed the old site in accordance to DNR standards, stump removal, ditching on Kinney Rd., brush clearing, hauled recycled asphalt, many of the trees were overgrown and they took care of this, graded roads, and many other duties. He does not understand the logic of the complaints, the amount of aggregated hauled should show the amount of work being done in the town. He does not understand why he is being blamed for the culverts not being done on Skaalen Rd. In closing, he stated he has very good employees in the public works department. The seasonal mower is very dedicated and does a wonderful job, and the public works technician is very skilled and talented in maneuvering all the equipment. If the past employees were so competent, why haven’t many of these issues been addressed? Chair Pfeiffer stated public works has made great progress in improving some of the town’s worst roads. Further discussion followed. The Board stated they are very proud of how public works takes care of the roads and parks, and the work they do. The complaints are due to a grudge being held by certain residents. Anonymous complaint letters will not be considered, people can have opinions but they should know the facts. The anonymous complaints will be directed to the public works Superintendent for consideration. The first response should be from public works, and can be escalated if needed. Discussion and possible action regarding approval of the 2022 Town Budget. Chair Pfeiffer reported out on a slight change to the budget, however the levy did not change. The total revenue is $2,673,000.00 and the total expenditures are $2,673,000.00. Motion by Supervisor Bolender, second by Sup. Olson, to approve the 2022 Town budget in the amount of $2,673,000.00. Motion carried 4-0 on a roll call vote with Chair Pfeiffer, and Supervisors Olson, Damkoehler, and Bolender voting in favor. Discussion and possible action approving 2022 pay rates for employees. Chair Pfeiffer stated he wants to commit to conduct employee reviews prior to The next town board meeting. This agenda item will be on the next town board meeting, Dec. 7, 2021. Discussion and possible action on appointment of the Deputy / Clerk Treasurer. Motion by Supervisor Damkoehler, second by Sup. Bolender, to appoint Laura Trotter as the Deputy Clerk / Treasurer. Motion carried 4-0. Discussion and possible action regarding the 2022 Open Book and Board of Review Dates. Open Book on Tuesday, April 12, 2022 from 2-4 P.M.; and Board of Review (In person) on Thursday, May 26, 2022 from 5:30 – 7:30P.M. Motion by Supervisor Damkoehler, second by Sup. Olson, to approve the dates as listed for Open Book and Board of Review. Motion carried 4-0. Clerk’s report on projects and duties. Clerk / Treasurer Hougan reported out Deputy Clerk / Treasurer Laura Trotter started today, and reported out on the projects and duties the office has been working on. Discussion on items to be placed on the next / future agenda. • Approval of employee wages • Process to gather funds / donations for cost of engineer proposal regarding the Stoughton Dam • Sheriff’s lease extension PLAN COMMISSION REPORT (Reports will generally only be reported upon after the Plan Commission has met between Town Board meetings; unless there is additional information to report) REPORTS The Board reviewed the reports included in the packet. CORRESPONDENCE The Board reviewed the correspondence included in the packet. ADJOURNMENT Motion by Supervisor Olson, second by Sup. Bolender, to adjourn at 8:00 p.m. No action will be taken by any governmental body at the above stated meeting other than the Town Board specifically referred to above in this notice. Please note that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information, or to request this service, contact the Town Hall, 2354 County Road N, Stoughton, WI 53589. Tel: (608) 873-3063, Fax: (608) 877-9444, Email: clerktreasurer@pleasantsprings.org ORIGINALLY POSTED: November 11, 2021 “The Stoughton Courier Hub” Editor Allen Reuter, Town of Pleasant Springs Attorney