Standing Committee — Minutes

SEVENMILECREEKLANDFILLSTANDINGCOMMITTEEMEETINGMINUTESDECEMBER7, 2023 MembersPresent: JessicaJanssen, KathyCampbell, JonJohnson, RichardArnold, MattSteinbachMembersAbsent: JoeKnight, LaneBergOthersPresent: MarkVinall, JohnBlackmon, Phil SchumackerCall toOrder: Meetingcalledtoorder at 1:15p.m. at theSeymour TownHall byJessicaJanssen, Townof Seymour Chair andCommitteeChairApproval of theMinutes: MotionbyMatt SteinbachandsecondedbyJonJohnsontoapprovetheminutesof August 24, 2023. Motionapprovedunanimously.PublicComments: NoneLandfill DataPresentationandSummary:MarkVinall providedcopiesof the“IncreasePenaltyRider”, datedDecember 15, 2022intheamount of $10,087,916.93byEvergreenNational IndemnityCompany, assurety, onbehalf ofSevenMileCreekLandfill, LLCascurrent principal andtheWDNRasObligeefor thecontinuityfor long-termcareperformance. Thisfinancial instrument isrequiredbytheWDNRtoensurethat landfillsareclosedproperly, sufficient fundsareavailabletocover closurecosts, “worstcasescenarios” andmaintainlong-termcareafter closurefor at least 40yearsbasedonthePlanof Operations. Thebondamount woulddecreasebasedonthenumber of yearsremaininginthe40year term. ● Marknotedthat therewaslesswastecollectedinQ3thanQ2; however, Q4collectionislookingstrong.● Leachateisbeingsent toMenomonie, ChippewaFallsandMedford.● CrewchecksthefencesalongtheWelchandOlinger propertylinesweeklyfor litter.● A10foot fencewill beinstalledontheeast perimeter tocatchwindblowndebris.Neighborsalongthat perimeter wereinformedbyJohn.● Newgasheader will beinstalledtoconnect totheraincap. Johnsaidit shouldn’t causeodor. Therewasadiscussionof odor anddust complaints, record-keepingandthelandfill’sresponse.TheDNRPlanof Operationoutlinestheresponsibilitiesof thelandfill operator intheevent thereareodor or dust control issues. Duetotheconstructionof thenewcell, therewasanincreaseinthedust andodorsinthesummer andfall. Oneneighbor statedthat shehasnoticedodorsonaregular basis. Johnhadsent out anotificationletter totheneighborsonSeptember 29, 2023toinformthemof dust control measuresandadditional on-sitetrafficthat mayoccur untilNovember 15. It wassuggestedthat hecontinuetosendnotificationstopreparetheneighborsfor upcomingodorsor other concerns, gather informationabout scentometers, andutilizeneutral odor suppressantswhendetected. Matt suggestedaskingneighborsfor their emailaddresstosupplythenotificationsinatimely, efficient way.DiscussionandActionItems: Phil Schumacher providedasummaryof Quarter 3Operationsat theLandfill: ● WasteisbeingcollectedinPhase12A, 12Band13A. Constructionandadditionof theclayliner for 14Ahasbeeninstalled. Drainagerock, pumpvault andleachatelinesinstallationisscheduledtobecompletedbyJanuary.● New100,000gallonleachatetankandcontainment wall hasbeenconstructedandtheleaktest hastobecompletedbeforethetankcancollect leachate.● Theraincaphasbeenpatched.● Thecompost sectioncollectedleavesfromfall cleanup.● Theamount of leachatehauledoff-sitedecreasedto28,700gallonsper day.● Theaveragewastecollectedisapproximately1600tonsdaily.Other Business/AgendaItemsfor Next Meeting:● Jessicareportedthat theRegister of Deedsofficehastaggedthepropertieslocatedintheone-mileradiusof thelandfill that areeligiblefor thesociological payment. Newownersof thesepropertieswill beflagged. Thiswouldenablethecommitteetocomparethelist yearlytodeterminethechangesinownership. It will beverytimeconsumingtoidentifyandflageachparcel for RODpersonnel, soeligibilityfor thepayment wouldbepickedupduringatitlesearchandproratedontheRealtor’sclosingstatement. Thecountywill decidehow/whentheywill accomplishthistask.● Aquestioncameupabout whether thereisacut-off datebywhichanewowner wouldbeeligiblefor thesociological payment. Thecontract doesnot mentionanyparticulardate. Johnwill askGFL’sattorneyif thereisafixeddate.● Jessicawill sendthePropertyPlanletter toJohnfor GFL’sattorneytoapprove.● Richardaskedif 7MileCreekistestedbyGFLfor PFOs. Marksaidthecreekistestedtwiceayear, but not for PFOs.● Jessicawill contact aWDNRrepresentativetodiscussfinancial disclosureprotectionsattheFebruarymeeting.Set Next MeetingDate: February1, 2024, 1:00p.m. at Seymour TownHallAdjourn: Motiontoadjournat 2:53p.m. byMatt SteinbachandsecondedbyJessicaJanssen.Motionunanimouslyapproved. Respectfullysubmitted,KathyCampbell