Town Board Meeting — Minutes

Page 1 of 2 Town of Merton Town Board Meeting Minutes of June 23, 2025 • Meeting Called to Order by Chairman Klink 6:30 pm • Pledge of Allegiance led by Chairman Klink Present: Chairman Klink, Supervisors Herrick, Olson, Fleming and Krogmann, DPW Director Griffin, and Clerk Hann. Absent: Treasurer Kempen, Attorney Murn Also, in attendance: Citizen Comments and Concerns: None Old Business: Consider/Act on an appointment for Plan Commission. Chairman Klink state that he is recommending Craig Caliendo to fill the open seat on the Plan Commission. A motion to approve Craig Caliendo to the Plan Commission was made by Olson/Fleming. Motion carried. Discussion on updates to Town Hall offices and Possible action. Supervisor Fleming review a second option to create storage for the town hall and presented a layout for the board. This option should be less costly and he will help get some quotes to get an idea on costs and bring it back. New Business: Consider/Act on request from Lou Gastrow for one Garbage/Recycling charge on MRTT 0394992 which has two addresses for two residences. Mr. Gastrow talked to the board about a letter that was received from the Town. The Town had been notified from the Garbage Company that a renter asked for a special pick at an address that was not listed. He stated his 95-year-old aunt lives at the main address and there is a second house that is rented out. He stated she has little or no garbage. He is asking that the board to waive this additional charge because she has very little income and he is not sure how long she will be around. Supervisor Fleming stated all properties with a house pay the same price for garbage pick up and some are residential cottages that are not there all year. Chairman Klink stated that when we went to Town Wide Garbage/Recycling Pickup the rate is determine by the number of parcels and house. Mr. Gastrow stated that he has two recycling bins for each house. Supervisor Herrick made a motion to waive the charge for this year cost however starting next year the property would be responsible for two addresses and two charges. Fleming seconded the motion. Motion carried. Consider/Act on Outdoor Event for Stone Bank Lions Annual 4th of July Parade and Festival at Stone Bank Community Park. A motion to approve the Outdoor Event for Stone Bank Lions 4th of July Parage and Festival at Stone Bank Park was made by Herrik/Olson. Motion carried. Page 2 of 2 Consider/Act on Outdoor Event for Parking on Flynn Road. A motion to approve an outdoor event for parking on one side of Flynn Road was made by Herrick/Krogmann. Motion carried. Consider/Act on the request for a Conditional Use Permit for the Construction of an In-law unit addition to the principal structure at N55W33169 Terrace Drive, Nashotah; Kristen and Anthony Ludtke. TAX KEY MRTT 0409-026. Approved by Plan Commission on June 4, 2025. Chairman Klink reviewed the CU Permit for the board and approved by the Plan Commission. Clerk Hann stated her last name needs to be corrected on the paper work. A motion to approve the CUP for the construction of an in-law addition for Kristen and Anthony Ludtke was made by Herrick/Olson. Motion carried. Consider/Act on Renewing the Audit Contract with Baker Tilly. Clerk Hann stated that audit contract is up for renewal and is recommending renewing the contract with Baker Tilly for another three years. Supervisor Herrick asked about bidding out the contract. Clerk Hann stated that since this is a service contract it does not have to be bid out unless the board would like to that. Clerk Hann is very happy with the Baker Tilly. A motion to approve renewing the Audit Contract with Baker Tilly was made by Olson/Herrick. Motion carried. Consider/Act on Levy Limit Resolution Allowing the Town of Merton to utilize the levy limit exceptions provided in §66.0602(3)(h), Wis. Stats that allows a municipality to exceed its levy limit to fund fire and/or EMS Services if needed. Clerk Hann stated she did not get any information from Western Lakes Fire Department on the resolution that is required as part of the ownership so no action can be taken at this time. Clerk, Board, Highway, Treasurer and Attorney Reports. Supervisor Herrick stated he has a North Lake Management District Meeting. DPW Director Griffin stated that Woodfield Village is agreeing to sign the drainage easement that the Town needs to comply with the MS4 permit with the DNR. Griffin stated there is also an invitation from Tall Pines for a ribbon cutting ceremony. Clerk Hann stated Re-assessment letters will be mailed out on Tuesday by the Assessor. The average increase is around 46% to 54%. Meaning if the assessed value increased more than that the property owner could be paying a higher amount of the Town’s levy. Information is posted on the website for residents however they can contact the town hall for more information. Vouchers as Presented – A motion to approve the vouchers as presented was made by Herrick/Olson. Motion carried. Adjourn - A motion to adjourn was made by Fleming/Herrick. Motion carried. Meeting adjourned at 7:07 pm Respectfully Submitted Donna Hann, Town Clerk