Town Board Meeting — Minutes

1 TOWN OF PLEASANT VALLEY January 9, 2023 TOWN BOARD MEETING CALL THE MEETING TO ORDER Chairman Dan Hanson called a Town Board Meeting of the Town of Pleasant Valley to order on Monday, January 9, 2023, in the Pleasant Valley Town Hall in Cleghorn at 7:00 p.m. PLEDGE OF ALLEGIANCE Chairman Hanson called for the honoring of the flag with the Pledge of Allegiance. INTRODUCTION OF TOWN OFFICIALS Board members present: Chairman Dan Hanson, Supervisor Dan Green, and Supervisor Doug Nelson. Staff members present: Jen Meyer, Clerk/Treasurer and Hwy Patrolman, Jeff Meyer. PROCEDURES Motion (Nelson/Green) to dispense with the reading of the December 12, 2022 and Jan 5, 2023 Town Board Meeting minutes. Chairman announced the ayes carry 3-0 and the motion is carried. Motion (Nelson/Green) to approve the Treasurers report for the month of December 2022 as presented and printed. Chairman announced the ayes carry 3-0 and the motion is carried. LETTERS & REPORTS Town Chairman -Representatives from Highclere shared the proposed plans for a subdivision off of HH/Hemlock Rd. The lots are all over 5 acres. The preliminary plat will be presented at the February 13th Town Board meeting for board review and possible approval. -A meeting was held with representatives from Altoona, Fall Creek, Mayo Clinic Ambulance and the five TFD towns to discuss the future of EMS services. The City of Eau Claire has also requested a meeting with the same group in the near future. -Russ from Cedar Corp reviewed the LRIP Cedar Rd documents. They will go out for bid in a few weeks with bid opening in March. Town Supervisors -none Town Highway Supervisor -There has been a lot of plowing this past month. -Truck 12 received damages and is at Northwest Trucks for repair work. An insurance claim has been filed. -The new plow truck is being assembled at Universal. Town Clerk/Treasurer -Names were drawn for name placement on the Spring Election ballots. Doug will be listed first with Dan Green being listed second. -The Plan Commission will meet on March 7th at 11am to review and recommend the Comprehensive Plan and Tollefson Rd vacation to the Town Board. -GFL has been providing very poor service to the residents in Pleasant Valley. Licensing expires in June 2023 and services will be reviewed at that time. Jen will send a letter to GFL. -letters have been sent to two residents placing snow in the traveled portion of the roadway Park Committee/Lions Club/TFD -none January 9, 2023 meeting minutes con’t 2 CITIZEN INPUT -none COMPLAINTS -none OLD BUSINESS Resolution to Abandon Portions of Tollefson Rd A formal request to vacate a portion of Tollefson Road has been received. Motion (Green/Nelson) to remove the agenda item from the table and review during new business agenda items. Chairman announced the ayes carry 3-0 and the motion is carried. NEW BUSINESS Resolution to Abandon Portions of Tollefson Rd - Resolution No. 23-16-04 A request and documentation has been received from Mark Erickson of Everyday Surveying and Engineering, representing property owners Michael and Maureen Domanico. The request is to vacate the last +/- 600 ft of Tollefson Rd as it divides a parcel of record in their ownership. Everyday Surveying will take care of the notices and documentation. A cul-de-sac will be created for the plow trucks to turn around in just west of the Tollefson property line. The Plan Commission will review for recommendation on March 7th at 11am with a public hearing on March 13th. Motion (Green/Nelson) to approve Resolution No 23-16-04 which begins the process of vacating said portion of Tollefson Rd. Chairman announced the ayes carry 3-0 and the motion is carried. Budget Amendment – Resolution No. 22-16-27 A final resolution amending the 2022 budget was presented. Motion(Nelson/Green) to approve Resolution No. 22-16-27 Chairman announced the ayes carry 3-0 and the motion is carried. Budget Amendment – Resolution No. 23-16-01 A resolution amending the 2023 budget was presented. Motion(Nelson/Green) to approve Resolution No. 23-16-01 Chairman announced the ayes carry 3-0 and the motion is carried. 2023 Park Committee – Resolution No. 23-16-02 The 2023 park committee member list was presented to the board. Motion (Green/Nelson) to approve Resolution No. 23-16-02 Chairman announced the ayes carry 3-0 and the motion is adopted. 2023 Historical Committee – Resolution No. 23-16-03 The 2023 historical committee member list was presented to the board. Motion (Nelson/Green) to approve Resolution No. 23-16-03 Chairman announced the ayes carry 3-0 and the motion is adopted Review Mailbox Policy The Town currently reimbursed property owners $25 for damage caused by the plow trucks. The County and the Town of Union do not reimburse anything. Washington reimburses $25. The policy will remain the same for the Town of Pleasant Valley. January 9, 2023 meeting minutes con’t 3 Review Rural Mutual Policy Jen has been in communication with Rural Mutual reviewing our policy. A few adjustments have been made regarding personal property and equipment values. After discussion, the Town will change equipment coverage to “agreed value” and add an umbrella policy of $5 million. 2023 Budget Review The budget as of January 9, 2023 was presented and reviewed. REVIEW/APPROVE ORDERS The bills /orders for the month of December 2022 and the alternative of claims paid report were presented by the clerk and approved by the town board for payment. ADJOURNMENT Motion (Green/Nelson) to move this meeting is adjourned. Chairman announced the ayes carry 3-0 and the motion is adopted. Adjourned at 8:20pm Respectfully submitted, Posted at town hall 2-9-2023 Jen Meyer, Clerk / Treasurer Placed on Website 2-9-2023