8-2-2022

TOWN BOARD MEETING, August 02, 2022 – 6:00 P.M. PRESENT: Chair David Pfeiffer, Supervisor Dick Green, Supervisor Dana Stadler, Supervisor Melanie Miller, Supervisor Eric Olson, and Clerk/Treasurer Maria Hougan ABSENT: OTHERS PRESENT: Mike Wylesky & Diana Olson, 2048 Williams Dr., April & Steven Burmeister, 2590 County Rd W, Brian Lesper, 5374 Oak Park Rd, Marshall WI. CALL TO ORDER Chair Pfeiffer called the meeting to order at 6:00 p.m. PUBLIC COMMENT *ANNOUCEMENT OF POSSIBLE CLOSED SESSION CONSENT AGENDA: Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item(s) be removed for individual discussion. That item then can be considered at an appropriate time during the Board’s regular order of business. 1. Approval of the Town Board minutes of July 19, 2022 Town Board meeting. 2. Approval of the check register dated August 2, 2022. 3. Approval of driveway damage deposit refund for: (Inspected by Public Works, no issues found, recommend approval of refund) • Jim & Kim Tjugum, 1668 Spring Rd. Motion by Supervisor Olson, second by Sup. Green, to approve the consent agenda as amended. Motion carried 5-0. BUSINESS. 1. Discussion and possible action regarding approval of the Certified Survey Map regarding a request to vacate 20 ft. of the Williams Point Dr. right -of- way adjacent to the property located at 2229 Williams Point Dr., to allow the existing garage to meet current set back requirements. (Please note: CSM may not be available for this meeting) Motion by Supervisor Miller, second by Sup. Olson, to table this item to the next Town Board meeting. Motion carried 5-0. 2. Discussion and possible action regarding the request from Quad County Runners to use ATV/UTV’s on Pleasant Springs roads. Representatives from Quad County Runners were in attendance to explain their request. Town Roads can be utilized if Board approves and can go 35 miles per hour or under. ATVs are very safe. Further discussion followed. The Board will need to revise their ordinance to allow ATV/UTV usage on Town Roads, and the Board can determine which roads are allowable. No action taken; this will be on a future agenda. 3. Discussion and possible action regarding awarding the bid for the Oak Knoll Park tennis court paving project. The Board reviewed the bid information. Further discussion followed. The Board would like to visit tennis courts with concrete prior to making a determination on type of material utilized. Motion by Supervisor Stadler, second by Sup. Olson, to not award the bid at this time, friendly amendment made by Stadler, accepted by Olson, to not extend the bid at this time for the tennis court paving until further information is available. Motion carried 5-0. Supervisor Green asked about the paving portion of the handicapped parking lot at Oak Knoll Park. 4. Discussion and possible action regarding awarding the bid for pulverize and pave Kinney Rd. and Schadel Rd. Supervisor Miller drove Kinney Rd. There are 2 or 3 newer homes on the road, and she thought the road could make it through another winter. The cost of paving is very high right now. Supervisor Green thought there would be considerable savings if they waited until next year. Public Works could use cold mix to patch the roads, and patching can be done in house. This would be a lot cheaper than paving. Further discussion followed. Motion by Supervisor Miller, second by Sup. Stadler, to not award the paving bids of Kinney Rd. and Schadel Rd. at this time. Motion carried 5-0. Public Works will be directed to get options for going through the winter on Kinney and Schadel and bring back to the Board. 5. Discussion and possible action regarding the first reading of the amendment to Chapter 175: Roads & Accesses. First Reading. Chair Pfeiffer reported out the Attorneys were on vacation. This should be ready for the next Town Board meeting. 6. Discussion regarding Public Works projects and duties. The Board reviewed the report provided by Superintendent Mesdjian. Supervisor Green asked about the shouldering on Williams Dr. 7. Discussion and possible action regarding the quote from Mad-City Techs to replace the towns router with a Watchguard router/firewall, rack mount kit, and adapter, in the amount of $770.00. The Board reviewed the quote. Motion by Supervisor Miller, second by Sup. Green, to approve replacing the towns router with a Watchguard router/firewall, rack mount kit, and adapter in the amount of $770.00. Motion carried 5-0. 8. Discussion and possible action regarding scheduling the 2023 budget meeting dates. The budget meeting dates are as follows: • Thursday, Sept. 22 @ 6:00 p.m. • Thursday, Oct. 6 @ 6:00 p.m. • Thursday, Oct. 20 @ 6:00 p.m. • Thursday, Nov. 3 @ 6:00 p.m. only if needed • Tuesday, Nov 15, Budget Hearing and adoption @ 5:30 9. Clerk’s report of projects and duties. Hougan reported out. 10. Discussion on items to be placed on the next / future agenda. • Discontinuance of Williams Pt. Dr. • Tennis Court Paving • ATVs/UTVs on Town Roads • Developing a Parks Committee • Placeholder for Future: Policy regarding process for sale of town’s surplus property PLAN COMMISSION REPORT (Reports will generally only be reported upon after the Plan Commission has met between Town Board meetings; unless there is additional information to report) A report was not available as the Plan Commission did not meet. REPORTS The Board reviewed the reports included in the packet. CORRESPONDENCE The Board reviewed the correspondence included in the packet. The Board did not convene into closed session. *The meeting may convene into closed session pursuant to Wisconsin State Statutes 19.85 (1) (e) and (g) e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Stoughton Water Park Project. ADJOURNMENT Motion by Supervisor Olson, second by Sup. Stadler, to adjourn at 7:17 p.m. Motion carried 5-0. Respectively Submitted, Maria “Pili” Hougan Clerk/Treasurer Note: These minutes are not considered official until acted upon at a future meeting, and, therefore, are subject to revision.