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Village of Fall Creek Public Hearing & Regular Board Meeting Minutes 8/12/2019 Page 1 of 3 1. Call to Order: 6:00 p.m., Village Hall Meeting Room, 122 E. Lincoln Ave., Fall Creek 2. Pledge to Flag 3. Roll Call: Members Present: Village President Chester Goodman, Trustees Joyce Aldrich, Tim Raap, Karen Strasburg, Dane Zook. Members Arriving Later: Trustees: Bob Jenkins, Matt Mattoon (via telephone). Staff Present: Police Chief Chad Dachel, Public Works Director Bryan Kaatz, Clerk-Treasurer Renee Roemhild. Also Present: Village Engineers Mark Davy & Jim Maloney, 14 citizens. 4. Certify Open Meeting Law Requirements Have Been Met: A notice of the meeting and an agenda was posted in the three public places and local newspapers were notified. The public hearing was also published in the newspaper. 5. Adopt Agenda: ▪ MOTION (Strasburg/Aldrich) to adopt the agenda as printed. PASSED, without negative vote. 6. Public Hearing re: Special Assessments for McKinley Avenue Project: President Chester Goodman stated the purpose of the hearing was to answer questions and hear complaints regarding the project and assessments. He reviewed the project, stating it will be replacing old sanitary sewer main, sewer laterals, watermain and water services. The street and sidewalks will then be replaced. The street width will be reduced to 37 ft wide, a standard width for residential streets. The existing street is wider than necessary and reducing the width will add green space and slow traffic. There will still be room for on-street parking on both sides. The underground work will be constructed this fall and the street completed to a gravel surface before winter. Next spring, after the street has settled, the curb & gutter, sidewalks and paving will be done. There will be some inconvenience for residents with the temporary surface over winter. President Goodman also stated the bid prices came in better than estimated and the project costs are less than originally considered when drafting the assessments. In addition, the Village Board researched costs and concluded that the Village share should be increased, reducing the share for the property owners along the project. This was done to keep assessments comparable to past practice. Several property owners asked questions regarding property owner financing options, the timing of the project, the warranty of the road, seeding of the lawn in the boulevard, access restrictions to the homes, options for mailboxes, availability of water service during construction, dust control, etc. 7. Close Public Hearing and Village Board Discussion on Input Received: President Goodman closed the public hearing at 6:20 p.m. Trustee Bob Jenkins arrived at 6:20 p.m. 8. Consider Award of Contract for McKinley Avenue Project: ▪ MOTION (Strasburg/Aldrich) to award the contract for McKinley Avenue Project to A-1 Excavating, Inc. in the amount of $663,937. Award is contingent upon adoption of the Assessment Final Resolution and Rural Development concurrence. PASSED, roll call vote: Goodman-yes, Jenkins-yes, Raap-yes, Strasburg-yes, Zook-yes, Aldrich-yes. Village of Fall Creek Minutes of Public Hearing & Regular Village Board Meeting August 12, 2019 Village of Fall Creek Public Hearing & Regular Board Meeting Minutes 8/12/2019 Page 2 of 3 9. Consider Final Resolution Authorizing Public Improvements and Levying Special Assessments Against Benefitted Property in the Village of Fall Creek for the 2019 McKinley Avenue Project: ▪ MOTION (Zook/Raap) to adopt RESOLUTION #2019-0812A as stated above. PASSED, roll call vote: Jenkins-yes, Raap-yes, Strasburg-yes, Zook-yes, Aldrich-yes, Goodman- yes. 10. Act on Minutes: ▪ MOTION (Zook/Aldrich) to approve the 6/4/19 Parks & Rec Committee, 7/8/19 Regular Village Board, 7/15/19 Plan Commission, 7/15/19 Special Village Board, 7/16/19 Public Works & Streets/Sidewalk Committee, 7/17/19 Public Safety Committee, 8/6/19 Special Village Board, 8/8/19 Special Village Board meeting minutes. PASSED, without negative vote. Trustee Matt Mattoon arrived via telephone at 6:30 p.m. 11. Citizen Input: None. 12. Correspondence: Notice from Packerland Broadband that they have changed their name to Astrea. 13. Budget Comparison Report/Financial Considerations: ▪ MOTION (Zook/Mattoon) to approve the 7/31/19 Budget Comparison Report and the Clerk-Treasurer’s monthly report. PASSED, roll call vote: Raap-yes, Strasburg-yes, Zook-yes, Aldrich-yes, Goodman-yes, Jenkins-yes, Mattoon-yes. 14. Consider Bills: ▪ MOTION (Mattoon/Zook) to accept the Check Register Report for payment of bills #24927-25002, CC19033-19046, V19187-190224. PASSED, roll call vote: Strasburg- yes, Zook-yes, Aldrich-yes, Goodman-yes, Jenkins-yes, Mattoon-yes, Raap-yes. 15. Scheduled Speakers/Issues of Interest: None. 16. Police Department A. Monthly Report: Police Chief Chad Dachel presented the monthly report of cases/calls for service. B. Consider Bartender Operator License Applications: ▪ MOTION (Jenkins/Raap) granting a bartender operator license for the remainder of the 2019/2020 license year to Theresa McConville. PASSED, without negative vote. 17. Public Works Department A. Monthly Report: Public Works Director Bryan Kaatz gave his monthly report on various matters concerning the public works and utility departments. B. Consider Well #3 & #4 Project, Including Contractor’s Pay Requests & Certificate of Substantial Completion: ▪ MOTION (Jenkins/Aldrich) approving Winona Mechanical’s contractor pay request #1 (Final) in the amount of $37,941.91. PASSED, roll call vote: Zook-yes, Aldrich- yes, Goodman-yes, Jenkins-yes, Mattoon-yes, Raap-yes, Strasburg-yes. ▪ MOTION (Strasburg/Mattoon) accepting the certificate of substantial completion for Winona Mechanical. PASSED, without negative vote. C. Consider Rural Development Projects: Repainting Water Tower: ▪ MOTION (Jenkins/Aldrich) to repaint the water tower, leaving the final design up to the discretion of Public Works Director Kaatz. PASSED, without negative vote. D. Consider Cross-Connection Control Program: PWD Kaatz presented a proposal from Hydro Corp to extend the cross-connection control program to businesses. Although, it is not required of the municipality to set this up, he questioned if it was something the Board wanted. As the program was quite expensive, Kaatz stated businesses could contract with local plumbers. No action taken. 18. Committee Related A. Community & Economic Development Village of Fall Creek Public Hearing & Regular Board Meeting Minutes 8/12/2019 Page 3 of 3 a. Village Contact Info for Research Purposes: Committee Chairperson Dane Zook presented contact information for area municipalities. b. Email Info for Promotions to Realtor-Developers-Economic Development Counsel: Zook reported the letter that has been written in the past to promote the Village will now be emailed more frequently to realtors and developers. B. Finance & Personnel: Committee Chairperson Chester Goodman reported on contact with Eau Claire County regarding “100% renewable resources by 2050”. More information to follow at a later date. C. Parks & Recreation: No report. D. Public Property & Health: No report. E. Public Safety: No report. F. Public Works & Streets/Sidewalks: No report. 19. General Business A. Consider Fire Department Request for Old Weather Siren: President Goodman read a request from Fire Chief Jamie Kaeding asking the board to consider donating the abandoned weather siren that was removed from Well #2 to the fire department. They would like to display it in the fire hall as part of the history of the department. ▪ MOTION (Mattoon/Strasburg) granting abandoned weather siren to the Fall Creek Area Fire District. PASSED, without negative vote. B. Consider Requests for Hall Rental Fee Waivers: ▪ MOTION (Aldrich/Mattoon) to deny requests from Becky Hager and Kris Shellenbarger for waiver of hall rental fees. PASSED, without negative vote. C. Consider 1st Reading Ordinance Amendments to Public Improvement Ordinance §206-7.: ▪ MOTION (Mattoon/Aldrich) to hold the first reading of above ordinance, clarifying the Village Board’s power to deviate from cost-sharing standards. PASSED, without negative vote. 20. Adjourn: ▪ MOTION (Jenkins/Raap) @ 7:34 p.m. PASSED, without negative vote. Renee Roemhild, Clerk-Treasurer