View Minutes

Village of Fall Creek Special Village Board Meeting Minutes 12/10/19 Page 1 of 2 1. Call to Order: 6:00 p.m., Village Hall Meeting Room, 122 E. Lincoln Ave., Fall Creek 2. Pledge to Flag 3. Roll Call: Members Present: Village President Chester Goodman, Trustees Joyce Aldrich, Bob Jenkins, Matt Mattoon, Karen Strasburg, Dane Zook. Members Absent: Trustee Tim Raap. Also Present: Village Engineers Mark Davy and Shawn Welte, 2 citizens. 4. Certify Open Meeting Law Requirements Have Been Met: A notice of the meeting and an agenda was posted in the three public places and local newspapers were notified. 5. Adopt Agenda: ▪ MOTION (Mattoon/Zook) to adopt the agenda as printed. PASSED, without negative vote. 6. Consider Award of Contract for RD Project - Water Tower Painting: Engineer Mark Davy stated this is the second project included in the 2019/2020 Rural Development funding. There were nine bidders from all over the nation. That is normal for a project of this type, but the bids came in very competitive. The low bidder, Viking Industrial Painting out of Omaha, NE, was approximately $40,000 below the original estimate so there may be budget dollars available to purchase items off the “wish list” filed with RD. Total estimated project cost with engineering, legal, and contingency is $290,430. Substantial completion is scheduled for October 15, 2020. The contractor is allowed a larger window of time to assist them with scheduling their projects. Once they get on site, they will finish within 60 days. Discussion took place on the paint process. The bid specs listed paint manufacturers that were allowed to ensure the quality of paint. Requirements regarding surface prep performance standards were listed as well. Interior paint will last 25 years, exterior 15+ years. President Goodman directed the Village Engineer to inform the surrounding agriculture people of the steps and process, so they are aware. It is a non-toxic paint. ▪ MOTION (Jenkins/Zook) to tentatively award the elevated storage tank repainting project to Viking Industrial Painting in the amount of $215,500. The award is contingent upon Rural Development concurrence. PASSED, roll call vote: Goodman-yes, Jenkins-yes, Mattoon-yes, Strasburg-yes, Zook-yes, Aldrich-yes. 7. Consider Award of Contract for RD Project - Klingbeil Lift Station: Engineer Mark Davy reported on receiving four bids, with the low bidder being Winona Mechanical out of Winona, MN. Bids came in higher than estimated; low bid about $10,000 higher than budgeted. Total estimated project cost with engineering, legal, and contingency is $162,110. Substantial completion is set for August 30, 2020. A lift station is a pretty complex piece of equipment, so order time is a factor in the scheduling. Davy Engineering will not allow the contractor to start work until all equipment is delivered on site. Construction usually takes 10 days-2 weeks. The contractor is required to provide a bypass method while the current unit is down. They must also have a backup on site, in case of a failure. Davy reported since this makes the RD sewer portion slightly over budget, they will be requesting partial reallocation of funds between projects. They are hopeful RD will be in agreement. ▪ MOTION (Jenkins/Mattoon) to tentatively award the project to Winona Mechanical at a cost of $114,000. The award is contingent upon Rural Development concurrence. Village of Fall Creek Minutes of Special Village Board Meeting December 10, 2019 Village of Fall Creek Special Village Board Meeting Minutes 12/10/19 Page 2 of 2 PASSED, roll call vote: Jenkins-yes, Mattoon-yes, Strasburg-yes, Zook-yes, Aldrich-yes, Goodman-yes. 8. Consider Appointment of Election Officials: President Goodman appointed the following election officials for the 2020/2021 election cycle. Republican: James Kaatz, Carlton Kangas, Deb Mischke, Betty Walter. Democrat: Jane Borofka, Terry Fellenz, Darlene Henrichs, Shirley Rovang, Thelma Schilling. ▪ MOTION (Jenkins/Mattoon) confirming the appointments as listed. PASSED, without negative vote. 9. Consider Employee Wages for 2020: ▪ MOTION (Mattoon/Strasburg) granting raises as outlined in the 2020 budget: 2% step raise for Officer Tyler Geske and $1.00/hr raise for election poll workers. Increases to take effect on the first paycheck issued in the new year. The library board determines raises for library employees. PASSED, roll call vote: Mattoon-yes, Strasburg-yes, Zook- yes, Aldrich-yes, Goodman-yes, Jenkins-yes. 10. Consider Contract with Eau Claire County for Temporary Building Inspection Services: ▪ MOTION (Mattoon/Zook) to contract with Eau Claire County for temporary building inspection services, including authorization for President Goodman to sign the contract at his discretion. PASSED, roll call vote: Strasburg-yes, Zook-yes, Aldrich-yes, Goodman- yes, Jenkins-yes, Mattoon-yes. 11. Adjourn: ▪ MOTION (Jenkins/Mattoon) @ 6:36 p.m. PASSED, without negative vote. Renee Roemhild, Clerk-Treasurer