3-15-2022

TOWN BOARD MEETING, March 15, 2022 – 6:00 P.M. VIA VIRTUAL ZOOM MEETING PRESENT: Chair David Pfeiffer, Supervisor Jay Damkoehler, Supervisor Dana Stadler, Supervisor Janiece Bolender, and Clerk/Treasurer Maria Hougan ABSENT: Supervisor Eric Olson OTHERS PRESENT: Superintendent Alex Mesdjian, Mike Bailey, Stella Gheram, John Keating, Dick Green, Dennis Williams, Diana Olson, Mike Wylesky, Steven Schulz CALL TO ORDER Chair Pfeiffer called the meeting to order at 6:00 p.m. PUBLIC COMMENT Dick Green, 2561 Brown Deer Rd., suggested that a resolution be made to commend the Southeast Precinct of the Sheriff’s Department and to invite a lieutenant to the presentation. Steven Schulz, 1027 W Medina, Marshall WI, candidate for the County Supervisor in District 37, introduced himself. He said he has 14 years’ experience as the Town Chair of Medina, and was on the Dane County Board of Adjustment for 15 years. He said he is fiscally responsible. He is running a low budget campaign and is asking for your vote. CONSENT AGENDA: Items listed under consent agenda will be approved in one motion without discussion unless any Board member requests that an item(s) be removed for individual discussion. That item then can be considered at an appropriate time during the Board’s regular order of business. Approval of the Town Board minutes of March 01, 2022. Approval of the check register dated March 01, 2022 and March 15, 2022. Motion by Supervisor Bolender, second by Sup. Damkoehler to approve the consent agenda items as listed. Motion carried 4-0. BUSINESS. Discussion and possible action regarding the final Certified Survey Map from Dennis Williams, acting on behalf of the Estate of Lois Williams, to re zone 3.27 acres of a total of 3.27 acres of parcel # 0611-292-8340-6, located at 2069 Williams Dr., Stoughton, WI, from RR-2 to RR-1 to divide the 3.27-acre parcel into three one-acre parcels for residential development. Chair Pfeiffer reported out that this is the final step of the rezone and Certified Survey Map process. Motion Supervisor Bolender, s econd by Sup. Damkoehler to approve the final Certified Survey Map from Dennis Williams, acting on behalf of the Estate of Lois Williams, to rezone 3.27 acres of a total of 3.27 acres of parcel # 0611-292-8340- 6, located at 2069 Williams Dr., Stoughton, WI, from RR -2 to RR -1 to divide the 3.27-acre parcel into three one -acre parcels for residential development. Motion carried 4-0. Discussion regarding the total cost and allocation of special charges for the rehabilitation of the privately owned stormwater facility for the Greenbriar Estates subdivision near the intersection of Sheryl Lane and Shadyside Dr. Pfeiffer reported out. He handed out invoice s from Moll Construction and Strand & Associates regarding costs associated with the pond. Does Board want to include the engineering fees in the special charges? The township owns a park included in the area of the stormwater basin. The pond was constructed to serve the subdivision and to offset the impervious surfaces. Since the neighborhood does not have a neighborhood association, the town has performed maintenance on the pond. Further discussion followed. It was decided to bring this issue back on the next agenda. Discussion and possible action regarding a request from Kari Aagerup of Second Chance Animal Advocates, to use Oak Knoll Park on Saturday, May 21, 2022 from 9:00 a.m. to 4:00 p.m. for an Open-Air Market. The board reviewed the request. Motion by Supervisor Bolender, second by Sup. Damkoehler, to approve use of Oak Knoll Park by Second Chance Animal Advocates on May 21, 2022. Motion carried 4-0. Discussion and possible action regarding the 2022 road projects and bid timeline. Pfeiffer reported out there is information about possibly being able to utilize ARPA funds for road projects. He said they should take a step back and look at the big picture of proposed projects and costs of the projects prior to deciding on the loan. Mesdjian reported out on costs of materials. One stretch of Williams Drive needs to be coordinated with the county. There are a lot of uncertainties about road projects. Need to figure out how to deploy road dollars. Further discussion followed. Motion by Supervisor Bolender, second by Sup. Stadler to submit 2022 Road Bids to the newspaper for publishing. Motion carried 4-0. Superintendent Mesdjian reported out the need for chipseal and crack fill on town roads. Motion by Supervisor Bolender, second by Sup. Stadler to approve proposals for chipseal & crackfill. Motion carried 4-0 Discussion and possible action regarding the municipal agreement between Dane County Highway and Transportation and the Town of Pleasant Springs, for the 2022/2023 Bridge Inspection Requirements. The Board reviewed the agreement. Motion by Supervisor Damkoehler, second by Sup. Bolender, to approve the municipal agreement in the amount of $1200.00 between Dane County Highway and the Town of Pleasant Springs for the 2022/2023 Bridge Inspection Requirements. Motion carried 4-0. Discussion regarding Public Works projects and duties. Superintendent Mesdjian reported out on the current projects and duties of the Public Works department. Discussion and review of the Ordinance 2022-001, Chapter 11 regarding Short-Term Rentals. First Reading. Mike & Stella Bailey, 2106 Yahara Drive, run an Air B&B, and had questions about the ordinance, specifically why is he limited to 30 days? Chair Pfeiffer referred to the legislation that must be included in the ordinance, but modifications can be made. He wants to have similarities to the Town of Dunn ordinance and other neighboring towns. He said the first reading is not the final. Futher discussion followed. Motion by Supervisor Damkoehler, second by Sup. Bolender, to investigate amending the proposed ordinance as discussed & try to incorporate in proposed ordinance. Motion carried 4-0. Discussion and possible action regarding Resolution R-2022-01: Authorizing and approving an application for a loan from the Board of Commissioners of Public Lands – State Trust Fund Loan in the amount of $300,000.00, for a period of two years for the purpose of financing road work. Motion by Supervisor Damkoehler, second by Sup. Stadler to defer to the next Town Board meeting Resolution R-2022-01: Authorizing and approving an application for a loan from the Board of Commissioners of Public Lands-State Trust Fund Loan in the amount of $300,000, for a period of two years for the purpose of financing road work. Motion carried 4-0. Clerks report of projects and duties. Clerk Hougan reported out on what the Clerk / Treasurer’s office has been working on, to include the upcoming April 5 Spring Election, and the usual duties as required by the Clerk/Treasurer’s office. Discussion on items to be placed on the next / future agenda. • The next meeting will be Thursday, April 7 due to the April 5 election • April 19 Annual Meeting • Shadyside pond proposal (invite property owners) • Short-term rental ordinance, 2nd reading • Future: Policy regarding process for sale of town’s surplus property • Resolution of Commendation – SE Sheriff’s Precinct PLAN COMMISSION REPORT Pfeiffer reported on the Certified Survey map for Williams and the annual CUP review of 2154 Rinden Road. REPORTS The Board reviewed the reports included in the packet to include the monthly Treasurer’s Report and Financials. CORRESPONDENCE The Board reviewed the correspondence included in the packet. Motion by Damkoehler to suspend the regular meeting for a tour of the facilities formerly occupied by the SE Precinct Sheriff’s office at 8:08 p.m. ADJOURNMENT Motion by Supervisor Damkoeler, second by Sup. Stadler, to adjourn the meeting at 8:27 p.m. Motion carried unanimously. Respectively Submitted, Maria “Pili” Hougan Clerk/Treasurer Note: These minutes are not considered official until acted upon at a future meeting, and, therefore, are subject to revision.