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Village of Fall Creek Special Board Meeting Minutes 8/19/2020 Page 1 of 2 1. Call to Order: 5:19 p.m., virtual meeting at Zoom.us & physical meeting at Village Hall Meeting Room, 122 E. Lincoln Ave., Fall Creek. 2. Roll Call: Members Present: President Tim Raap, Trustees Sheena Kaatz, Matt Mattoon, Karen Strasburg. Members Absent: Trustees Joyce Aldrich, Kelli Corbin, Bob Jenkins. Staff Present: Administrator/Public Works Director Jared McKee, Clerk-Treasurer Renee Roemhild. Also Present: 4 citizens. Those noted in attendance include those attending via the virtual meeting. 3. Certify Open Meeting Law Requirements Have Been Met: A notice of the meeting and an agenda (including instructions if wishing to attend the virtual meeting) was posted in the three public places and local newspapers were notified. 4. Adopt Agenda:  MOTION (Mattoon/Kaatz) to adopt the agenda as printed. PASSED, without negative vote. 5. Consider Kopplin Road, Including Bids and Award of Kopplin Road Project: Village President Tim Raap and Administrator/Public Works Director Jared McKee reviewed the project being done in conjunction with the Town of Lincoln, as the ownership of a section of Kopplin Road is split down the middle and explained that action on the below two agenda items will be combined as they are related. A. Portion of East/West Road That’s Shared with Town of Lincoln-Consider Resurfacing B. Portion of North/South Road Owned by Town of Lincoln-Consider Damage  MOTION (Raap/Strasburg) to award the reconstruction of the East/West section of the Village-owned portion of Kopplin road to Monarch Paving in the amount of $18,802.47, contingent upon concurring award from the Town of Lincoln for their portion of Kopplin Road. PASSED, roll call vote: Kaatz-yes, Mattoon-yes, Raap-yes, Strasburg-yes.  MOTION (Raap/Mattoon) to rescind the motion made on 8/5/20 authorizing up to $3,800 for culvert work on Kopplin Road. PASSED, roll call vote: Mattoon-yes, Raap-yes, Strasburg-yes, Kaatz-yes.  MOTION (Raap/Strasburg) to work with neighboring municipality Town of Lincoln on grinding, grading, and culvert work for the East/West section of Kopplin Road and to reimburse the Town of Lincoln for damage caused on their North/South section of road, providing they provide the Village with an itemized invoice. Total amount authorized for Village to pay Town of Lincoln for the above is $7500. PASSED, roll call vote: Raap-yes, Strasburg-yes, Kaatz-yes, Mattoon-yes. 6. Consider Bids and Award of Keller Park Parking Lot Paving Project: McKee reported on the bids received. The bid comparison was fairly straight forward other than the base added. Monarch’s original bid included 2˝of subbase, where as Senn’s included only 1˝. When the quantities were adjusted, Monarch was the low bid.  MOTION (Strasburg/Kaatz) awarding the Keller Park parking lot paving project to Monarch Paving in the amount of $79,577.79. PASSED, roll call vote: Strasburg-yes, Kaatz-yes, Mattoon-yes, Raap-yes. 7. Consider State Trust Fund Loan Applications and Resolution Pertaining to Borrowing $650,000 for Raether Property: Land Purchase and Ancillary Costs for the Purpose of Future Residential Development: Village of Fall Creek Minutes of Special Village Board Meeting August 19, 2020 Village of Fall Creek Special Board Meeting Minutes 8/19/2020 Page 2 of 2  MOTION (Mattoon/Strasburg) to adopt RESOLUTION #2020-0819A regarding borrowing $650,000 for land purchase and ancillary costs for the purpose of future residential development. PASSED, roll call vote: Kaatz-yes, Mattoon-yes, Raap-yes, Strasburg-yes. 8. Consider RD Projects (McKinley, Klingbeil Lift Station, Painting Water Tower, Randall Ave. Project), Including Change Order: McKee reported on the expected amount of remaining budget for the Rural Development projects, as well as possible uses for that money, reminding the Board that the dollars remaining are all grant dollars as RD’s financing package requires loan dollars be spent first.  MOTION (Raap/Mattoon) to rescind the motion from 8/10/20 approving a change order for A-1 Excavating for water looping on Randall Road to allow for time to evaluate the best use of the additional remaining funds in case the project will be further modified. PASSED, roll call vote: Mattoon-yes, Raap-yes, Strasburg-yes, Kaatz-yes.  MOTION (Raap/Strasburg) based on the Administrator’s recommendation, to proceed with DNR approval for Sewer on Randall Road and to bundle the projects together to the best advantage of the Village. PASSED, without negative vote. 9. Adjourn:  MOTION (Raap/Strasburg) @ 6:14 p.m. PASSED without negative vote. Renee Roemhild, Clerk-Treasurer