7-20-26 City Council Packet

CITY OF MENOMONIE COUNCIL MEETING AGENDA Menomonie City Hall 800 Wilson Avenue 1st Floor, City Council Chambers 7:00 pm Monday – July 20, 2026 Page 1 of 2 Pledge of Allegiance 1. Roll Call 2. Approval of Minutes 3. Public Comments (other agenda items only). 4. New Business: a) Acceptance of WisDOT Municipal Street Improvement Supplemental (MSIS) Grant in the amount of $595,647.98 for 14 th Avenue East and Dairyland Road (9th Street to City Limits) – discussion and possible action. b) Proposed Resolution 2026 -19, a Resolution adopting a Cash Rounding Policy for Certain City of Menomonie Cash Transactions – discussion and possible adoption. c) Proposed Resolution 2026-20, a Resolution regarding Full Lawn Irrigation Ban – discussion and possible action. d) Proposed Ordinance 2026-11, an Ordinance Amending Title 1, Chapter 6 to create Vice President of the Common Council Position – discussion and possible introduction, possible waiver of first reading, possible waiver of second reading and possible adoption. e) Special Event Application from Menomonie Police Department for National Night Out in Wilson Park, on Wilson Avenue and on 8th Street, on Tuesday, August 4, 2026 – discussion and possible action. f) Special Event Application from Summit Academy for Paddle for a Purpose Pickleball Tournament on twelve (12) pickleball courts in Wakanda Park, on Saturday, August 29, 2026 – discussion and possible action. 5. Budget Transfers 6. Mayor’s Report 7. Communications and Miscellaneous Business 8. Claims Page 2 of 2 9. Licenses a) Application for “Class A” Liquor License from Corner Store MN, LLC, d/b/a Marathon (2302 South Broadway Street) – discussion and possible action. b) Normal license list – discussion and possible action c) Renewal license list – discussion and possible action 10. Closed Session a) Motion to convene in closed session under Wisconsin Statutes 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. i) Discuss proposed Land Sale and Land Sale Price for a potential industrial development on 59th Street NE. 11. Reconvene in Open Session a) Motion to reconvene in open session under Wisconsin Statutes 19.85(2). b) The City may take action on items under discussion in closed session and/or report action taken in closed session, if any. i) Discuss/consider a proposed Land Sale and Land Price for a potential industrial development on 59th Street NE. 12. Adjourn “PUBLIC ACCESS” NOTE: Members of the public may view City Council meetings via Zoom Teleconference / Video Conference or over the internet by going to https://zoom.us/join (URL for Zoom meeting), or by calling 1 312 626 6799. The Access Code for the meeting is 830 5190 9680. Please note this is for viewing purposes ONLY . If you wish to participate, you must appear in person at the meeting. NOTE: Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities. For additional information or to request the service, contact the City Clerk or the City Administrator at 715-232-2221. CITY OF MENOMONIE COUNCIL MEETING STAFF COMMENTS Monday – July 20, 2026 Page 1 of 5 2. Approval of Minutes: a) Draft minutes from the City Council Meeting on July 6, 2026, are enclosed. If the Council concurs, the appropriate motion would be Approve the Minutes from the July 6, 2026, City Council Meeting (simple majority vote). 4. New Business: a) Enclosed is a memorandum regarding the Wis DOT Municipal Street Improvement Supplemental Grant for 14th Avenue and Dairyland Road (9 th Street East to the City Limits) . Public Works Director Schofield will be on - hand to present the memorandum and answer any questions that the City Council might have. If the Council concurs with accepting the grant, the appropriate motion would be Accept the WisDOT Municipal Street Improvement Supplemental Grant in the amount of $595,647.98 for 14th Avenue and Dairyland Road (9th Street East to the City Limits) (simple majority vote). b) Enclosed is a memorandum regarding the proposed Resolution 2026 -19, a resolution regarding adopting a cash rounding policy. Administrator Atkinson will be on-hand to present the memorandum and answer any questions that the City Council might have. If the Council concurs with the resolution and policy, the appropri ate motion would be Adopt Resolution 2026-19, A Resolution Adopting a Cash Rounding Policy for Certain City of Menomonie Cash Transactions (roll call vote). c) Enclosed is a memorandum regarding the proposed Resolution 2026 -20, a resolution adopting a full lawn irrigation ban. Public Works Director Schofield will be on-hand to present the memorandum and answer any questions that the City Council might have. If the Council concurs with resolution, the appropriate motion would be Adopt Resolution 2026 -20, a Resolution adopting a full lawn irrigation ban (simple majority vote). CITY OF MENOMONIE COUNCIL MEETING STAFF COMMENTS Monday – July 20, 2026 Page 2 of 5 d) Enclosed is a memorandum regarding the proposed Ordinance 2026-11, an ordinance creating the roll of Common Council Vice President. Administrator Atkinson w ill be on -hand to present the memorandum and answer any questions that the City Council might have. If this ordinance is approved, selection of the Common Council Vice Pres ident would be placed upon a future agenda. If the Council concurs with proposed Ordinance 2026-11, the appropriate motions would be i) Introduce Proposed Ordinance 2026 -11, An Ordinance Amending Portions of Title 1 Chapter 6 of the City Code to Create the Role of Common Council Vice President (no vote). ii) Waive the First Reading of Proposed Ordinance 2026 -11, An Ordinance Amending Portions of Title 1 Chapter 6 of the City Code to Create the Role of Common Council Vice President (simple majority vote). iii) Waive the Second Reading of Proposed Ordinance 2026 -11, An Ordinance Amending Portions of Title 1 Chapter 6 of the City Code to Create the Role of Common Council Vice President (simple majority vote). iv) Adopt Ordinance 2026-11, An Ordinance Amending Portions of Title 1 Chapter 6 of the City Code to Create the Role of Common Council Vice President (roll call vote). e) Enclosed is a Special Event Application from Menomonie Police Department for National Night Out in Wilson Park, on Wilson Avenue and on 8 th Street East on Tuesday August 4, 2026. If the Council concurs with this Special Event Application, the appropriate motion would be Approve the Special Event Application from Menomonie Police Department for National Night Out in Wilson Park, on Wilson Avenue and on 8th Street East on Tuesday August 4, 2026, as presented (simple majority vote). CITY OF MENOMONIE COUNCIL MEETING STAFF COMMENTS Monday – July 20, 2026 Page 3 of 5 f) Enclosed is Special Event Application from Summit Academy for Paddle for a Purpose Pickleball Tournament on Saturday August 29, 2026 on the twelve (12) Wakanda Pickleball Courts including the Tennis Court. If the City Council concurs, the appropriate motion would be Approve the Special Event Application from Summit Academy for Paddle for a Purpose Pickleball Tournament on Saturday August 29, 2026 on the twelve (12) Wakanda Pickleball Courts including the Tennis Court, as presented (simple majority vote). 5. Budget Transfers As of July 16 , one intrafund budget transfer request, within the Solid Waste Utility, has been received. If the City Council concurs, the appropriate motion would be Approve the Budget Transfer Request, as presented (roll call vote). If any budget transfers are identified, a revised list will be distributed before the meeting. In that case, the appropriate motion would be Approve the Revised Budget Transfers, as presented (roll call vote). 8. Claims The Claims list is enclosed in the packet. If the City Council supports paying the claims, the appropriate motion would be Approve the Claims List, as presented (roll call). If any additional claims are identified, a revised list will be distributed before the meeting. In that case, the appropriate motion would be Approve the Revised Claims List, as presented (roll call). CITY OF MENOMONIE COUNCIL MEETING STAFF COMMENTS Monday – July 20, 2026 Page 4 of 5 9. Licenses a) An application for a “Class A” Liquor License from Corner Store MN, LLC, doing business as Marathon at 2302 South Broadway Street is enclosed in the packet. Corner Store MN, LLC currently holds “Class A” Liquor (Cider Only) License and Class “A” Beer License. This new license would allow the sale of intoxicating spirits in original packaging for off-site consumption. If the City Council con curs, the appropriate motion would be Approve the Issuance of a “Class A ” Liquor Lic ense to Corner Store MN, LLC , doing business as Marathon at 2302 South Broadway Street (simple majority or, if requested, roll call vote). b) The normal license list is enclosed in the packet. If the City Council concurs, the appropriate motion would be Approved the Normal License List, as presented (simple majority). If any additional license applications are received, a revised list will be distributed before the meeting. In that case, the appropriate motion would be Approve the Revised Normal License List, as presented (simple majority). c) The renewal license list is enclosed in the packet. If the City Council concurs, the appropriate motion would be Approve the Renewal License List, as presented (simple majority). If any additional license renewal applications are received, a revised list will be distributed before the meeting. In that case, the appropriate motion would be Approve the Revised Renewal License List, as presented (simple majority). CITY OF MENOMONIE COUNCIL MEETING STAFF COMMENTS Monday – July 20, 2026 Page 5 of 5 10. Closed Session: The appropriate motion to go into closed session is Motion to convene into closed session under Wisconsin Statutes 19.85(1)( e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining rea sons requ ire a closed session , to discuss proposed land sale and land sale price for a potential industrial development on 59th Street NE (roll call vote). City Staff will provide materials regarding the closed session item at that time. 11. Reconvene in Open Session: Upon completion of the closed session, the appropriate motion to come out of closed session is Motion to reconvene in open session under Wisconsin Statutes 19.85(2) (roll call vote). City Council may or may not act on items discussed in closed session. CITY OF MENOMONIE COUNCIL MEETING OFFICIAL COUNCIL PROCEEDINGS Page 1 of 3 A regular meeting of the City Council of the City of Menomonie, Dunn County, Wisconsin, was held in open session on, July 6, 2026, and called to order by Mayor Crowe at 7:00 p.m. in the City Council Chambers. The following members were present: Luther, Edwards, Sutherland, Yonko, Pickard, Schwebs, Gentz, Hargrove, Schlough, Erdman and Sommerfeld. MOTION made by Erdman, seconded by Pickard, and carried unanimously to approve the minutes of the June 15, 2026, City Council meeting. PUBLIC HEARING – Proposed Ordinance 2026-10, an Ordinance rezoning certain lands along Nicholas Drive from Agriculture (A) District to Multiple Family Residential (R-3) District. Monica Berrier spoke on behalf of Grass Roots Organizing of Western Wisconsin in support of agenda item 5 (a). Adam Accola Director of Economic Development for Dunn County spoke in support of agenda item 5 (a). No other public comments were received. PUBLIC COMMENTS – Monica Berrier spoke on behalf of Grass Roots Organizing of Western Wisconsin in support of agenda item 5 (b). Adam Accola Director of Economic Development for Dunn County spoke in support of agenda item 5 (b). Dustyn Dubuque Director of Stepping Stones of Dunn County spoke in support of agenda item 5 (d). No other public comments were received. ORDINANCE – MOTION was made by Hargrove, seconded by Pickard, and carried to waive the first reading of proposed Ordinance 2026-10, an Ordinance rezoning certain lands along Nicholas Drive from Agriculture (A) District to Multiple Family Residential (R-3) District. MOTION was made by Yonko, seconded by Gentz, and carried to waive the second reading of proposed Ordinance 2026-10. MOTION was made by Schwebs, seconded by Hargrove, and carried unanimously on a roll call vote to ADOPT Ordinance 2026-10. MOTION was made by Pickard, seconded by Schwebs, and carried unanimously to approve the issuance of the request for statements of qualification for an affordable multiple family residential housing development on Nicholas Drive, as presented. MOTION was made by Schlough, seconded by Erdman, and carried unanimously to approve the special event application from Menomonie Pickleball Club for King & Queen of the Court Pickleball Tournaments at the eight (8) Wakanda Park pickleball courts on Thursday July 30th, Thursday August 13th, and Thursday August 20th, 2026, as presented. MOTION was made by Schlough, seconded by Pickard, and carried unanimously to approve the special event application from St. Joseph Catholic Parish for Fall Festival on Wilson Avenue from 9th Street East to 10th Street East on Sunday September 20th, 2026, as presented. Page 2 of 3 MOTION was made by Erdman, seconded by Pickard, and carried unanimously to approve the special event application from Stepping Stones of Dunn County for the bEAT Concert in Wilson Park on Saturday July 18th, 2026, as presented. BUDGET TRANSFERS – None. MAYOR’S REPORT – Mayor Crowe reported that Murals in Menomonie wrapped up on June 28th, praising the event and encouraging folks to get out and view the 13 new murals around the city. Proactive rental inspections in the NSED started on July 1st. July 4th event in Wakanda Park went well. The I-4 Zoning draft will be presented in the near future for review; no action or votes will be taken as it will be a time for the community to provide input. There will also be a public review on Abandoned Building Registration Ordinance in the near future, as well. COMMUNICATIONS AND MISCELLANEOUS BUSINESS – Administrator Atkinson reported that City of Menomonie and Rual Fire District jointly applied for an EMS Grant which was awarded, and the city will receive $950,000 dollars over the next three years. The partnered district will also receive reimbursement funds as well, a great grant that will help uplift the whole district. CLAIMS – MOTION was made by Erdman, seconded by Pickard, and carried unanimously on a roll call vote to approve payment of the following claims: JULY 6, 2026 CLAIMS CASELLE LLC EO JOHNSON COMPANY $20,728.40 $474.75 EO JOHNSON COMPANY $66.00 WI DEPT OF JUSTICE $336.00 TOTAL $21,605.15 PARKING UTILITY CLAIMS TOTAL $0.00 LICENSES – MOTION was made by Luther, seconded by Edwards, and carried unanimously to approve the following revised new licenses: TEMPORARY CLASS “B” BEER LICENSE: St. Joseph Church – 910 Wilson Ave; • 09/20/2026, St. Joseph Parish Fall Festival, Stepping Stones of Dunn County – 1602 Stout Road; Page 3 of 3 • 07/18/2026, bEAT Concert, MOBILE FOOD VENDOR LICENSE: Dirty Soda Company, LLC – 1301 Blue Jay Place, New Richmond, WI 54017. MOTION was made by Erdman, seconded by Edwards, and carried unanimously to approve the following license renewals: RENEWALS FOR LICENSE YEAR – 2026-2027 (expires March 31, 2027) MOBILE FOOD VENDOR: Captain PJ’s BBQ, LLC (3021 Ingalls Rd). MOTION was made by Yonko, seconded by Luther, and carried unanimously on a roll call vote to convene into closed session under Wisconsin Statutes 19.85(1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved regarding: Discussion on approving filing of summons and complaint to address public nuisance located at 723 Ballentine Road, Menomonie, Wisconsin. MOTION was made by Luther, seconded by Sutherland, and carried unanimously on a roll call vote to reconvene in open session under Wisconsin Statutes 19.85(2). MOTION was made by Pickard, seconded by Edwards, and carried unanimously on a roll call vote to approve filing of summons and complaint to address public nuisance located at 723 Ballentine Road, Menomonie, Wisconsin. MOTION to adjourn was made by Hargrove, seconded by Edwards, and carried unanimously at 7:59 pm. Chris Johnson, Deputy City Clerk MEMORANDUM David Schofield, Director of Public Works dschofield@menomonie-wi.gov 715-232-2221 Ext.1020 1 TO: Mayor Crowe & City Council FROM: David Schofield, Director of Public Works SUBJECT: WisDOT MSIS Grant for 14th Avenue East and Dairyland Road DATE: July 20, 2026 City Council Meeting In November 2025, the City applied for a WisDOT Municipal Street Improvement Supplemental grant for 14th Avenue East and Dairyland Road (9th Street East to the City Limits). WisDOT recently announced a grant award in the amount of $595,647.98 toward this project. A copy of the State Municipal Project Agreement is attached hereto. The City’s share of the project cost, which is estimated to be $1.712 million, will be included in the Capital Improvement Plan. The project would likely be constructed in 2029. The grant requires the project to be complete by 2031. City Staff recommend acceptance of the WisDOT Municipal Street Improvement Supplemental grant. If the City Council concurs, the appropriate motion would be Accept the WisDOT Municipal Street Improvement Supplemental Grant in the amount of $595,647.98 for 14th Avenue and Dairyland Road (9th Street East to the City Limits) (simple majority). Attachments: • Project Location Map • State Municipal Project Agreement FR FR FR WisDOT Fair State Trunk Network USH Connecting Highway County Roads County Trunk Hwy Local Roads Municipal/Local Roads Rivers Cities/Villages/Towns City Town Counties Copyright(C) 2025Wisconsin Department of Transportation The information contained in this data set and information produced from this dataset were created for the official use of the Wisconsin Department of Transportation (WisDOT). Any other use while not prohibited, is the sole responsibility of the user. WisDOT expressly disclaims all liability regarding fitness of use of the information for other than official WisDOT business. Map created on 11/14/2025 0 0.15 0.30.07 mi 0 0.2 0.40.1 km ± WISLR Map Date: LRIP Project Number: County: Recipient: July 01, 2026 20229 Dunn City of Menomonie Program Type: CVT: Project ID: Appropriation: Account: MSIS 17251 39508802712 29400 8700140 The signatory city, village, town or county, hereinafter called the Municipality, through its duly authorized officers or officials via the signed LRIP application form and terms and conditions, and the State of Wisconsin Department of Transportation, hereinafter called the State, enter into this agreement, hereinafter called the Agreement, to accomplish the described project, hereinafter called the Project. The authority for the Municipality and the State to enter into this agreement is provided by the Wisconsin Administrative Code TRANS 206.03(12). Improvement Type: Reconditioning Intended Construction Year: 2027 Surface Type: 70 - Hot Mix Asphalt Pavement (HMAC) On Route 1: At Route: Toward Route: Structure Section Length 14th Ave E 6th St E 13th St SE None 2431 ft Additional Locations are displayed on Page 2 Need for Improvement: Severe Asphalt Deterioration Other Work: Adjust manholes, Binder Mat, Pavement marking, Re-establish crown, Sidewalk Thickness 5.00 in Travel Width (Per Lane) 11 ft 0 in Left Shoulder 6 ft 0 in Curb & Gutter Y Right Shoulder 6 ft 0 in Curb & Gutter Y Project Cost Summary Estimated Costs LRIP/State Funds Municipal Funds (includes ineligible costs) Engineering: $329,703.00 Right-of-Way Acquisition: $0.00 Construction: $1,978,057.00 Total Eligible Costs: $2,307,760.00 Total Ineligible Costs $0.00 Total Improvement Costs: $2,307,760.00 $595,647.98 $1,712,112.02 This request is subject to the terms and conditions agreed to at the time of application for the designated MUNICIPALITY and upon acceptance by the STATE, per signature below, shall constitute agreement between the MUNICIPALITY and the STATE. Accepted for the State of Wisconsin, Department of Transportation: By: Merrill Mechler-Hickson July 01, 2026 Local Transportation Programs and Finance Date 2026 - 2027 Local Roads Improvement Program (LRIP) State Municipal Project Agreement Page 1 of 4 Additional Locations: On Route 2: At Route: Toward Route: Section Length Dairyland Rd 13th St SE (Termini) 510th Ave (Termini) 5597 ft Need for Improvement: Severe Asphalt Deterioration Other Work: Adjust manholes, Binder Mat, Pavement marking, Re-establish crown, Sidewalk Thickness 5.00 in Travel Width (Per Lane) 11 ft 0 in Left Shoulder 6 ft 0 in Curb & Gutter Y Right Shoulder 6 ft 0 in Curb & Gutter Y Project Funding Funding Type From Project Program Type Biennium Sunset Date Approved Amount Date New Biennium Project N/A MSIS 2026 - 2027 June 30, 2031 $595,647.98 July 01, 2026 Total $595,647.98 2026 - 2027 Local Roads Improvement Program (LRIP) State Municipal Project Agreement Page 2 of 4 Terms and Conditions 1. The State shall not be liable to the Municipality for damages or delays resulting from work by third parties. The State also shall be exempt from liability to the Municipality for damages or delays resulting from injunctions or other restraining orders obtained by third parties. 2. The State will not be liable to any third party for injuries or damages resulting from work under or for the Project. The Municipality and the Municipality’s surety shall indemnify and save harmless the State, its officers and employees, from all suits, actions or claims of any character brought because of any injuries or damages received or sustained by any person, persons or property on account of the operations of the Municipality and its sureties; or on account of or in consequence of any neglect in safeguarding the work; or because of any act or omission, neglect or misconduct of the Municipality or its sureties; or because of any claims or amounts recovered for any infringement by the Municipality and its sureties of patent, trademark or copyright; or from any claims or amounts arising or recovered under the Worker's Compensation Act, relating to the employees of the Municipality and its sureties; or any other law, ordinance, order or decree relating to the Municipality’s operations. 3. Contract modification: This Agreement can only be modified by written instruments duly executed by both parties. No term or provision of neither this Agreement nor any of its attachments may be changed, waived or terminated orally. 4. Binding effects: All terms of this Agreement shall be binding upon and inure to the benefits of the legal representatives, successors and executors. No rights under this State/Municipal Agreement may be transferred to a third party. This State/Municipal Agreement creates no third-party enforcement rights. 5. Choice of law and forum: This Agreement shall be interpreted and enforced in accordance with the laws of the State of Wisconsin. The parties hereby expressly agree that the terms contained herein are enforceable by an action in the Circuit Court of Dane County, Wisconsin. 6. Non-appropriation of funds: With respect to any payment required to be made by the State under this Agreement, the parties acknowledge the State’s authority to make such payment is contingent upon appropriation of funds and required legislative approval sufficient for such purpose by the Wisconsin Legislature. If such funds are not so appropriated, either the Municipality or the State may terminate this Agreement after providing written notice not less than thirty (30) days before the termination is to take effect. (Reference 66 OAG 408; State ex rel. LaFollette v. Reuter, 36 Wis. 2d 96, 119 [1967]) 7. The initiation and accomplishment of the Project will be subject to the applicable federal, state and local laws, administrative policy and program rules, ordinances, standards, and contract bidding requirements. Please note that if any portion of a Project is funded using federal funds, the entire Project will be subject to federal requirements. Any federally-funded portion of the Project is not eligible for reimbursement under this Agreement. 8. The construction of the Project will be in accordance with the appropriate standards unless an exception to standards is granted by the State prior to construction. The entire cost of the Project not constructed to standards will be the responsibility of the Municipality unless such exception is explicitly granted in writing by the State. 9. The Municipality will assume all responsibility for complying with all applicable environmental requirements for the Project. 10. The work, which is eligible for State participation, will be administered by the Municipality. 11. The Municipality agrees to comply with the relevant applicable statutes governing advertisements for bids. The Municipality is encouraged to advertise for greater than the minimum requirements to provide the widest possible coverage. The Municipality shall provide the State information regarding the source where the LRIP bid advertisements can be located no less than seven (7) days prior to the first week of advertisement. The Municipality must keep records of publication in the project file. All Municipal contracts for this Project will be let by competitive bid and awarded to the lowest responsible bidder in accordance with the provisions of Wis. Stat. § 86.31(2) and all other Municipal bidding requirements. 12. State financing will be limited to up to 90 percent (90%) participation for eligible items for Supplemental projects and 50 percent (50%) participation for eligible items for Entitlement and Discretionary projects or to the limit approved for the Project - whichever is less. 13. Payments to the Municipality will be made after the Project is completed, and the contractor(s) is/are fully reimbursed. 14. In order to guarantee the Municipality's foregoing agreements to pay the State, the Municipality, through its above duly authorized officers or officials, agrees and authorizes the State to set off and withhold the required reimbursement amount as determined by the State from any moneys otherwise due and payable by the State to the Municipality. 15. The Municipality will keep records of the cost of the Project, letting documents, advertising information, itemized invoices, and contractor payment documentation and will have them available for inspection by representatives of the State and will furnish copies when requested. 16. By signing this Agreement, the Municipality certifies the estimated costs are provided in good faith based on information known at the time of the estimate creation and reflects an accurate estimate of anticipated costs. 17. The design and construction of the Project must be certified by a registered professional engineer, if the cost of the Project exceeds $65,000 per Wis. Stat. § 86.31(2)(e). 18. Federal Single Audits of Local Government Units: a. The Municipality shall have a single organization audit performed by a qualified independent auditor if required to do so under federal law and regulations. (See Federal Circular No. A-133) b. This audit shall be performed in accordance with Federal Circular A-133 issued by the Federal Office of Management and Budget and state single audit guidelines issued by the Wisconsin Department of Administration. 2026 - 2027 Local Roads Improvement Program (LRIP) State Municipal Project Agreement Page 3 of 4 c. The Municipality will keep records of costs of construction, inspection tests and maintenance done by it to enable the State to review the amount and nature of the expenditure for those purposes. Such accounting records and any other related records shall be subject to a project review or audit as directed by the State within ten (10) years of project closing. 19. The Municipality will maintain, at its own cost and expense, all portions of the Project that lie within its jurisdiction and will make provision of such maintenance as long as the road remains open to traffic. 20. In accordance with the State's sunset policy for LRIP projects, the subject improvement must be constructed and submitted for reimbursement within three biennia. The sunset date of the funds is listed in the Project Funding table in this Agreement. 21. Nothing in this Agreement shall be deemed a waiver of the State’s Sovereign Immunity. 22. If any part of this Agreement is determined to be invalid, illegal, or unenforceable, such determination shall not affect the validity, legality, or enforceability of any other part of this Agreement and the remaining parts shall be enforced as if such invalid, illegal, or unenforceable part was not contained herein. 23. In connection with the performance of work under this Agreement, the Municipality agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01 (5), sexual orientation or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities. The Municipality agrees to post in conspicuous places, available for employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the nondiscrimination clause. X Checking this box indicates that the Preparer is authorized to conduct official business for the Municipality identified below and upon acceptance by the State shall constitute agreement between the Municipality and the State, subject to the terms and conditions above. Recipient: City of Menomonie County: Dunn Head of Government: MATTHEW CROWE Title: Head of Government Preparer: Mark Servi Title: County Highway Commissioner Assistant Date: 12/31/2025 Reviewer: Kelly Curtiss Title: Program Manager Date: 04/06/2026 2026 - 2027 Local Roads Improvement Program (LRIP) State Municipal Project Agreement Page 4 of 4 MEMORANDUM Eric M. Atkinson, Administrator atkinsone@menomonie-wi.gov 715-232-2221 Ext. 1001 Page 1 of 2 TO: Mayor Crowe & Common Council FROM: Eric Atkinson, Administrator SUBJECT: Cash Rounding Resolution & Policy DATE: July 13, 2026 ATTACHMENTS: Resolution 2026-19 & Policy In December 2025, the United States Department of the Treasury (Treasury) announced that penny production would be suspended due to rising costs. The suspension has led to a penny shortage, requiring entities to develop contingency plans for handling penni es. The recommendation by the Treasury is to implement a rounding policy for certain transactions that don’t require an exact payment per statute. Based on the announcement and recommendation, City staff prepared Resolution 2026 -19 and a Cash Rounding policy for your consideration. The recommended rounding procedure is when a customer tenders payment in cash and the transaction results in a total end ing in 1, 2, 6, or 7 cents, the total cash transaction shall be rounded down to the nearest 5 -cent increment. When a customer tenders payment in cash and the transaction results in a total ending in 3, 4, 8, or 9 cents, the total cash transaction shall be rounded up to the nearest 5 -cent increment. Amounts ending in zero or five cents shall not be adjusted. Examples: Amount Due Cash Amount Collected $10.01 $10.00 $10.02 $10.00 $10.03 $10.05 $10.04 $10.05 $10.05 $10.05 $10.06 $10.05 $10.07 $10.05 $10.08 $10.10 $10.09 $10.10 This rounding policy DOES NOT apply to the following transactions: • Property taxes MEMORANDUM Eric M. Atkinson, Administrator atkinsone@menomonie-wi.gov 715-232-2221 Ext. 1001 Page 2 of 2 • Special assessments • Utility bills • Any charge required by law, ordinance, contract, or bond covenant to be collected in the exact amount due. • Electronic payments • Credit card payments • Debit card payments • ACH payments • Checks or money orders If the resolution and policy are supported, the appropriate action is a Motion to Adopt Resolution 2026-19, A Resolution Adopting a Cash Rounding Policy for Certain City of Menomonie Cash Transactions. (Roll Call Vote) 800 Wilson Ave Menomonie, WI 54751 715-232-2221 1 CASH ROUNDING POLICY 1. Purpose The purpose of this policy is to establish uniform procedures for handling cash transactions in the event pennies become unavailable or impractical to use in routine municipal operations. This policy is intended to ensure efficient customer service while m aintaining compliance with Wisconsin law and sound municipal financial practices. 2. Authority This policy is adopted pursuant to the City's general authority to administer municipal finances and establish administrative procedures for the collection of fees, charges, and other municipal revenues. 3. Scope This policy applies only to in-person cash transactions conducted by the City of Menomonie. This policy applies to: • Recreation program fees • License and permit fees • Miscellaneous municipal fees • Room rentals and facility fees • Municipal citations and forfeitures when permitted by law • Other City charges designated by the Treasurer This policy DOES NOT apply to: • Property taxes • Special assessments • Utility bills • Any charge required by law, ordinance, contract, or bond covenant to be collected in the exact amount due • Electronic payments • Credit card payments • Debit card payments • ACH payments • Checks or money orders 800 Wilson Ave Menomonie, WI 54751 715-232-2221 2 4. General Rule The amount due for all City charges shall continue to be calculated to the exact cent. When a customer tenders payment in cash and the transaction results in a total ending in 1, 2, 6, or 7 cents, the total cash transaction shall be rounded down to the nearest 5-cent increment. When a customer tenders payment in cash and the transaction results in a total ending in 3, 4, 8, or 9 cents, the total cash transaction shall be rounded up to the nearest 5-cent increment. Amounts ending in zero or five cents shall not be adjusted. Examples: Amount Due Cash Amount Collected $10.01 $10.00 $10.02 $10.00 $10.03 $10.05 $10.04 $10.05 $10.05 $10.05 $10.06 $10.05 $10.07 $10.05 $10.08 $10.10 $10.09 $10.10 5. Utility Billing Utility bills shall continue to be billed and accounted for in the exact amount due. Customers should be encouraged to pay utility bills electronically, by check, or by automatic payment. Until further action by the Common Council , utility bills shall not be rounded for payment purposes. 6. Property Taxes and Special Assessments Property taxes and special assessments shall be collected in the exact amount due as required by Wisconsin law. No rounding shall be applied to tax collections. 800 Wilson Ave Menomonie, WI 54751 715-232-2221 3 7. Accounting Treatment Any rounding adjustment shall be recorded as a cash rounding variance. The Treasurer shall establish accounting procedures for recording such variances. 8. Administrative Authority The Treasurer is authorized to develop forms, procedures, and accounting practices necessary to implement this policy. The City Administrator shall review and approve the creation and modification of the forms, procedures, and accounting practices developed by the Treasurer prior to implementation. The City Administrator may suspend application of this policy if penny circulation resumes or if state or federal guidance requires modification. 9. Review This policy should be reviewed periodically by the City Administrator and Treasurer to ensure continued compliance with applicable law. 800 Wilson Ave Menomonie, WI 54751 715-232-2221 1 RESOLUTION NO. 2026-19 A RESOLUTION ADOPTING A CASH ROUNDING POLICY FOR CERTAIN CITY OF MENOMONIE CASH TRANSACTIONS WHEREAS, the United States Mint has announced actions affecting the production and circulation of one-cent coins; and WHEREAS, the Common Council finds that a uniform policy regarding cash transactions promotes administrative efficiency and customer service; and WHEREAS, the Common Council further finds that any cash -rounding practice should preserve compliance with Wisconsin law governing the collection of taxes, utility charges, and other municipal revenues; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Menomonie, Wisconsin, that: 1. The Cash Rounding Policy attached to this Resolution is hereby adopted. 2. The policy shall apply only to in -person cash transactions specifically identified in the policy. 3. Property taxes, special assessments, utility charges, and any other amounts required by law to be collected in the exact amount due shall not be subject to rounding. 4. The Treasurer is authorized to implement administrative procedures necessary to carry out the policy. 5. The Treasurer and City Administrator shall monitor legal developments and provide recommendations to the Common Council regarding any future modifications. Adopted this _____ day of __________, 2026. _________________________ Matthew Crowe, Mayor Attest: _________________________ Catherine Martin, City Clerk MEMORANDUM David Schofield, Director of Public Works dschofield@menomonie-wi.gov 715-232-2221 Ext.1020 1 TO: Mayor Crowe & City Council FROM: David Schofield, Director of Public Works SUBJECT: Proposed Resolution 2026-20 regarding Full Lawn Irrigation Ban DATE: July 20, 2026 City Council Meeting On July 14 and July 15, the City’s water system experienced low water pressure, particularly at the higher elevation portions of the City. As part of the response to this event, and as allowed by City Code 8-1-6-B, Mayor Crowe issued a Mayoral Executive Order banning all lawn irrigation until August 1, 2026, a copy of which is attached hereto. City Staff have prepared and attached a proposed Resolution 2026-20 for the City Council’s consideration affirm the Mayoral Executive Order. If the City Council concurs, the appropriate motion would be Adopt Resolution 2026-20, a Resolution adopting a full lawn irrigation ban (simple majority). Attachments: • City Code 8-1-6 • Mayoral Executive Order • Proposed Resolution 2026-20 8-1-6: LIMITATIONS ON LAWN IRRIGATION: A. In the event that there is, or is expected to be, a shortage of water for any reason, the Mayor or City Council may enact alternate side lawn irrigation restrictions by resolution. If so enacted, consumers on the even numbered side of the street shall only irrigate lawns on even numbered days (i.e. June 2, June 4, June 6) and consumers on the odd numbered side of the street shall only irrigate lawns on odd numbered days (i.e. June 1, June 3, June 5), except as noted below. B. In the event that there is, or is expected to be, a severe shortage of water for any reason, the Mayor or City Council may declare an emergency and ban all lawn irrigation. If so declared, consumers may not irrigate lawns on any days, except as noted below. C. Exceptions: Unless otherwise prohibited, the following activities are permitted during any alternate side lawn irrigation restrictions or full lawn irrigation ban: 1. Use of watering cans. 2. Use of handheld sprayers, provided that they are not left unattended. 3. Use of drip irrigation systems or soaker hoses. 4. Irrigating new lawn areas installed at the time of construction of a new residential, commercial, or industrial building for a period of not more than twenty-eight (28) days. 5. Irrigating outdoor sport fields including, but not limited to, baseball/softball fields, football fields, and soccer fields. 6. Irrigating from non-municipal water sources including, but not limited to, rain cisterns, rain barrels, private irrigation wells and surface waters, provided that the consumer has obtained all necessary permits. D. The City shall notify consumers of the beginning and end of alternate side lawn irrigation restrictions and full lawn irrigation bans by publishing a notice in the official newspaper of the City and by notifying consumers observed violating the provisions by phone, e-mail or letter. (Ord. 2023-20, 6- 19-2023) 800 Wilson Ave Menomonie, WI 54751 715-232-2221 RESOLUTION NO. 2026-20 A RESOLUTION ADOPTING A FULL LAWN IRRIGATION BAN. WHEREAS, the City of Menomonie operates a water system that consists of three municipal wells and three elevated water towers; and, WHEREAS, the peak demand on the water system occurs during the summer months and is driven in large part by lawn irrigation; and, WHEREAS, during peak demand periods, the municipal wells run for excessive times which increases wear and tear on the wells and reduces their ability to recharge; and, WHEREAS, during sustained peak demand periods, the elevated water towers can be drawn down sufficiently to reduce the Fire Department’s ability to fight fires and the City’s ability to provide safe drinking water; and, WHEREAS, construction is underway on new Well #9, which is anticipated to be completed in early 2028; and, WHEREAS, on March 3, 2026, the City of Menomonie Common Council adopted Alternate Side Lawn Irrigation Restrictions but recent weather, including high temperatures at or above 80 degrees every day since June 26, 2026 and very little rain, has increased irrigation demands beyond the municipal water system’s capacity; and forecast weather, including high temperatures at or above 80 degrees for the next two weeks and very little rain, will only exacerbate the situation; and, WHEREAS, Mayor Crowe issued a Mayoral Executive Order on Wednesday July 15, 2026 which declared a full lawn irrigation ban until August 1, 2026; and, NOW, THEREFORE, BE IT RESOLVED, that the Common Council does hereby affirm the full lawn irrigation ban until August 1, 2026. Adopted this _____ day of __________, 2026. _________________________ Matthew Crowe, Mayor _________________________ Attest: Catherine Martin, City Clerk MEMORANDUM Eric M. Atkinson, Administrator atkinsone@menomonie-wi.gov 715-232-2221 Ext. 1001 Page 1 of 1 TO: Common Council FROM: Eric Atkinson, Administrator SUBJECT: Proposed Ordinance 2026-11 (Creation of Council Vice President) DATE: July 14, 2026 ATTACHMENTS: Proposed Ordinance 2026-11 At the request of Mayor Matthew Crowe, City staff propose Ordinance 2026 -11, which amends p o r ti o n s o f T i t l e 1 , C h a p t e r 6 o f t h e C i t y C o d e t o c r e a t e t h e r o l e o f C o m m o n C o u n c i l V i c e President. The role would be selected during the first meeting of the new Co mmon Council on the third Tuesday of April. The role will serve as Mayor during Common Council meetings when the Mayor and President are absent. Mayor Crowe, Administrator Atkinson, and Attorney Ludeman will be present at the Council meeting to answer questions regarding the Vice President's role. If the Council supports this ordinance, the appropriate action is the following: Introduce Proposed Ordinance 2026-11, An Ordinance Amending Portions of Title 1 Chapter 6 of the City Code to Create the Role of Common Council Vice President. (no vote) Motion to Waive the First Reading of Proposed Ordinance 2026- 11, An Ordinance Amending P o r ti o n s o f T i t l e 1 C h a p t e r 6 o f t h e C i t y C o d e t o C r e a t e t h e R o l e o f C o m m o n C o u n c i l V i c e President. (simple majority vote) Motion to Waive the Second Reading of Proposed Ordinance 2026- 11, An Ordinance Amending P o r ti o n s o f T i t l e 1 C h a p t e r 6 o f t h e C i t y C o d e t o C r e a t e t h e R o l e o f C o m m o n C o u n c i l V i c e President. (simple majority vote) Motion to Adopt Ordinance 2026-11, An Ordinance Amending Portions of Title 1 Chapter 6 of the City Code to Create the Role of Common Council Vice President. (roll call vote) ORDINANCE 2026-11 OF THE ORDINANCES FOR THE CITY OF MENOMONIE FOR 2026. An ordinance amending portions of Title 1 Chapter 6 of the City Code to create the role of Common Council Vice President. THE COMMON COUNCIL OF THE CITY OF MENOMONIE DO ORDAIN AS FOLLOWS: Section 1. Section 1-6-1 D. of the City Code is hereby amended in its entirety to read as follows: D. First Meeting After Election: Following a regular city election, the new common council shall first meet on the third Tuesday of April at the common council chambers in the city hall, at seven o'clock (7:00) P.M., at which meeting it shall choose from its members a president and vice president. Section 2. Section 1 -6-2 C. of the City Code is hereby amended in its entirety to read as follows: C. Acting Mayor: If the mayor is absent at the designated time of any meeting, the president of the common council shall preside. If both the mayor and president of the common council are absent at the designated time of any meeting, the vice president of the common council shall preside. Section 3. This ordinance shall take effect upon the date of publication as provided in Section 62.11(4)(a), Wisconsin Statutes. INTRODUCED______________________ APPROVED THIS ______DAY FIRST READING____________________ OF __________________, 2026 SECOND READING__________________ __________________________ MAYOR, MATTHEW CROWE PASSED____________________________ PUBLISHED________________________ SUBMITTED BY: ATTEST____________________________ _________________________ CITY CLERK, CATHERINE MARTIN ALDERPERSON 800 Wilson Ave Menomonie, WI 54751 715-232-2221 Page 3 of 5 Special Event Application Instructions: Complete all questions, attach any necessary permits and documentation, including a site plan to support your application, and return them to the City of Menomonie Clerk’s Office or email clerk@menomonie-wi.gov. Please submit this application at least 60 days prior to the event. Event Organizer’s Name: _____________________________________________________________ Event Organizer’s Address: ____________________________________________________________ Event Organizer’s Phone: ________________________ Email: ___________________________ Primary Point of Contact for the Event (if different from Event Organizer): Name: ____________________________________________________________________________ Phone: ________________________ Email: ________________________________________ Are you representing an organization sponsoring the event? Y es No (If yes, fill out the organization information below.) Organization Name: _________________________________________________________________ Organization’s Address: ______________________________________________________________ Organization’s Phone: ________________________ Email: ___________________________ Is the organization a non-profit? Y es No Purpose of Event: ___________________________________________________________________ Type of Event: ________________________ Class 1 Class 2 Class 3 Name of Event: _____________________________________________________________________ Location of Event: _________________________ Date of Event: _________ Rain Date: _________ Event Setup Time Start: _________________ Event Cleanup Finish Time: ______________________ Total Time on Site: ___________________________________ (Include set-up and clean-up time) Total Number of Anticipated Attendees: __________________ (Include event organizers, staff, volunteers, and spectators) Do you need support or resources from the City? Y es No (Ex. requesting road closures, police support, etc.) If yes, please explain and attach additional sheets if necessary: ______________________________ Menomonie Police Department 615 Stokke Parkway, Suite G200 mpdstaff@menomonie-wi.gov Matt Benrud, Zaria Whitacre, and Jenn Tack 715-232-2198 mpdstaff@menomonie-wi.gov See Above For community to connect with local police, firefighters, city and county staff in a family friendly atmosphere. Free Community Event National Night Out 2026 Wilson Park 8/4/26 N/A 12:30 PM 8:00 PM 7.5 hours 1,000+ 800 Wilson Ave Menomonie, WI 54751 715-232-2221 Page 4 of 5 Special Event Application Continued 1. What provisions are being made for traffic and parking? (Please note traffic flow and parking sites on your site plan. Attach additional documents if necessary.) 2. What provisions are being made for crowd control and security? (Attach additional documents if necessary.) 3. What provisions are being made for First Aid and Fire Emergency? (Please show locations of emergency services on your site plan.) 4. What provisions are being made for additional restrooms and porta-potty facilities? (Please show locations of restrooms on your site plan.) 5. What provisions are being made for the collection and removal of litter and recycling generated by the event? (Please show locations of garbage/recycling receptacles or dumpsters on your site plan.) 6. Will vendors, information tables, or volunteer groups be part of your event? No Yes If yes, applicants should attach a sheet with the names of vendors, volunteer groups, etc. This is needed in case specialized permits are required (Ex. Food Truck License, etc.) Please see attached, 'National Night Out Special Event Permit August 4, 2026 Map' to view traffic flow, parking, and barricades. Street parking is available adjacent to the event and traffic will largely not be impacted. Event activities will be spaced out and many police officers and first responders will be present. Larger vehicles will be placed next to barricades to prevent vehicles from entering the space. Many first responders (including Police, Fire, and EMS) will be onsite and able to assist with any emergencies. Restrooms are available at the bandshell and portable bathrooms will be placed in the same location for the large attendance. Garbage receptacles will be requested from the CoM to collect waste. We will coordinate disposal with the appropriate parties. All food trucks are licsensed and this has been verified by the City Clerk's office. Vendors and volunteer groups will be local non-profits and organizations under the Wilson Park pavilion. 800 Wilson Ave Menomonie, WI 54751 715-232-2221 Page 5 of 5 Special Event Application Continued In order for your Special Event application to be authorized, a Certificate of Insurance of Surety Bond Information will need to be secured prior to the start date of the event. If you have this at the time of applying, please attach to this application. Th e applicant is responsible for obtaining any additional permits required by the municipality in conjunction with this event. Attached to this application include frequently utilized permitting documentation, but further contact with other departments may be needed. Approved permits must be included with this application for special events, or this special event application will be denied. Below, check all that apply and review contact information. Permitting Park s Department: 715-232-1664 Shelter Reservation Form City Clerk: 715-232-2221 Ext. 1006 Sound Amplification Permit AB-220 Temp Beer License Application (Picnic License) Mobile Food Establishment License Application Du nn County Health Department: 715-232-2388 Temporary Food Permit Fire Department Permits: 715-232-2414 Fireworks/Pyrotechnics Grills/Open Burning Tents (900 sq. ft. or greater or anything less with sides requires permitting) Additional Contacts Pu blic Works Director David Schofield, 715-232-2221 Ext. 1020 Bui lding Inspection/Zoning Department, 715-232-2221 Ext. 1010 Men omonie Police Department Office, 715-232-2198 By signing this application, the applicant acknowledges that the issuance of a special event permit does not obligate or require the City of Menomonie to provide City services, equipment, or personnel in support of this event. Signature: ______________________________________________________________ Print Name: _____________________________ Date: ________________________ Zaria Whitacre, Jenn Tack, Matt Benrud 7/14/26 Equipment Equipment E-40' B A C 9th Street E 8th Street E 7th Street E 6th Street E Main Street Wilson Avenue 9th Avenue Activities: Community Organization Booths Ludington Guard Band Concert Pie & Ice Cream Social Children's Activities Food Trucks Equipment Displays ("Touch-A-Squad") National Night Out Special Event Permit August 4, 2026 B A C D E Equipment v2 7/13/26 Crescent Street D E-70' E-140' Bathrooms Equipment Equipment Portable Bathrooms 2026 Claims Description Total Invoice Amt Overdrawn BAYSIDE PRINTING LLC SOLID WASTE & RECYCLING: OTHER OUTSIDE SERV $683.57 $85.45 MENOMONIE HARDWARE (ACE) IT: OFFICE SUPPLIES $11.58 $11.58 MONARCH PAVING AIRPORT: MATERIALS/SUPPLIES $8,564.60 $5,902.35 PRIMADATA LLC WATER UTILITY: POSTAGE $2,654.80 $151.70 US POSTAL SERVICE MAYOR/WATER UTILITY/ENGINEER :POSTAGE $1,444.63 $71.27 WI DEPT OF JUSTICE POLICE: CRIMINAL HISTORY CHECK $217.00 $217.00 Total $13,576.18 $6,439.35 Parking Utility Claims 2026 Description Total Invoice CLANCY SYSTEMS INTERNATIONAL OPER. SUP. & EXP. $350.00 $350.00 IPS GROUP COMPUTER/SOFTWARE EXPENSE $693.45 $693.45 Total $1,043.45 $1,043.45 DATE LIST PROVIDED: **REVISED - DATE: JULY 20, 2026 COUNCIL CLAIMS Thursday, July 16, 2026 CITY OF MENOMONIE COUNCIL MEETING LICENSES – July 20, 2026 LICENSE YEAR – 2026-2027 (expires June 30, 2027) TEMPORARY CLASS “B” BEER LICENSE: • St. Joseph Church – 910 Wilson Ave St. Joseph Parish Fall Festival – 09/20/2026 7/14/26 CITY OF MENOMONIE COUNCIL MEETING LICENSES – July 20, 2026 RENEWALS FOR LICENSE YEAR – 2026-2027 (expires June 30, 2027) “CLASS B” LIQUOR & CLASS “B” BEER: 6th Avenue Cidery, LLC (120 6th Ave W) MASSAGE THERAPY FACILITY: Shi Gang (Deepland LLC, dba Angel Massage Spa, formerly Oriental Massage & Foot Spa, 1700 Tainter St., Suite D) 7/14/26