Town Board — Minutes

TOWN OF SEYMOUR BOARD MEETING Vol. 36 Page 22 A meeting of the Seymour Town Board was held Monday, October 9, 2023, at 7:00 p.m. Notice was posted at the Seymour Town Hall, Township Fire Dept. Station 1- and at www.townofseymour.org under “Agendas”. Board members present were Chair Jessica Janssen, Supervisor Kerry Parker, and Supervisor Ken Schick. Also present were Clerk/Treasurer Jean Eisold, Road Supervisor John Oxley, and one Town resident. Chair Janssen called the meeting to order at 7:00PM. The Pledge of Allegiance was recited. MINUTES APPROVAL: Motion from Supervisor Schick to approve the 9/11/2023 minutes as presented, seconded by Supervisor Parker. Motion carried. GENERAL COMMENTS FROM THE PUBLIC: No comments FINANCIAL REPORT: Discussed hall rental, mileage, transfer of ARPA dollars to higher interest-bearing account, and Seymour Ball Club invoice. ROADS & BUILDINGS SUPERVISOR REPORT: Roads & Buildings Supervisor John Oxley provided information regarding the Roads & Buildings Department. See attached. BUILDING INSPECTOR REPORT: None DISCUSSION ITEMS a. ZONING UPDATE: Changes were made to pages 3, 4 and 5. If there are questions on changes, ask Rod Eslinger to attend the November or December Board Meeting. b. LANDFILL STANDING COMMITTEE UPDATE: Concern with end-of-life dollars set aside; Mark, from Landfill, presents quarterly, and all have access to information; February meeting with DNR. Good Committee. Working on getting sociological payment tied to deed (Register of Deeds). c. PROPOSED BUDGET APPROVED FOR TOWNSHIP FIRE: budget of $525,000 same for last five years. New budget amount $540,000 – Seymour’s share is 14.89% or $80,406 for new budget amount. ACTION ITEMS a. DELINQUENT AMOUNT FOR UNPAID FIRE EXTINGUISHMENT FEE: motion made by Chair Janssen to add fee to resident’s tax bill if unpaid and motion seconded by Supervisor Schick. Motion carried. b. CERTIFIED SURVEY MAP (CSM) REVIEW/APPROVAL FOR RANDY LEE TO CREATE A SECOND LOT WITHIN PARCEL OWNED. See attached map, new properties don’t get property protection from the Landfill. Motion made by Supervisor Parker to approve dividing the lot and seconded by Chair Janssen to approve. Motion carried. c. ARCHERY PERMIT FOR MARY WOLD: Motion made by Chair Janssen to approve permit. Motion seconded by Supervisor Parker. Motion carried. d. OPERATOR’S LICENSE INITIAL APPLICATION FOR BREANNE KLOCKZIEN: Motion made to approve license by Chair Janssen. Motion seconded by Supervisor Parker. Motion carried. e. PICNIC LICENSE FOR BEAVER CREEK RESERVE FOR 10/21/2023: Motion made to approve license by Chair Janssen. Motion seconded by Supervisor Parker. Motion carried. f. APPROVAL OF LICENSE FOR COZY MOBILE HOME PARK: Motion made to approve renewal of license by Chair Janssen. Motion seconded by Supervisor Schick. Motion carried. g. DISCUSSION/RE-VOTE ON BUILDING SECURITY: Per Mar currently $61 monthly, new amount $78.50 monthly. Add fire protection and get quotes from SimpliSafe and ADT and/or others. h. RESOLUTION TO PARTICIPATE/MOVE MONEY TO LOCAL GOVERNMENT INVESTMENT POOL (LRIP): Motion made to move all ARPA funds ($108,000 Roads and $50,000 Building Committed) by Chair Janssen. Motion seconded by Supervisor Schick. Motion carried. i. DISCUSSION/APPROVAL OF 2024-2025 CONTRACT WITH EAU CLAIRE COUNTY HUMANE ASSOCIATION: Animals taken in is over 25 per year for the last five years. Contract locks in rate for 2024 and 2025. Motion made to approve contract by Supervisor Schick. Motion seconded by Supervisor Parker. Motion carried. j. SET DATES FOR BUDGET PUBLIC HEARING AND SPECIAL MEETING OF THE ELECTORS TO ADOPT 2023 LEVY: Budget meeting 10/18/2023 at 9:30 a.m. and, if needed, on 10/25/2023 at 9:30 a.m. Public Hearing on Town’s proposed 2024 budget on 11/13/2023 at 6:30 p.m. with Special Town Elector meeting to follow. k. LETTER FOR SUPPORT FOR LAKE ALTOONA DISSTRICK PABLO GRANT: move to the November Board Meeting. l. ENGAGEMENT LETTER FOR 2022 AUDIT. Motion made by Chair Janssen to approve Engagement Letter with Johnson Block. Motion seconded by Supervisor Parker. Motion carried. CLOSED SESSION REGARDING STAFF ISSUES Motion made by Chair Janssen to go into Closed Session at 10:08 p.m. to discuss personnel/staffing issues and building security. Motion seconded by Supervisor Parker. Roll call vote: Janssen, Aye, Schick, Aye, Parker, Aye. Motion carried. A motion was made by Chair Janssen to reconvene to Open Session at 10:25 p.m. pursuant to Wisconsin Statues 19.85(2). Motion seconded by Supervisor Parker. Roll call vote: Janssen, Aye, Schick, Aye, Parker, Aye. Motion carried. BOARD MEMBERS COMMUNICATIONS a. The next Board Meeting will be November 13. 2023 b. Board meeting on 10/16/2023 at 4:30 p.m. regarding discussions on possible solar project; following will meet with lawyer at 5:30 p.m. SIGN CHECKS AND FORMS: Chair Janssen signed A/P checks. Board approved cash disbursements and payroll for September 12 through October 9, 2023. ADJOURNMENT: Motion by Chair Janssen to adjourn meeting. Motion seconded by Supervisor Schick. Meeting adjourned at 10:31 p.m. Respectfully submitted by: Jean Eisold, Clerk Treasurer