8-16-2022

TOWN BOARD MEETING, August 16, 2022 – 6:00 P.M. PRESENT: Chair David Pfeiffer, Supervisor Dick Green, Supervisor Melanie Miller, and Clerk/Treasurer Maria Hougan ABSENT: Supervisor Eric Olson, Supervisor Dana Stadler OTHERS PRESENT: Mike Wylesky & Diana Olson, 2048 Williams Dr., Marcia Tarrant, 1881 S. Brooklyn Dr., Mike & Lisa Knieriem, 2106 Williams Dr., Tom & Sharon Bates, 4606 Conestoga, Cottage Grove, WI., Mark Hale, 2703 County Rd. B., Public Works Superintendent Alex Mesdjian CALL TO ORDER Chair Pfeiffer called the meeting to order at 6:00 p.m. PUBLIC COMMENT Mike Knieriem, 2106 Williams Dr., had some questions regarding Resolution R-2022-07 Opposing the water park and dam reconstruction project proposed by the City of Stoughton. He wondered if this resolution would be enough to present for the Public Hearing for the US Army Corps of Engineers. Should citizens write their own letters to submit? He also asked to add creeks into the resolution language as he owns a lot of property that has wetlands and this will affect his property. He asked who controls the LaFallette Dam. The water elevations are significantly lower, and wants to make people aware. Chair Pfeiffer stated concerned citizens should be submitting their own letters to the US Army Corps of Engineers expressing their opposition and concerns as well in addition to the resolution and letter from the Town Board. CONSENT AGENDA: Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item(s) be removed for individual discussion. That item then can be considered at an appropriate time during the Board’s regular order of business. Approval of the Town Board minutes of August 2, 2022 Town Board meeting. Approval of the check register dated August 16, 2022. Approval of a driveway damage deposit refund for: (Public Works inspected, no issues found) • Jeff & Karen Loster, 2273 Williams Pt. Drive Motion by Supervisor Green, second by Sup. Miller, to approve the consent agenda as amended. Motion carried 3-0. BUSINESS. Discussion and possible action regarding approval of the Preliminary CSM from Tom & Sharon Bates, to divide parcel # 0611-222-8000-1 located at 2351 County Hwy BN., Stoughton, WI, to split residential and farm buildings from agricultural land. Supervisor Miller asked about the boundary lines on the CSM. Mr. Bates explained they are drawn due keep the woods and agricultural land separate. Motion b y Supervisor Miller, second by Sup. Green, to approve the Preliminary Certified Survey Map (CSM) from Tom & Sharon Bates, to divide parcel # 0611 -222- 8000-1 located at 2351 County Hwy BN., Stoughton WI., to split residential farm buildings from agricultural land, with the condition of adding the clerks middle initial of “P” to the final CSM. Motion carried 3-0. Discussion and possible action regarding approval of a petition requesting to vacate 20 ft. of the Williams Point Dr. right -of-way adjacent to the property located at 2229 Williams Point Dr., to allow the existing garage to meet current set back requirements. Marcia Tarrant was in attendance to present the revised map. There was a discussion on the right- of- way. A discussion took place on the process and next steps. Motion by Supervisor Miller, second by Sup. Green, to accept the newly revised map and to move ahead with the process of vacating 20 ft. of the Williams Point. Dr. right- of- way adjacent to the property located at 2229 Williams Point Dr. to allow the existing garage to meet current set back requirements. Motion carried 3-0. Discussion and possible action regarding resolution R-2022-07: Opposition to Water Park and Dam Reconstruction Project Proposed by City of Stoughton. Chair Pfeiffer presented the draft revised resolution. A discussion followed. Supervisor Miller suggested to add “wetlands & creeks” to several areas in the resolution. Chair Pfeiffer explained there will be a letter sent from the Board along with the resolution to the US Army Corps of Engineers. Further discussion followed. The deadline for submissions to the US Army Corps of Engineers is Sept. 4, 2022. Motion by Supervisor Miller, second by Sup. Green, to adopt resolution R-2022-07, Opposition to Water Park and Dam Reconstruction Project Proposed by City of Stoughton with the proposed changes as discussed. Motion carried 3-0 on a roll call vote with Chair Pfeiffer, and Supervisors Green and Miller voting in favor. Discussion and possible action regarding the Oak Knoll tennis court paving and accessible handicapped parking stall bid. Superintendent Mesdjian reported out. Asphalt pricing is way too high. The price of the concrete for the tennis court and accessible parking stall is within the budget at a lot lower cost. Further discussion followed. Public Works can do their own striping if / when it fades. Motion by Supervisor Green, second by Sup. Miller, to approve the Wolf Paving bid for paving the Oak Knoll tennis court and accessible handicapped parking stall. Motion failed 0-3 in opposition of approving the bid. Motion by Supervisor Miller, second by Sup. Green, to direct public works staff to proceed with the concrete construction of the tennis court and accessible parking stall at Oak Knoll Park. Motion carried 3-0. Discussion and possible action on Roads & Accesses policy and proposed changes to Chapter 175: Roads & Accesses. Chair Pfeiffer reported out on our current ordinance in place. Our ordinance should align with our policy. He explained our Attorney is asking for clarification prior to amending the ordinance. Further discussion followed. Chair Pfeiffer will get further clarification and bring back to the next meeting. Motion by Supervisor Miller, second by Sup. Green to table this agenda item. Motion carried 3-0. Discussion and possible action regarding Kinney Rd repair options. Superintendent Mesdjian reported out Payne & Dolan would honor a reduced length from the previous bid. He will find out if the cost for tonnages has gone down. Further discussion followed. This item will be brought back to the next town board meeting along with a budget amendment. No action taken. Discussion regarding Public Works projects and duties. Superintendent Mesdjian reported out on the projects and duties public works staff have been working on. Discussion and possible action regarding developing a Parks Committee/Commission. Chair Pfeiffer reported out he has three people who are interested in serving on the Parks Committee. The committee would evaluate the town’s parks and make recommendations to the Board. Motion by Supervisor Miller, second by Sup. Green, to establish a Parks Committee with at least three citizen members and one Town Board liaison. Motion carried 3-0. Chair Pfeiffer will contact the interested individuals willing to serve on the committee. Discussion and possible action regarding the Bike the Barns Event, scheduled for Sunday, September 18, 2022. The Board reviewed the application and information. Motion by Supervisor Green, second by Sup. Miller, to approve the use of town roads for the Bike the Barns Event, scheduled for Sunday, Sept. 18, 2022. Motion carried 3-0. Clerk’s report of projects and duties. Clerk Hougan reported out on the current work the office staff have been working on. Discussion on items to be placed on the next / future agenda. • Kinney Road Repair & Budget Amendment • Ordinance Amendment to Chapter 202: Remove Police Dept. wording. • Possible update on Roads & Accesses • Request from Verizon for cell tower on towns property • Future: Policy regarding process for sale of town’s surplus property PLAN COMMISSION REPORT (Reports will generally only be reported upon after the Plan Commission has met between Town Board m eetings; unless there is additional information to report) It was reported out the Plan Commission took action on the Bates Preliminary Certified Survey Map, and approved it unanimously. The Plan Commission and Town Board also approved unanimously a Conditional Use Permit to build a garage. REPORTS Treasurer’s Report & Financials ending July 31, 2022 The Board reviewed the reports included in the packet. CORRESPONDENCE The Board reviewed the correspondence included in the packet. There was a discussion regarding parking complaints and violations. Chair Pfeiffer drafted a letter for Board members to utilize if they wanted. ADJOURNMENT Motion by Supervisor Green, second by Sup. Miller, to adjourn at 7:29 p.m. Motion carried unanimously. Respectively Submitted, Maria “Pili” Hougan Clerk/Treasurer Note: These minutes are not considered official until acted upon at a future meeting, and, therefore, are subject to revision.